Elaine Coates
Executive Assistant, Programming department & NPR Talent at NPR- Claim this Profile
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Bio
Randall Blair
Elaine was an excellent student in our Producing for Film and Video graduate program. As the Director of the program and a teacher who had her in several courses, I saw first-hand how she combines the abilities to be a leader but also a team player. She was always willing to pitch in and help her classmates. Her writing skills are excellent and her acting background gives her the ability to make an excellent presentation.
Mary May
Elaine's smile comes across in all she does, even as she manages her full time job, while earning her masters degree, and having a busy social life. She has been a loyal and consistent force at WIFV.
Randall Blair
Elaine was an excellent student in our Producing for Film and Video graduate program. As the Director of the program and a teacher who had her in several courses, I saw first-hand how she combines the abilities to be a leader but also a team player. She was always willing to pitch in and help her classmates. Her writing skills are excellent and her acting background gives her the ability to make an excellent presentation.
Mary May
Elaine's smile comes across in all she does, even as she manages her full time job, while earning her masters degree, and having a busy social life. She has been a loyal and consistent force at WIFV.
Randall Blair
Elaine was an excellent student in our Producing for Film and Video graduate program. As the Director of the program and a teacher who had her in several courses, I saw first-hand how she combines the abilities to be a leader but also a team player. She was always willing to pitch in and help her classmates. Her writing skills are excellent and her acting background gives her the ability to make an excellent presentation.
Mary May
Elaine's smile comes across in all she does, even as she manages her full time job, while earning her masters degree, and having a busy social life. She has been a loyal and consistent force at WIFV.
Randall Blair
Elaine was an excellent student in our Producing for Film and Video graduate program. As the Director of the program and a teacher who had her in several courses, I saw first-hand how she combines the abilities to be a leader but also a team player. She was always willing to pitch in and help her classmates. Her writing skills are excellent and her acting background gives her the ability to make an excellent presentation.
Mary May
Elaine's smile comes across in all she does, even as she manages her full time job, while earning her masters degree, and having a busy social life. She has been a loyal and consistent force at WIFV.
Credentials
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How to Develop your Career Plan
LinkedInSep, 2022- Sep, 2024 -
Business Etiquette: Phone, Email, and Text
Lynda.comNov, 2019- Sep, 2024 -
Communication Foundations
Lynda.comNov, 2019- Sep, 2024 -
Learning Excel 2016
Lynda.comNov, 2019- Sep, 2024 -
Learning Outlook 2016
Lynda.comNov, 2019- Sep, 2024 -
Learning PowerPoint 2016
Lynda.comNov, 2019- Sep, 2024 -
Learning to Be Assertive
Lynda.comNov, 2019- Sep, 2024 -
Note-Taking for Business Professionals
Lynda.comOct, 2019- Sep, 2024 -
Time Management: Working from Home
Lynda.comOct, 2019- Sep, 2024 -
Google Docs Essential Training
Lynda.comAug, 2019- Sep, 2024 -
Google Drive Essential Training
Lynda.comAug, 2019- Sep, 2024 -
Working Remotely
Lynda.comAug, 2019- Sep, 2024 -
After Effects Pre-Roll
Lynda.comMay, 2017- Sep, 2024 -
Twitter Essentials
LyndaApr, 2017- Sep, 2024 -
Finance Fundamentals
Lynda.comJan, 2017- Sep, 2024 -
Accounting Fundamentals
Lynda.comNov, 2016- Sep, 2024 -
Everyday Math Fundamentals
Lynda.comOct, 2016- Sep, 2024
Experience
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NPR
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Staffing and Recruiting
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1 - 100 Employee
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Executive Assistant, Programming department & NPR Talent
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May 2019 - Present
• Manage calendars for various executives within and external to NPR • Arrange travel and hotel accommodations for executives • Schedule and coordinate meetings, conference calls, and events • Collaborate with multiple teams - NPR Admin, Events team, Programming department executives • Work with NPR Podcast teams, specifically How I Built This: coordinating with PR firms and CEOs to set interview dates • Arrange for shipping of audio kits for HIBT guests via BoxedUp •… Show more • Manage calendars for various executives within and external to NPR • Arrange travel and hotel accommodations for executives • Schedule and coordinate meetings, conference calls, and events • Collaborate with multiple teams - NPR Admin, Events team, Programming department executives • Work with NPR Podcast teams, specifically How I Built This: coordinating with PR firms and CEOs to set interview dates • Arrange for shipping of audio kits for HIBT guests via BoxedUp • Collaborate with studios nationally and internationally for podcast interviews • Submit check requests and expense reports • Traveled to San Francisco for HIBT Summit in October 2019 Show less • Manage