Experience

DATORA

• Brazil
• IT Services and IT Consulting
• 100 - 200 Employee

• Executive Assistant to CEO

  • Jul 2022 - Present



Camil Alimentos S/A

• Brazil
• Food and Beverage Services
• 700 & Above Employee

• Executive Assistant To Chief Executive Officer

  • Oct 2019 - Jul 2022

  - Organization and travel planning - Calendar management - Effective verbal/written communication - Research and documentation - Problems solving - Analytical and spreadsheet skill - Proven effectiveness in fast paced environment - Actions to prioritize in a complex tasks list - Strong attention to detail - Family support services - Maintain an inventory of supplies and ensure procurement - Manage vendors, track invoices, prepare payment requests and ensure end to end process of vendor payments - Organize coffee and lunch service during business and family meetings - Complete every other related task that CEO may assign or that is required by his functions - Properties and employee management Show less



Bain & Company

• United States
• Business Consulting and Services
• 700 & Above Employee

• Executive Assistant

  • Jan 2018 - Oct 2019

  • Complex calendar management and meeting prioritization as well as large scale meeting coordination • Proactive project and events coordination and engagement with leadership • Drive key team activities (staff meeting agendas, all-hands meetings, quarterly onsites/offsites) • Track and help drive completion of key deliverables and follow up on outstanding items • Translate emails and other correspondence as requested • Act as a liaison for direct reports • Maintain organizational charts; partner with Finance, Recruiting and HR on headcount management • Meticulous document coordination, meeting follow up and preparation, space planning and coordination, new hire on-boarding, team social events, etc • Travel coordination, including creating detailed itineraries and briefing materials • Coordinate and track expense reimbursements Other skills: • Ability to manage multiple priorities and deadlines in a fast developing environment • Adaptability and flexibility • Collaboration and Teamwork • Exceptional verbal and written communications skills in English and Portuguese • Impeccable attention to detail, time management and organizational skills • High degree of professionalism in dealing with senior professionals inside and outside the company • Ability to quickly learn organizational structures and understand the objectives of the team Show less



Grupo Unipar

• Brazil
• Chemical Manufacturing
• 700 & Above Employee

• Executive Assistant To Chief Executive Officer

  • Mar 2017 - Nov 2017

  Dismissal reason: the company was taken up by the former controller of the group that immediately fired the board and team hired in the previous management. Reporting to the Superintendent and Commercial Director. Assistance to them in their administrative needs, elaborating documents, preparing presentations and giving the necessary support for decision-making. Schedule management, notifying them about changes and daily inclusions, important meetings and events. Organization and maintenance of files in the sector, keeping the files well organized, aiming at the easy location of any document requested by the many departments. Control and follow-up of all daily matters. Creation of many internal reports to serve as a bridge between employees and the board, making sure that the team is cohesive and with accessibility to the CEO. Assistance in documents translation, letter writing, e-mails etc. Travel planning, checking contacts with agencies, hotel and other bookings. Being receptive to all sorts of work, acting to cooperate and encompass the complementation of ongoing projects. Always releasing the heads of many administrative tasks. Heads' personal matters management. Show less



Fonterra

• New Zealand
• Food and Beverage Manufacturing
• 700 & Above Employee

• Executive Assistant To Chief Executive Officer

  • May 2015 - Mar 2017

  Diary management and secretarial support for MD and 3 directors (head office LATAM), screen phone calls, coordinate meetings, minute taking, create complex agendas with multiple destinations, proposals, board papers and reports, expense claims; Support to Board and Team members as needed; Networking at events, Travel arrangements for Board and Team members; Event Management; Board Meetings organization, Building maintenance issues; Record keeping and Budget approval; follow-up of confidential projects; Quotations; Work alongside external organizations; Organize interviews; Reference checking, Work Visa applications for Immigration. Others: Logistical support during visits to Brazil – assistance for all visitors including the Global CEO and MDs from NZ, Chile, Mexico, USA; Product research and price comparisons: Liaise with suppliers, Pricing requests; Order tracking; Office management. Show less



