Experience

Chartered Institute for Archaeologists

• United Kingdom
• Museums, Historical Sites, and Zoos
• 1 - 100 Employee

• Event Manager

  • Sep 2018 - Present

  • Organise CIfA events such as the Annual Conference, Annual General Meeting, training courses • Organise CIfA presence at external events including promotion, stand space and literature • Identify, appraise and book suitable venues for CIfA events • Coordinate email invitations and online registrations for delegates and speakers • Implement a marketing programme for CIfA events, including writing copy for newsletters and websites, sourcing marketing materials, collating content for printed literature and social media promotional activities to attract delegates, advertisers, exhibitors and sponsors • Ensure feedback is captured at relevant events and incorporated into future planning • Streamline, improve and develop our events and marketing programme, including reviewing their performance, diversity of attendees and revenue Show less



PINNACLE CREW LIMITED

• Events Services
• 1 - 100 Employee

• Crew Coordinator

  • Apr 2018 - Sep 2018

  • Raise quotes for clients, using bespoke logistics system • Allocate crew to jobs, meeting criteria set by client • Keep and maintain records of crew availability • Close out jobs, ensuring clients and crew are invoiced and compensated accurately • Adhoc arranging of vehicle hire, tool rental, hotels, travel • Daily interactions with clients and crew via phone, email, or text message • Raise quotes for clients, using bespoke logistics system • Allocate crew to jobs, meeting criteria set by client • Keep and maintain records of crew availability • Close out jobs, ensuring clients and crew are invoiced and compensated accurately • Adhoc arranging of vehicle hire, tool rental, hotels, travel • Daily interactions with clients and crew via phone, email, or text message



mdgroup

• United Kingdom
• Pharmaceutical Manufacturing
• 100 - 200 Employee

• Project Coordinator

  • Jun 2017 - Nov 2017

  • Led coordination for all in-house CMS & application needs as well as trainings during app roll-out • Created process for new client proposal; presenting process to client at pitch meeting • Maintain mdgroup brand standards & demonstrate white glove service • Act as lead user for bespoke CMS and app-related issues • Liaise with mdtechnology to improve the app use and solve app related issues • Coordinate site trainings, liaising with project managers • Create marketing material as needed Show less



Oxford Immunotec

• United Kingdom
• Biotechnology Research
• 100 - 200 Employee

• Office & Events Coordinator

  • Feb 2016 - Jun 2017

  • Acted as logistics lead on £45,000 8-day KOL meeting; arranging visa letters, accommodation, travel, ground transport, meals, and other requirements as needed for 11 doctors from Indonesia, Thailand, and the Philippines • Coordinate attendance and/or exhibitions for 24 annual marketing meetings, inclusive of internal & external events • Maintain stock of marketing materials and distribute to OUS sales and distributions teams • Ensure purchase order numbers are raised for marketing spend and update the budget tracker • Coordinate marketing meetings and external events • Notify stakeholders of event schedule and key details • Organize travel arrangements for employees: inclusive of hotels, flights and airport transfers • Coordinate company meetings and in-house catering • Act as primary point of contact, dealing with internal and external affiliates Show less



Edinburgh

• United Kingdom
• Travel Arrangements
• 1 - 100 Employee

• Conference Accomodation Booking Service Administrator

  • Jul 2015 - Sep 2015

  • Negotiate bedroom allocations and rates • Assist clients and Marketing Edinburgh members with queries relating to allocations and bookings • Communicate with event participants as required • Make bookings on behalf of event participants • Assist event participants with queries relating to the online booking system • Carry out administrative duties to ensure systems are up to date • Negotiate bedroom allocations and rates • Assist clients and Marketing Edinburgh members with queries relating to allocations and bookings • Communicate with event participants as required • Make bookings on behalf of event participants • Assist event participants with queries relating to the online booking system • Carry out administrative duties to ensure systems are up to date



Food Soul Festival

• Events Services

• Production Associate

  • Jun 2014 - Aug 2014

  • Curate & coordinate Family Fun Zone • Coordinate with sponsors and vendors as assigned • Liaise with local business regarding logistics of the festival • Coordinate with on-site survey analytics contractor • Assist festival producer as needed for new Oaktown Throwdown BBQ Competition • Source options for outside vendors (storage, analytics contractors, face painters, etc.) • Update database with sponsors, Family Fun Zone participants, and other vendors • Curate & coordinate Family Fun Zone • Coordinate with sponsors and vendors as assigned • Liaise with local business regarding logistics of the festival • Coordinate with on-site survey analytics contractor • Assist festival producer as needed for new Oaktown Throwdown BBQ Competition • Source options for outside vendors (storage, analytics contractors, face painters, etc.) • Update database with sponsors, Family Fun Zone participants, and other vendors



