Admin and Documents Manager

• Apr 2022 - Present

Executive Assistant

• Jul 2021 - Mar 2022

Executive Assistant to the CEO/President

• Feb 2018 - Jul 2021

PA to the Managing Director / Special Projects Coordinator

• Mar 2012 - May 2017

Personal Assistant Scope of Work: • Manage the MD’s diary and email account • Book Hotel and Air Transfer • Reply to emails for the MD • Attend meeting with clients as and when needed • Prepare monthly sales report by logging inquiries sent to clients • Review and counter sign liquidations of staff before endorsing to accounts department • Assist the HR and Admin department • Prepare documents needed by the MD for his business travels outside of the UAE. • Screen telephone calls for the MD • Assist the accounts department on follow up and collection of payments • Travel outside of the country for meetings along with the MD as and when he requires. Special Projects Coordinator Scope of Work: • Coordinate with the different departments on the status of on-going projects • Review Contact Agreements • Attend meetings with clients as and when needed • Coordinate with China, Sri Lanka, Ethiopia, KSA and the rest of the satellite offices for project related works • Prepare quotes on special projects upon the supervision and direction of the Managing Director • Prepare MOU's, MOA's, Contract Agreements, Joint Venture Agreements and other related legal documents • Appointed as the SPC (Single Point of Contact) for tender and bid process • Assist in the preparation and submission of Technical Data Sheets and sample boards Show less

Personal Assistant / Legal Researcher

• May 2005 - Dec 2011

- check schedules of hearing - update the calendar of events of the office - answer telephone calls - attend to prospective clients - Conduct legal research and perform other duties that maybe necessary in my assigned field of work. - check schedules of hearing - update the calendar of events of the office - answer telephone calls - attend to prospective clients - Conduct legal research and perform other duties that maybe necessary in my assigned field of work.

Office Administrator

• Feb 2011 - Oct 2011

- Takes charge of the office reception area by greeting and directing persons entering the office and directing them to correct destination, - deal with queries from clients and suppliers, - provide refreshment to visitors, maintain availability and cleanliness of meeting rooms, - prepare letters, invoices, monthly time sheet of staff and file related documents for the finance department, - update daily traffic report of the creative and accounts handling, - act as a reliever for the Director's personal assistant in cases of her absence, - assist the accounts handling team on research and other related work in my capacity, - receive and sort mail deliveries, prepare stationery orders and maintain stationery cupboard, - ensure knowledge of staff movements in and out of the organization, - perform general administrative and clerical support, - Perform other duties assigned as maybe directed by the Managing Director, Financial Director and the Director's Personal Assistant. Show less