Arezzo&Co

• Brazil
• Retail
• 700 & Above Employee

• Executive Assistant To Chief Executive Officer

  • 2011 - 2014

  Providing corporate support for the Presidency and the Council, organizing meetings and stays of Council's members (external heads and shareholders), planning and implementing offsite meetings and receptions according to the CEO's requests to meet the suppliers, customers and franchisees at the head office. Coffee breaks planning. CEO's agenda management with extra dedication as regards the fulfillment of schedules, since the agenda was extremely busy, ensuring that all logistics resources were in accordance with the expectations of CEO, checking room and work tools every morning to optimize the CEO’s time. Sending e-mails on behalf of CEO and Council Chairman. Follow-up of all CEO's matters, preparing individual controls for the CEO's weekly meetings with all directors. Organization of all researches and working materials for the CEO's international trips, including the periodic visits to the NY store. Planning the trips to attend all events of the annual fashion calendar in Paris, Milan, NY etc. Show less



Merck

• United States
• Pharmaceutical Manufacturing
• 700 & Above Employee

• Executive Assistant To Chief Executive Officer (1 year contract)

  • 2010 - 2011

  My contract was to replace the CEO's assistant during her vacation and to assist her in all corporate support for the president in Brazil. The scope of my work was based on training that I would receive from her that was in the retirement process, therefore she had to plan and coordinate her succession due to the relevance of this position in the company. With only 3 months in the company I was challenged to replace her for 30 days’ vacation, the result was quite satisfactory and the feedback from the CEO was highly positive. It was my responsibility to charge every morning the sending reports from all directors, once it was the first activity of the CEO at the beginning of the day. Carefully managing the corporate agenda with all internal and external commitments was fundamental because the president was very requested, there were monthly meetings with the Minister of Health in Brasília, attending as speaker at several international conferences, it also was my responsibility to organize all these trips. The headquarters in Brazil was constantly visited by people and employees from many countries and all logistics needs like accommodation, ground transportation, meetings, dinners and workshops were planned and executed by me, with the supervision of CEO's assistant that still remained in the position. At the end of my contract, which was outsourced, the company faced a serious financial crisis due to loss of the patent of the leading sales drug in Brazil, and then the company has not renewed any outsourcing labor contract. Show less



ITA ENERGIA SOLUÇÕES & SERVIÇOS

• Business Consulting and Services
• 1 - 100 Employee

• Executive Assistant To The President

  • 2007 - 2010

  Responsible to assist the CEO and directors, as well as the team in the operational and administrative support. Process management and control of costs and timelines to accelerate the ongoing projects in order to facilitate the operational efficiency in our business unit. Managing schedules and contacts, ensuring compliance with internal and external commitments through follow-up processes, budget control, coordination of resources and logistics efficiency, planning and managing national and international travels, managing all electronic correspondence received and sent through the identification of affairs in accordance with the priority. Events organization (meetings, workshops, off sites etc.) with partners and suppliers from planning up to execution, supporting the team on whenever they need like the expenses reports preparation, travel planning, translations and versions in English of texts and presentations, general support in the communication between local professionals and international staff. Large volume of personal matters. Show less



Grupo Vibrasil SA

• São Paulo Area, Brazil

• Bilingual Secretary of the Presidency

  • 2005 - 2007

  Responsible for attending the CEO and Directors in the administrative support, managing processes and controlling of expenses and deadlines, aiming to speed the ongoing projects up and facilitate the operational efficiency in the units of Company. Responsible for attending the CEO and Directors in the administrative support, managing processes and controlling of expenses and deadlines, aiming to speed the ongoing projects up and facilitate the operational efficiency in the units of Company.



Laboratório Avamiller de Cosméticos Ltda

• Cosmetics
• 1 - 100 Employee

• Assistant to Managing Director and Superintendent

  • 2002 - 2005

  Responsible for attending the CEO and Directors in the administrative support, managing processes and controlling of expenses and deadlines, aiming to speed the ongoing projects up and facilitate the operational efficiency in the units of Company. Responsible for attending the CEO and Directors in the administrative support, managing processes and controlling of expenses and deadlines, aiming to speed the ongoing projects up and facilitate the operational efficiency in the units of Company.



PHD Technology Ltda

• São Paulo Area, Brazil

• Administrative Assistant

  • 1995 - 2002

  Responsible for attending the CEO and Directors in the administrative support, managing processes and controlling of expenses and deadlines, aiming to speed the ongoing projects up and facilitate the operational efficiency in the units of Company. Responsible for attending the CEO and Directors in the administrative support, managing processes and controlling of expenses and deadlines, aiming to speed the ongoing projects up and facilitate the operational efficiency in the units of Company.