CUE.org

• United States
• Professional Training and Coaching
• 1 - 100 Employee

• Conference Assistant

  • Sep 2011 - May 2014

  • Maintain and update speaker, exhibitor, and sponsor databases • Proof and clean session descriptions • Liaise with speakers and sponsors before event • Cleanse and analyze data from sponsor, speaker, and delegate surveys • Send speaker confirmation and rejection information • Create, maintain, and update digital program for conferences • Write and record video orientation for conference pre-registration areas • Compose delegate, speaker, and exhibitor packets for all conference attendees • Assist with delegate registrations • Assist with conference inventory and shipping to and from conference sites • Assist with arranging conference travel and accommodations for staff, consultants, and board Show less



Various

• Freelance Stage Manager

  • Oct 2006 - Jun 2012

  • Organize calendar • Distribute weekly schedule • Take & distribute notes at production meetings • Write & distribute daily rehearsal reports • Keep rehearsals on schedule • Schedule rehearsals, fittings, and production meetings • Make and keep up-to-date props lists, entrance/exit plot • Keep track of all rehearsal conflicts • Act as liaison between cast, designers, and director • Plan, organize, and execute technical set-up & run-throughs and post-run set & equipment strike Show less



Smartly U

• Contract Educator

  • Mar 2011 - Mar 2012

  • Meet with each class on a weekly basis • Use prepared curriculum and theatre games to teach confidence, good communication, and other leadership qualities • Advise organization on curriculum improvement • Meet with each class on a weekly basis • Use prepared curriculum and theatre games to teach confidence, good communication, and other leadership qualities • Advise organization on curriculum improvement



College Light Opera Company

• United States
• Performing Arts
• 1 - 100 Employee

• Assistant Business Manager

  • Jun 2011 - Sep 2011

  • Open theatre each night of performances and ensure theatre is presentable for audiences each night • Supervise team of volunteer ushers • Type and send gift receipts to donors • Draft thank-you letters to business sponsors and donors • Bill donors and business sponsors • Maintain mailing list database • Assist box office staff as needed • Open theatre each night of performances and ensure theatre is presentable for audiences each night • Supervise team of volunteer ushers • Type and send gift receipts to donors • Draft thank-you letters to business sponsors and donors • Bill donors and business sponsors • Maintain mailing list database • Assist box office staff as needed



Camden People's Theatre

• Intern

  • Oct 2008 - Dec 2008

  • Answer office phones • Interact with viewers of public art gallery • Maintain and update website • Draft theatre's Equal Opportunities Policy per request of England's Art Council • Perform clerical and maintenance duties • Answer office phones • Interact with viewers of public art gallery • Maintain and update website • Draft theatre's Equal Opportunities Policy per request of England's Art Council • Perform clerical and maintenance duties



Rocket Venues

• Assistant Artistic Director

  • Oct 2007 - Sep 2008

  • Assist artistic director in communications with companies• Organize incoming and completed contracts• Keep schedule up-to-date and aligned with completed contracts• Transfer communications with companies over to space managers upon receiptof completed contract

• Pre-Fringe General Manager

  • Feb 2008 - Aug 2008

  • Review resumes from an international pool of applicants• Arrange and conduct phone interviews across three continents• Review applicants with executive director• Place employees and rearrange existing workforce• Provide employees with basic training in anticipation of arrival in Edinburgh• Answer employee queries about venue and Fringe operations• Help find and hire replacement general manager to take over upon arrival inEdinburgh

• Space Manager

  • Apr 2007 - Sep 2007

  • Communicate with companies in anticipation of arrival in Edinburgh• Answer company queries about venue and Fringe operations• Ensure program deadlines (both Rocket and Fringe) are met• Schedule rehearsals• Ensure companies are in and out of the space in a timely manner• Enforce venue regulations for cleanliness and fine companies if necessary• Record times in and out, ticket sales, and fines given to company• Maintain the quality of the space