Experience

Kimopax Group

• South Africa
• Environmental Services
• 1 - 100 Employee

• Tender/Office Administrator

  • Feb 2014 - Present

  - Searching tenders that are in line with services. - Registering bids on a spreadsheet -Arrange and host a bid meeting with the relevant team. -Coordinating and project managing the end to end bid process - Preparation of a bid document and managing bid requirements. -Compiling technical requirements and combine with the original document. -Drive the bid quality before submission. - Track and communicate bid status, plans, issues, timeline, action items and risks. - Arrange and host a submission approval review by project manager. - Scan and bind the finalised document and save on the system. - Handing over bid document for delivery. - Having an opportunity for process improvement. - Stay ahead of accreditation and standards such as BEE ect. - Review of information and proposal preparations. - Recording submitted tender on a spreadsheet Requesting quotations from suppliers. -Monitoring unpaid invoices against the cash analysis. -File documents and maintain an organised electronic filing system -Processing supplier invoices for payments. -Administering the staff holiday and leaves days systems. -Reconciling till receipts to invoices raised by using spreadsheet analysis. -Answering incoming and outgoing calls in a professional manner. -Updating databases with confidential and relevant information. -Manage and buying office groceries and stationery. -Personal Assistance to Managing and Technical Directors. - Assist on preparing tenders and search online tenders advertisement. - Organizing meetings, welcoming visitors and Preparing tea for meeting attendees. -Distributes incoming mails and emails to the relevant person and responding on emails. -Arranging travel requirements, car hires accommodation and flights bookings online. -Courier parcels (Calling courier company to collect documents and receiving delivered parcels). -Taking notes and typing minutes of the office meetings. -Do other general Administration.