Experience

ETERNYZE AG

• Switzerland
• Technology, Information and Internet
• 1 - 100 Employee

• Executive Assistant / Office Manager

  • Oct 2020 - Present



Party Spirit

• Zürich Area, Switzerland

• Business Office Manager

  • Feb 2013 - Aug 2016

  Party Spirit is a successful online retailer of which I was the Office Manager since it launched in February 2013. My main responsibilities included... - Customer service via email and by telephone, mainly in German which enhanced my language skills. - Negotiated wholesale trading and shipping contracts with suppliers and distributors based in the UK, Germany and France. - Extensive usage of Microsoft Office programs to creating marketing and promotional material including newsletters in both English and German.



KDA Capital LLP

• London, United Kingdom

• Office Manager & Executive Assistant

  • 2005 - 2008

  I joined the start up hedge fund KDA in 2005 and was responsible for... - Office Management skills including the administrative organisation and set up of new premises giving full administrative support to the company founders. Collating research materials and analysis for four Analysts and supporting the Trader. - Responsible for drafting employee contracts, pension plans and general associated management costs, expenses and petty cash accounting reports. - Preparation of presentation documents using Microsoft Powerpoint. - Full diary management, including extensive travel bookings and obtaining necessary visas and sourcing all associated travel providers to secure best deals and discounts. - Organised and co-ordinated annual investor conferences and regular client meetings.



UBS

• Switzerland
• Financial Services
• 700 & Above Employee

• Executive Assitant / Paralegal

  • 1998 - 2005

  - Drafting legal documentation and reviewing termsheets relating to Structured Products and OTC Derivatives. I attended a legal writing and drafting course to compliment this. - Forming and maintaining strong relationships with all departments, in particular Sales and Trading desks, to ensure accurate execution of trades in a timely manner. - Training new lawyers joining the department on legal policies and procedures and explaining the pro-forma documentation required for all products traded by the firm. - Management of all of the banks’ license agreements (annual blanket agreements and those required on an issue by issue basis) and liaising with the necessary stock exchanges to obtain and negotiate these. - Extensive travel planning and organisation to include obtaining visas where necessary and the related coordination of business meetings and collation of associated documentation. - Personal Assistant to Head of Department providing all general administration support duties. - Supervisory role in recruiting and training administration support for the department. - Social committee coordinator and organiser of team building events.



Credit Suisse

• Switzerland
• Banking
• 700 & Above Employee

• Executive Assistant

  • 1994 - 1998

  Achievements and responsibilities: - Controlling and checking accuracy of all legal documents prior to execution. - Interviewing, training and supervising a team of secretaries to assist the department lawyers. - Providing all administrative and office support to Director of Legal and team of lawyers. Achievements and responsibilities: - Controlling and checking accuracy of all legal documents prior to execution. - Interviewing, training and supervising a team of secretaries to assist the department lawyers. - Providing all administrative and office support to Director of Legal and team of lawyers.



Charles Barker Corporate Communications

• Germany
• Public Relations and Communications Services
• 1 - 100 Employee

• Group Assistant

  • 1992 - 1994

  Responsibilities: - Creating and preparing presentations for business pitches using press materials and associated analytical press analysis reports and research. - Analysing client specific press material and presenting an overview in the form of media evaluation reports. - All general administrative/office support responsibilities associated with the level of this role for my team of Account Managers. Responsibilities: - Creating and preparing presentations for business pitches using press materials and associated analytical press analysis reports and research. - Analysing client specific press material and presenting an overview in the form of media evaluation reports. - All general administrative/office support responsibilities associated with the level of this role for my team of Account Managers.



BRITISH ELECTRICITY INTERNATIONAL LIMITED

• United Kingdom

• Office Manager

  • 1989 - 1992

  First administrative role at Central Electricity Generating Board (soon to be National Power). Spent a year training under the Office Manager gaining office/administrative experience before securing my next role within the same Company as an Assistant in Human Resources and subsequently a Team Assistant within the overseas arm of National Power - British Electricity International. First administrative role at Central Electricity Generating Board (soon to be National Power). Spent a year training under the Office Manager gaining office/administrative experience before securing my next role within the same Company as an Assistant in Human Resources and subsequently a Team Assistant within the overseas arm of National Power - British Electricity International.