Accounts Payable Specialist

• Jul 2022 - Present

Fixed Asset Coordinator

• Mar 2016 - Aug 2022

Maintain the fixed assets subledger system; reviews and analyzes inputs to the system to ensure they meet Company Policies and Procedures and Generally Accepted Accounting Principles, verifies information accuracy, maintains existing data, and reconciles the assets management subledger to general ledger.Creates and maintains Capital Projects and modernizations and make-ready files; prepares requisitions and other capital projects forms, work orders and documentsfor inclusion in same.Work closely with other departments and administrations in support of capital projects and related initiatives. Ensures proper internal controls and maintains records for audits.Reviews and generates monthly depreciation expense, prepares monthly journal entries, projects entries and monthly asset management reports in a timely manner. Explains, proposes, and corrects differences between the asset management system and the general ledger.Analyzes and determines appropriate actions for balances remaining in the asset management Construction In Progress accounts. Performs required tasks to generate journal entries to properly enterface into the general ledger on a monthly basis.Constructs routine spreadsheet applications, prepares financial data for input into finance systems and generates reports. Analyzes, reconcile, balances, and maintain accounting records; assists in development of budgets and special financial reports. Prepares, reviews, and processes budget, revenue, expense, payroll and related correcting entries.Back up for Purchasing Clerk, ensures proper recording of deposit of donations on spreadsheet also run remote checks through the Cash Manager System of all tenants on a daily basis. Show less

Facilities Coordinator

• Jul 2013 - Sep 2015

With over 14 years of experience with the Workforce Solutions Alamo Board. My accomplishments, knowledge, and skills working alongside with WSA Procurement Management and taking initiative in accomplishing successful relocating, renovating, remodeling and closing satellite and/or center locations. Listed below are some of our major projects I have worked on: •Coordinating with the vendors to dismantle and reassemble modular furniture, ordering additional furniture to accommodate with the move or relocation •Coordinating with movers, property management and contractors in setting times, dates, locations, etc.•Coordinating with our IT department determining what excess equipment to relocate, transfer, or donate while meeting and accommodating the career centers contractor’s needs •Planning the renovation with our larger career centers, coordinate phases with our contractors, vendors, center mangers, and staff•Conducting a final walk-through once the facility is vacant; working with the landlords, property managers on any issues, discrepancies, utilities connections, etc. •Work with vendors in dealing with center(s) on all facility issues small and large for issues relating to; plumbing, janitorial, pesticide, roof leaks, broken windows, exterior, a/c, replacement of lights, water damages. In addition, I am proud to say that I have developed and maintained excellent relationships with our contractors and vendors. The energy and enthusiasm to achieve our organizational goals is my pride and honor to Work for Workforce Solutions Aalmo under the Procurement Department. Show less

Purchasing/Inventory Technician

• Apr 2000 - Jul 2013

o Planning and implementation of inventory program for fixed assets thru the use of barcoding and SAGE/FAS software.o Oversees contractor and administrative office inventory process for all fixed assets. o Analyze data, prepare, and distribute asset and inventory control reports. o Tracks assets delivered directly to departments and offices and processes assets by logging and tagging locations of property.o Coordinates and prepares assets and excess equipment for donation according to State guidelines. o Coordinates the disposal of salvage equipment and materials as governed by the State of Texas guidelines. o Create and approve requisitions and purchase orders that do not exceed threshold $100, 000.00.o Assisting with on-site compliance audits several times a year. Show less

Accounting Technician

• Mar 1999 - Apr 2000

o Work with federal allocation of grants and track usage according to government polices, using spreadsheets for periodic review. o Prepare invoices and payment requests, process checks and journal entries. o Evaluate and assess quotes and services of vendors and contractors. o Monitoring contractor fiscal records by setting up and using a tracking system. o Using accounting software to monitor general ledger. o Track expenditures against budget allocations per contract. o Determine requirements for purchases and negotiate contracts as needed. Show less