calendars for various executives within and external to NPR • Arrange travel and hotel accommodations for executives • Schedule and coordinate meetings, conference calls, and events • Collaborate with multiple teams - NPR Admin, Events team, Programming department executives • Work with NPR Podcast teams, specifically How I Built This: coordinating with PR firms and CEOs to set interview dates • Arrange for shipping of audio kits for HIBT guests via BoxedUp •… Show more • Manage calendars for various executives within and external to NPR • Arrange travel and hotel accommodations for executives • Schedule and coordinate meetings, conference calls, and events • Collaborate with multiple teams - NPR Admin, Events team, Programming department executives • Work with NPR Podcast teams, specifically How I Built This: coordinating with PR firms and CEOs to set interview dates • Arrange for shipping of audio kits for HIBT guests via BoxedUp • Collaborate with studios nationally and internationally for podcast interviews • Submit check requests and expense reports • Traveled to San Francisco for HIBT Summit in October 2019 Show less
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Books A Million
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United States
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Retail
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700 & Above Employee
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Book Seller
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Nov 2018 - Feb 2019
• Performed all daily retail tasks and special assignments with an efficient and quality-driven approach. • Resolved customer complaints in a professional and gracious manner, and in accordance with company policies, while still prioritizing customer satisfaction. • Performed all daily retail tasks and special assignments with an efficient and quality-driven approach. • Resolved customer complaints in a professional and gracious manner, and in accordance with company policies, while still prioritizing customer satisfaction.
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Criterion
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United Kingdom
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Financial Services
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1 - 100 Employee
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Sales Associate
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Jun 2018 - Nov 2018
• Designed sales proposals and contracts for sales managers • Oversaw sales lead contact database of 2000 names • Directed company’s social media accounts – Facebook, Twitter, and LinkedIn • Designed sales proposals and contracts for sales managers • Oversaw sales lead contact database of 2000 names • Directed company’s social media accounts – Facebook, Twitter, and LinkedIn
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Arlington Independent Media
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United States
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Media Production
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1 - 100 Employee
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Membership and Events Specialist
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Sep 2012 - Sep 2017
• Conducted daily administrative support – answering phones, scheduling meetings and events, coordinating mailings, and maintaining databases. • Systematically increased office organization by developing efficient filing/documenting system and organization database protocols. • Oversaw all financial record-keeping – processing accounts receivable/payable, employee vouchers, online transactions, expense reports, and petty cash. Worked with organization’s accountant monthly and helped… Show more • Conducted daily administrative support – answering phones, scheduling meetings and events, coordinating mailings, and maintaining databases. • Systematically increased office organization by developing efficient filing/documenting system and organization database protocols. • Oversaw all financial record-keeping – processing accounts receivable/payable, employee vouchers, online transactions, expense reports, and petty cash. Worked with organization’s accountant monthly and helped with annual audit. • Managed administrative logistics of meetings, events, and presentations including vendor services, catering needs, contract signing, event booking, support staff and volunteers. • Developed and ran various new and annual events, improving member retention and acquisition, doubling membership numbers from 400 to 800 members in 5 years. • Spearheaded community outreach by soliciting and procuring sponsorships and in-kind donations from local business; over five years generated over $3,500.00 in sponsorships and in-kind donations. • Managed administrative logistics of events planning, including vendor services, contract signing, fee collection, event booking, event promotions, support staff and volunteers. • Evaluated existing plans, processes and events planning services to identify opportunities for workflow and budget improvement, resulting in 50% savings per event. Show less • Conducted daily administrative support – answering phones, scheduling meetings and events, coordinating mailings, and maintaining databases. • Systematically