Experience

Maples Group

• Cayman Islands
• Financial Services
• 700 & Above Employee

• Legalisation Executive

  • Jan 2022 - Present



Maples Group

• Cayman Islands
• Financial Services
• 700 & Above Employee

• Office Manager/Executive PA

  • Jan 2006 - Jan 2020

  Over 20 years solid experience of office management operations and executive assistant support within corporate environments. Recently involved in an office relocation from initial project conception, design, fit-out and build to the relocation of employees and office services.Responsibilities include :• General office management• Acting as company PRO• Legalisation of documents • Handling all government processes (including trade licence renewal, licence to practice renewal, data protection renewal, legal consultant cards, staff visas, medical insurance, PO Box renewal, salary certificates and other NOCs for staff etc)• Assisting with recruitment• New staff on-boarding (contract, visa, medical insurance, building access card, mobile phone & number, prepare desk, ensure IT account set-up, appropriate file access, business cards and where applicable arranging accommodation and flights etc)• New staff inductions• Co-ordinating CLPD training for lawyers and submitting end of year filing forms• Arranging staff training for fire warden/first aider• Monthly payroll administration• Bank transfer payments• Petty cash• Maintaining vacation & sick leave database• Suppliers/vendors contact• Organizing office maintenance/repairs• Stock/stationary/IT equipment management• Managing IT and mobile phone contracts/issues• Client database management• Arranging staff events• PA duties for Managing Partner• Diary management• Travel arrangements• Ad hoc projects working with any of the departments within the global firm (i.e. re-branding, general marketing, rolling out of new IT systems, etc)

• Executive Legal Secretary

  • Jun 2002 - Jan 2006

  • Creating and amending documents, correspondence and emails• Proof reading documents• Tracking changes in documents• Opening new files on the system• Drafting non-technical email responses and cover letters• Scheduling meetings and arranging videoconferencing• Taking calls and presenting a professional image to clients• Liaising with other internal departments• Diary management• Travel arrangements• Fee earner time entry• Liaising with clients and their secretaries• Creating document packs for client meetings• Ensuring physical files and e-files are kept up to date• Assisting fee earners with administrative tasks• Preparation of PowerPoint presentations and the use of Excel• Updating the firm's client database



Lawson Clark Recruitment

• United Kingdom
• Staffing and Recruiting
• 1 - 100 Employee

• Office Manager

  • Sep 2001 - Jun 2002



Latham & Watkins

• United States
• Law Practice
• 700 & Above Employee

• HR Manager

  • Jul 1999 - Jul 2001



Eversheds

• HR Assistant

  • Jan 1995 - May 1999

• Legal Secretary

  • Jan 1991 - Jan 1995