Experience

Eric J. Smith Architect, PC

• United States
• Architecture and Planning
• 1 - 100 Employee

• Business Manager

  • Nov 2017 - Present

  • Establish and maintain all financial controls, procedures, and records • Manage all day-to-day accounting activities, including accounts receivable and accounts payable • Budget and forecast revenues and expenses • Analyze financial information in order to appraise operating results in terms of profitability and performance against budget • Provide Principal with timely reviews of company’s financial status • Work effectively with external accountants on firm audits and tax matters, and with vendors and consultants • Maintain relationships with the firm’s insurance brokers, bankers, attorneys and 401(k) adviser and administrator to coordinate their effective support of the firm • Oversee the firm’s professional liability and general insurance, as well as group health insurance benefits • Responsible for payroll administration through outside service • Monitor cash flow and ensure timely billing, collections and cost control • Responsible for all banking including cash receipts and disbursements • Preparation and review of client invoices • Oversee office assets and purchasing of equipment • Responsible for integrity and functioning of computer network system and liaison with computer consultants. • Manage IT needs of the firm, including computer hardware, software, telecommunications, etc. • Preparation and analysis of budgets and projections with project leaders • Responsible for reporting job progress • Responsible for staffing of projects • Projection of project manpower and costing vs. revenues Show less



Carol Egan Interiors

• Accounting Manager

  • Feb 2016 - Oct 2019

  Feb 2016 – Oct 2019 Carol Egan Interiors New York, NY Accounting Manager • Prepare monthly financial statements for senior management including income statement, revenue forecast, time utilization reports, and detailed project profitability reports • Produce client invoices and distribute them to clients and maintain billing filing system on a monthly basis • Responsible for Accounts Receivables and collection efforts • Manage the preparation of all Accounts Payable • Generate operating and projects budgets • Prepare and process payroll using ADP Total Source • Reconcile monthly bank and credit card statements • Manage cash collection and funding between client, subsidiaries, and the client’s bank • Oversee cash management including cash flow planning and disbursements • Oversee Human Resources functions including hiring, termination, and benefit administration • Successfully implemented Design Manager Software and provided technical support to software development team in order to facilitate the design and implementation of custom user interface and reporting module for the corporate financial system; trained employees in use of new software • Reconciled historical data and verified that the correct data was carried forward into Design Manager Show less



Mancini Duffy Architecture, Planning, Interiors

• Project Accountant

  • Nov 2015 - Feb 2016

  • Generated drafts; edited and finalized monthly client invoices; Served as liaison between PMs and Accounting Department; • Managed Accounts Receivable and Payable • Compiled financial reports • Tracked consultant invoices and coordinated payments • Set up and maintained project and client information in Deltek • Provided general accounting support to Controller • Worked on special projects and ad-hoc reports as requested by management • Generated drafts; edited and finalized monthly client invoices; Served as liaison between PMs and Accounting Department; • Managed Accounts Receivable and Payable • Compiled financial reports • Tracked consultant invoices and coordinated payments • Set up and maintained project and client information in Deltek • Provided general accounting support to Controller • Worked on special projects and ad-hoc reports as requested by management



Peter Pennoyer Architects

• United States
• Architecture and Planning
• 1 - 100 Employee

• Accounting Manager

  • Jun 2010 - Nov 2015

  • Successfully implemented and integrated new accounting software, Deltek Vision, to replace QuickBooks; • Supervise the training and daily operations of two supporting accountants; • Oversee all accounting functions for two separate business entities including Architecture and Interior Design; • Manage wire transfers, GL accounts, year-end close; corporate and sales tax compliance; monthly budgeting, and annual forecasting; work closely with a third-party public accounting firm on financial reporting and compliance; • Handle all monthly billings to clients; manage AR and AP; prepare and file monthly, quarterly, and annual sales tax reports in multiple states for design projects; reconcile monthly bank statements and credit cards statements for all entities; maintain fixed assets; • Process by-weekly payroll; update employee benefits; maintain Human Resource files; process 401K contributions; • Work closely with different brokerage companies regarding annual insurance renewals Show less



Datamonitor Inc

• United States
• Airlines and Aviation
• 1 - 100 Employee

• Senior Accountant

  • 2008 - 2010

  Prepared deferred revenue, analyzed and reconciled various G/L accounts. Prepared month-end accruals and re-classes. Reviewed daily and monthly journal entires. Assisted in preparation of financial statements: balance sheet and P&L statement. Calculated depreciation on fixed assets. Prepared deferred revenue, analyzed and reconciled various G/L accounts. Prepared month-end accruals and re-classes. Reviewed daily and monthly journal entires. Assisted in preparation of financial statements: balance sheet and P&L statement. Calculated depreciation on fixed assets.



Dezer Properties Co

• Canada
• Real Estate
• 1 - 100 Employee

• Full-Charge Bookkeeper

  • 2007 - 2008

  Managed A/R, A/P, G/L, and Bank Reconciliation. Processed checks on a weekly basis. Issued payment request vouchers, and managed rent payment reports. Handled administrative duties. Managed A/R, A/P, G/L, and Bank Reconciliation. Processed checks on a weekly basis. Issued payment request vouchers, and managed rent payment reports. Handled administrative duties.



Tri-State Employer Services

• Staffing and Recruiting
• 1 - 100 Employee

• Accountant

  • 2005 - 2007

  Managed and compiled A/R, A/P. Posting transactions to G/L as part of maintaining company's book for complete G/L analysis up to trial balance. Set up vendor, customer and G/L accounts. Prepared periodic bank reconciliations. Analyzed and reconciled vendor accounts and invoices. Prepared aging analysis and collection reports. Handled child support payment reports. Worked with 25 different companies with over 700 clients in various states, as well as Child Support Enforcement Centers. Issued checks, as necessary, for business functions. Show less