increased office organization by developing efficient filing/documenting system and organization database protocols. • Oversaw all financial record-keeping – processing accounts receivable/payable, employee vouchers, online transactions, expense reports, and petty cash. Worked with organization’s accountant monthly and helped… Show more • Conducted daily administrative support – answering phones, scheduling meetings and events, coordinating mailings, and maintaining databases. • Systematically increased office organization by developing efficient filing/documenting system and organization database protocols. • Oversaw all financial record-keeping – processing accounts receivable/payable, employee vouchers, online transactions, expense reports, and petty cash. Worked with organization’s accountant monthly and helped with annual audit. • Managed administrative logistics of meetings, events, and presentations including vendor services, catering needs, contract signing, event booking, support staff and volunteers. • Developed and ran various new and annual events, improving member retention and acquisition, doubling membership numbers from 400 to 800 members in 5 years. • Spearheaded community outreach by soliciting and procuring sponsorships and in-kind donations from local business; over five years generated over $3,500.00 in sponsorships and in-kind donations. • Managed administrative logistics of events planning, including vendor services, contract signing, fee collection, event booking, event promotions, support staff and volunteers. • Evaluated existing plans, processes and events planning services to identify opportunities for workflow and budget improvement, resulting in 50% savings per event. Show less
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Women in Film & Video
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United States
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Media Production
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1 - 100 Employee
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Programming and Membership Coordinator
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Jun 2011 - Sep 2012
• Worked closely with Executive Director to understand event scopes of work, establish budgets and determine timelines for venue selection, vendor coordination, guest list finalization, and rehearsal, ceremonies, and receptions. • Coordinated planning for events/meetings, including site selection, scheduling, marketing, reservations, materials, event management and follow-up. • Planned large-scale events such as galas, conferences, and meetings, coordinating schedules and… Show more • Worked closely with Executive Director to understand event scopes of work, establish budgets and determine timelines for venue selection, vendor coordination, guest list finalization, and rehearsal, ceremonies, and receptions. • Coordinated planning for events/meetings, including site selection, scheduling, marketing, reservations, materials, event management and follow-up. • Planned large-scale events such as galas, conferences, and meetings, coordinating schedules and timelines. • Ensured smooth training execution by coordinating seminar functions, including site selection, scheduling, marketing, reservations, materials, event management and follow-up. • Maintained the organization's accounting processes and financial reporting. • Accurately calculated and processed expenses during and after events. Show less • Worked closely with Executive Director to understand event scopes of work, establish budgets and determine timelines for venue selection, vendor coordination, guest list finalization, and rehearsal, ceremonies, and receptions. • Coordinated planning for events/meetings, including site selection, scheduling, marketing, reservations, materials, event management and follow-up. • Planned large-scale events such as galas, conferences, and meetings, coordinating schedules and… Show more • Worked closely with Executive Director to understand event scopes of work, establish budgets and determine timelines for venue selection, vendor coordination, guest list finalization, and rehearsal, ceremonies, and receptions. • Coordinated planning for events/meetings, including site selection, scheduling, marketing, reservations, materials, event management and follow-up. • Planned large-scale events such as galas, conferences, and meetings, coordinating schedules and timelines. • Ensured smooth training execution by coordinating seminar functions, including site selection, scheduling, marketing, reservations, materials, event management and follow-up. • Maintained the organization's accounting processes and financial reporting. • Accurately calculated and processed expenses during and after events. Show less
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Children's Chorus of Washington
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United States
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Musicians
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1 - 100 Employee
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Membership Assistant
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Nov 2008 - Jun 2011
