Experience

Advisian

• Australia
• Business Consulting and Services
• 700 & Above Employee

• Manager Document Control, Americas

  • Mar 2015 - Present



WorleyParsons

• Document Control Department Lead

  • Mar 2015 - Present



Apache Corporation

• Oil and Gas
• 700 & Above Employee

• Document Control Lead

  • Oct 2013 - Jan 2015

  Duties included: Act as the point of contact to the Apache Project Management Team (PMT) for any Information Management issues. Process contractor documentation ensuring they comply with Apache quality assurance standards.Release the contractor documentation to the PMT for their review and comments and return the PMT comments to the contractor’s hi-light any QA errors for the contractor team to amend. Liaison with the PMT on document summary on a regular basis. Sit in on project management/ contractor meetings to give updates on documentation status and issues that might impact the project. Maintain project files and records during the project so that necessary information is accessible and available and an audit trail is maintained for quality assurance purposes. Ensure that my own work and that of contractor complies with all necessary corporate, departmental and legislative requirements and procedures, to guarantee that the necessary consistency and quality of delivery is maintained. Provide functional support and guidance to the contractor. Release the Chevron Joint Venture (JV) monthly report to the PMT and JV partner. Provide our JV partner with all the upstream documentation via their web portal Release documentation received from our JV partner to the PMT. Prepare and present detailed status reports on documentation received from the contractors. Worked closely with the IM&T lead to identify the contractor’s final concept phase information.



Jacobs

• United States
• Business Consulting and Services
• 700 & Above Employee

• Document Control Lead

  • Sep 2010 - Oct 2013

  • Processing vendor documents using JPI - EDMS. • Allocating VDRS to JPI for PO’s issued. • Vendor document reporting & expediting & returning vendor documents from internal review back to the vendor. • Liaison with project engineers on document summary updates (e.g. which doc’s to track and expedite, timing of doc dates etc). • Maintain project files & records during a project so that necessary information is quickly available & so that an audit trail is maintained for quality assurance purposes. • Expedite reviews & comments of documents, including both internal &"supplier/ client contacts, to support achievement of the project timeline. • Ensure that my own work & that of more junior document controllers on a project complies with all necessary corporate, departmental & legislative requirements & procedures, to guarantee that the necessary consistency & quality of delivery is maintained. • Provide functional support & guidance to more junior staff to develop both them as individuals & the capability of the team as a whole. • Carry out other project related activities as assigned by the documentation manager • As a lead document controller I am responsible for the Implementation & maintenance of procedures, systems & guidelines for each project that I am responsible for. Development of good working relationships with end-client personnel and encouragement of personnel allocated to own area of responsibility to do likewise. Provide supervision, direction & support for all DC personnel. Focal Point for all client related DC / IM activities. Develop & maintain DC team structure to provide a scalable resource base to meet project demands. Provide consultancy to the project team for DC services and liaise with company DC network to promote best practice. Ensure that all DC / IM work complies with the company management system & that the integrity standards are maintained. Monitor team performance &"develop discipline business improvement plans.



BAM UK & Ireland

• United Kingdom
• Construction
• 700 & Above Employee

• Estimators Assistant /Document Controller

  • Jan 2001 - Aug 2009

  • Recording tender documents & revisions, dwgs, RFI’s, on a Louts Notes database • Dealing with amendments to the BOQ & superseded dwgs. Issue Contracts, Letters of Intent, Purchase Orders, etc. Effectively & accurately communicate relevant project information to the client & project team • Inputting all BOQ on to a CIT Estimating Pkg C21. Producing pricing pkgs & releasing them to sub-contractors & suppliers. This was done in close consultation with the relevant estimator. • Following up to ensure suppliers were pricing and arranging additional info where required. • Assist in the review of Contractor quotations to ensure that only fair & reasonable pricing is recommended for approval Track & manage contemplated change notices & change orders in the database. Inputting returned quotations on to the pricing pkg C21 & highlighting abnormalities / items to note for the estimator, Inputting the builders discount & VAT • With the Estimator & Bid manager I assisted in the compilation of the bid documents & pre-qualifications using Microsoft Word / Excel and Visio, transferring all documents to a manageable PDF format. When requested by the QS/ project Team the BOQ must be completed, with extreme care taken when transferring figures from the computer printout to the hard copy. • When the bid was successful I had to prepare a full tender file for presenting to the project team. • For other bids I was responsible for archiving the files & managing the retention of these files to comply with our quality assurance system. • I had to assist the planning department & sites who required project related duties such as tender documents, Autocad dwgs, RFI, change orders etc • Communicate ideas for improving company processes with a positive & constructive attitude, & for developing this attitude in others. • I had kept the Project Manager (PM) & others informed about project status & issues that may impact the client.