Elaine Chebet
Supply Chain Coordinator at Plan International Kenya- Claim this Profile
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English -
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Swahili -
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Bio
Credentials
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Certificate in Public Procurement
The World BankMay, 2016- Sep, 2024
Experience
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Plan International Kenya
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Kenya
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Non-profit Organization Management
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1 - 100 Employee
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Supply Chain Coordinator
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Aug 2023 - Present
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Plan International
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United Kingdom
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Non-profit Organizations
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700 & Above Employee
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Procurement Assistant
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Nov 2021 - Jul 2023
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Procurement Assistant
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Jul 2019 - Nov 2019
•Supported the procurement department in consolidating the procurement plans for all departments and hubs.•Actively participated in the prequalification process, prepared and managed all contracts and renewals.•Expedited purchase orders for approvals and regularly updating the user on the product status to ensure timely delivery.•Worked directly with vendors on payments, invoicing issues and account reconciliation to ensure that pending commitments are cleared.•Prepared a series of reports and shared with various stakeholders thus reducing the time required to prepare these reports by 25% thereby helping management to make important decisions faster.•Executed a successful construction tender (Construction of a Child Protection Unit in Homabay) and consultancy tender (Audit services – Danida Grant) from requisitioning, advertisement, tender analysis, contract preparation, LPO creation and goods receipt, with minimal support.•Assisted and oriented new employees in the procurement process, with customer service as a number one priority.•Performed procurement duties for all departments and handled day-to-day procurement issues, including meeting with suppliers and being the main point of contact for supplier problem resolution and instigating the necessary corrective actions.•Supported the procurement department with elements of administration to ensure its smooth running and functioning of the department. Show less
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Graduate Procurement Trainee
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Aug 2018 - Jun 2019
Understanding of the procurement process has enabled me deliver efficiently and effectively on assigned tasks and ensure VFM is achieved by engaging suppliers further for negotiations thus benefiting the communities we work in.• Proficient user of various procurement transactions in SAP. I.e. purchase requests, purchase orders and goods receipt.• Analyzed vendor quotes received from approved suppliers by preparing a procurement analysis and report thus selecting a supplier based on the best competitive price and quality.• Cost saving initiative. Ensured value for money is achieved while handling procurement transactions by engaging suppliers further for negotiations.• Regularly and accurately updated the procurement tracker and prepared procurement reports to measure the progress of the procurement process.• Verified approved purchase requisition forms upon receipt by liaising with the user on detailed specifications to facilitate sourcing of the required goods and services.• Expedited timely delivery of quality goods and services to the field sites.• Processed supplier invoices for payments for goods delivered and services rendered.• Ensured all procurement documents are up to date, filed and labelled correctly for ease of reference Show less
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Yusudi
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Kenya
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Human Resources Services
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1 - 100 Employee
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Administrative Assistant Intern
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Jul 2017 - Nov 2017
Provided effective administrative support resulting into 20 % increase in department efficiency and helped reduced monthly costs by at least 40% through proactively controlling monthly expenses by identifying and addressing problems and suggesting alternative and effective methods. • Skillfully managed office tasks like scanning, photocopying, faxing and filing of documents leading to smooth operation and efficiency. • Maintained good relationship with both the external and internal clients ensuring repeat of business and 20 % increase in the number of referrals. • Successfully handled high volume emails within the stipulated time. • Updated office supplies when needed. • Effectively responded to phone calls and visitors. • Ensured that procedures were followed to the core resulting into smooth flow of operation in the reception area. Show less
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KRA(KENYA REVENUE AUTHORITY)
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Kenya
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Financial Services
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700 & Above Employee
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Procurement Attache
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Jan 2016 - Mar 2016
Increased overall efficiency of the company by 20 % by providing support whenever needed and by demonstrating excellent abilities in procurement. • Liaised with the procurement manager in identifying and pre-qualifying vendors, preparing bids and other administrative and maintenance requests. • Took responsibility in the sourcing of qualified suppliers and preparation of Request for Quotation forms and summaries. • Skillfully managed stores and stock control leading to smooth operation and efficiency. • Ensured the effective and efficient control, co-ordination, maintenance and the disposal of records as guided by the Public Procurement Oversight Authority (PPOA). • Successfully prepared procurement proposals, reports and contracts that were approved by the relevant committees. Show less
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Education
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2020 - 2022
Chartered Institute of Procurement and Supply
CIPS, Diploma in Procurement and Supply -
2014 - 2017
Jomo Kenyatta University of Agriculture and Technology
Bachelor’s Degree, Purchasing, Procurement/Acquisitions and Contracts Management -
2009 - 2012
Ngara Girls High School
High School, Kenya Certificate of Secondary Education
Community