• Coordinated and managed concerts and fundraising events, including auctions, dinners, and cocktail parties. • Supervised rehearsals and booked performance venues, overseeing 300 members of the Children’s Chorus. • Handled all financial documents, responsible for budgets and discretionary spending. • Resolved all customer complaints in a professional manner while prioritizing customer satisfaction. • Maintained the membership database, ensuring that all information was current and… Show more • Coordinated and managed concerts and fundraising events, including auctions, dinners, and cocktail parties. • Supervised rehearsals and booked performance venues, overseeing 300 members of the Children’s Chorus. • Handled all financial documents, responsible for budgets and discretionary spending. • Resolved all customer complaints in a professional manner while prioritizing customer satisfaction. • Maintained the membership database, ensuring that all information was current and accurate. Show less • Coordinated and managed concerts and fundraising events, including auctions, dinners, and cocktail parties. • Supervised rehearsals and booked performance venues, overseeing 300 members of the Children’s Chorus. • Handled all financial documents, responsible for budgets and discretionary spending. • Resolved all customer complaints in a professional manner while prioritizing customer satisfaction. • Maintained the membership database, ensuring that all information was current and… Show more • Coordinated and managed concerts and fundraising events, including auctions, dinners, and cocktail parties. • Supervised rehearsals and booked performance venues, overseeing 300 members of the Children’s Chorus. • Handled all financial documents, responsible for budgets and discretionary spending. • Resolved all customer complaints in a professional manner while prioritizing customer satisfaction. • Maintained the membership database, ensuring that all information was current and accurate. Show less
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Adventure Theatre MTC
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United States
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Performing Arts
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1 - 100 Employee
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Box Office Manager
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Oct 2008 - Jun 2009
● Directed ticket office for regional children’s theater. ● Supervised team of volunteer ushers and managed all space rentals. ● Submitted weekly financial report of theater’s weekend earnings. ● Directed ticket office for regional children’s theater. ● Supervised team of volunteer ushers and managed all space rentals. ● Submitted weekly financial report of theater’s weekend earnings.
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International Union of Bricklayers and Allied Craftworkers
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Non-profit Organization Management
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200 - 300 Employee
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Economic Research Analyst
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Sep 2007 - Sep 2008
• Coordinated travel, managed meeting production, and represented Economic Research Department at IUBAC National conferences in Anaheim, San Diego, and Notre Dame, IN. • Completed exhaustive research into bricklaying using databases, physical records and digital resources. • Provided production database administration, support and maintenance of monthly financial reports. • Promoted from Level IV to Level X in first year. • Coordinated travel, managed meeting production, and represented Economic Research Department at IUBAC National conferences in Anaheim, San Diego, and Notre Dame, IN. • Completed exhaustive research into bricklaying using databases, physical records and digital resources. • Provided production database administration, support and maintenance of monthly financial reports. • Promoted from Level IV to Level X in first year.
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The Catholic University of America
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Higher Education
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700 & Above Employee
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Office Assistant
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Sep 2004 - May 2007
● Drafted disciplinary letters to dormitory residents and weekly reports for RHO staff ● Participated in meetings with RHO officials to clarify housing regulations ● Filed reports, delivered mail, posted announcements ● Assisted CUA dormitory residents with requests, concerns, and conflict resolutions ● Drafted disciplinary letters to dormitory residents and weekly reports for RHO staff ● Participated in meetings with RHO officials to clarify housing regulations ● Filed reports, delivered mail, posted announcements ● Assisted CUA dormitory residents with requests, concerns, and conflict resolutions
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Education
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2010 - 2012
American University
M.A., Producing Film & Video -
2003 - 2007
The Catholic University of America
B.A., English Literature & Language -
2006 - 2006
IES Abroad
Bachelor of Arts (B.A.), English Language and Literature, General -
1997 - 2003
Newton Country Day School
Community
