Experience

VO EUROPE

• Belgium
• Public Relations and Communications Services
• 1 - 100 Employee

• Corporate Organisation Manager

  • Jul 2021 - Present

  Finance - Ensuring the closing of the accounts - Making the reconciliation between accounting and project budget - Ensuring the budget is meeting the EU Framework Contract rules - Supporting the Project Manager in their budget management Team management (efficiency unit : Traine, Junior and Senior Manager) - Coordinating the tasks and responsibilities of the Efficiency unit - Ensuring the good development of the skills ans knowledge of the team - Making the liaison between the efficiency work and the top management unit Group involvement - Being the person of contact between the RH (holidays, trainings,..) and IT (emails and account creation) of the VO Group - Involved in the Transversal Task Force for HR and Finance - Being the referent for VO EU for the new project of ERP HR &Operaions - Supervising the whole recruitment process (CV screening, interview, job offer) - Developing and improving processes and guidelines - Developing the SharePoint (Intranet) - Ensuring the onboarding and outboarding of the freelancers - Ensuring the allocation of staff on project base on the project timeline and the availabilities of the staff Contract Management Office (CMO) - Supporting in the follow-up of the state of play of project - Supporting to Project Manager in the reporting, budget drafting, contracts question, Excel knowledge - Supporting the follow-up of the FrameWork Contract Database



IFOAM Organics Europe

• Belgium
• Environmental Services
• 1 - 100 Employee

• HR, GDPR and Project Coordinator

  • Jul 2019 - Jul 2021

  HR - Be in charge of the payroll - Managing the training plan and budget - Legal research on different topic: retirement plan, homeworking, Health and security,…. - Ensuring the Working Rules Manual (Réglement du travail) is up to date - Organising staff excursion and staff gathering/team building and manage the budget - Organising team meetings - Orients new nd leaving staff - Timesheet management - Staff costs management - Recruitment management (volunteer and employees) - Manage the staff appraisal system and improve according to needs - Working contract management - Working environment improvement - Be the person of contact in case of worked related issues - Security and Health at work - HR development plan drafting and implementation Project - Organising projects portfolio implemented in IFOAM EU - Supporting overall project budget management - Improving existing tools and create new ones to increase overall efficiency and transparency in overall project management - Following up EU projects’ budgets - Providing staff costs calculations to project managers/coordinators for the purpose of project reports; - Coordinating and providing input to contracts related to EU and foundations projects (consortium agreements, cooperation agreements, memorandums of understandings etc.); - Developing, compiling, and ensuring the quality of financial reports for projects that are funded by private foundations; - Supporting Project & fundraising team in the preparation of audits, monitoring visits, and major project reports; GDPR - Management of the all project from training staff to implementing procedure - Creation of personal data and data subject speadsheet, Legitimate interest balancing test, creation of procedure, ....



IFOAM EU

• Brussels Area, Belgium

• Internal operations, HR and Personnal Assistant and GDPR PRoject coordinator

  • Dec 2017 - Jul 2019

  HR assistant - modification/adaptation of the HR Manual/Réglement du Travail - Holidays follow up - Hired and leaving staff follow up - prevention and Security at work development/ contact person - Vaccancies management - training survey and follow up - staff excursion organisation - Organigram management Operations - office supplies management - dealing with suppliers (phone, energy, cleaning services,...) - Cash management - EP accreditation management - post, info email and calls management Personnal assistant - travel organisation - day-to-day help GDPR - Creation of privacy agreement for HR purpose - reading the privacy policy writtent by other units - Legitimate interest assessment management - subcontract follow up - development of procedure with the task force -creation of overview of the different data processing - giving training to staff



Newrest

• Montreal, Canada Area

• HR and Administrative Assistant

  • Jul 2017 - Jul 2017

   Holidays request, termination request, sick leave, hiring request, employment attestation documents management, Encoding times working, payroll  Invoices management for Montreal office, communication with the HQ in Toronto, turnover comparison, mails management, administrative assistant to the direction  Holidays request, termination request, sick leave, hiring request, employment attestation documents management, Encoding times working, payroll  Invoices management for Montreal office, communication with the HQ in Toronto, turnover comparison, mails management, administrative assistant to the direction



DIAsource ImmunoAssays® S.A.

• Belgium
• Biotechnology Research
• 1 - 100 Employee

• Administrative and Marketing Assistant

  • Apr 2016 - Dec 2016

  Marketing: - Congresses and distributor meeting organization, event management (eg. MEDICA in Düsseldorf) - website management - brochure and flyers management/ modification (In Design) - Sales assistant - Newsletter management (Mail Chimp) Administrative assistant: - Greeting visitors, - Business trip organization - Mailing, e-mails, calls, meeting rooms management - Support to different services (customer service) - Lunches and meetings organisation (in-site or off-site)



Université catholique de Louvain

• Belgium
• Research Services
• 700 & Above Employee

• Student

  • Sep 2009 - Sep 2015

  Main courses of the Master of International Relations - International Negotiation (English) - Foreign policy analysis (English) - International Organisation (French) - US foreign policy (French) - International strategy and security (French) - Political theories and regime of the European Union (English) - International Relations theory (French) - Preparation for the diplomatic function (French) - Russia-Europe partnership (French) - International economic policy (Italian) - Diplomacy in the global world (Italian)



Proximus

• Belgium
• Telecommunications
• 700 & Above Employee

• Student job in administration

  • Aug 2012 - Aug 2015

  Administrative work during 4 summers. - RH-payroll department - OPE department - CUO-CFF department - EBU-OPS-BRA department Administrative work during 4 summers. - RH-payroll department - OPE department - CUO-CFF department - EBU-OPS-BRA department



Aula Magna

• Louvain-la-Neuve

• Usher student

  • 2012 - 2015

  Usher for play, concert, business meeting, university official conferences; Usher for play, concert, business meeting, university official conferences;



Alma Mater Studiorum – Università di Bologna

• Italy
• Higher Education
• 700 & Above Employee

• Erasmus student

  • Feb 2014 - Jul 2014



Intercommunale du Brabant wallon

• Nivelles

• Student for awarness campaign

  • 2010 - 2011

  awareness campaign for the promotion of Environmentally responsible behaviour awareness campaign for the promotion of Environmentally responsible behaviour