Operations and Administrative Officer

• May 2022 - Present

Responsible for operating the office and provide administrative & business support, used to working on multiple tasks at one time. Strong operational skills and problem-solving abilities - handle challenging deadlines and priorities on a daily basis paying great attention to details. Operations and Administration role: • Setting up the processes in a newly created firm and improving organizational effectiveness; general office management and administration of office resources: maintenance and repairs, subscriptions, purchase of the consumables; • Service providers management; • Implement HR related procedures and undertake administrative duties related to office work; • Assist with setting up agreements (including with external partners and contractors). Marketing role: • Preparing presentations, pitches, marketing materials; • Planning and completing firm’s submissions for rankings & guides; • Undertake compliance checks with clients and obtain accreditations as a service provider; preparation of tender documentation; • Updates and news to the website. Executive Assistant role: • Management of agenda re: meetings and travel; • Full administrative support; preparation of documents; • Preparation and supervising invoice issuing and payments, client reporting; • Preparing reports & analysis; • Personal errands and controlling the timely execution of the assigned tasks Show less

Legal Secretary & Marketing Assistant, Partners' Assistant

• Aug 2015 - Apr 2022

Working with several law firm partners and different practice groups I am used to working on multiple tasks at one time. Strong operational skills and problem-solving abilities - handle challenging deadlines and priorities on a daily basis paying great attention to details. The COVID-19 pandemic and lockdown has led to increased creativity and triggered thinking outside the box for finding new ways to complete all tasks within the usual time frame and with the highest quality under technical constraints • Support legal team with preparing & management various documents (including but not limited to legal agreements, memoranda, opinions, pitches and presentations, fee proposals) • Do researches, prepare analysis and reviews and provide summary reports • Travel support (visas, tickets, bookings, travel logistics & itineraries) • Coordinate drafting and negotiation of legal documents with Clients for corporate, projects, and litigation work • Personal errands / family care • Administrative and office support duties, organization of meetings, meet and greet visitors at all levels of seniority • Organize and coordinate work with both internal and external (six different non-staff) translators for different Clients. I check documents that require translation and send out batches of documents to the translators checking they will meet the deadlines, monitor the assignment, check the received translations, clarify controversial points with internal translators/lawyers, and send out fully prepared translations to the lawyers/clients • Assisting with Business Development & Marketing: I monitor on a weekly basis publications of new tenders and successfully prepared documentation for submission for numerous tenders, KYC documents for the Clients, and RfPs. The work included a preliminary study of documentation requirements, requests for required documents, searches for marketing issues and rankings, preparation of marketing materials and pitches, translations, and filing Show less

Business Services, Assistant

• Jul 2007 - Aug 2015

Exams department, invigilator

• Jun 2005 - Nov 2007

PA

• Jun 2005 - Jul 2006