Executive Assistant Office Manager

• May 2022 - Present

EA

• Oct 2009 - Nov 2019

Headhunted to help establish a new European division, which has transformed over the years into a successful multinational Business Development team. • Arrange detailed travel itineraries covering transport, accommodation, dining, entertainment, insurance and visas • Methodically manage staff expense process using Concur ensuring timely reimbursement • Event Management and conference preparation including the preparation of papers, fund presentations, binding showcase documentation • The team have been impressed at my ability to get meetings, contacts phone number and those normally elusive restaurant bookings when needed • Manage diaries including meetings, conferences and video conferences in multiple time zones • Co-ordinate internal and external client meetings. • Ensure all required papers are on time for all meetings • Assist in the preparation of meetings with logistics, bookings and briefing materials. • Manage preparations for all team-related events and international road shows. • Setup important phone calls and group conference calls at short notice. • Assist with administrative tasks including printing, filing and data entry. • Update Salesforce with new contact information and meeting notes. • Maintain and update materials in support of business development activity. • Support team members with ad hoc tasks and projects during busy periods. • Organising attendance to various conferences, events Show less

PA to Head of Structured Products Solutions Europe

• Oct 2008 - Oct 2009

Recommended for this role I enjoyed the responsibility of working for a respected French mathematician. From getting the expenses process right to securing one of the scarce meeting rooms my contribution ensured the Head of Dept experience a productive day. Recommended for this role I enjoyed the responsibility of working for a respected French mathematician. From getting the expenses process right to securing one of the scarce meeting rooms my contribution ensured the Head of Dept experience a productive day.

PA

• 2002 - 2008

Supporting a Senior Managing Director and his team, working on my own initiative, providing administrative and secretarial support to the Italian and French Sales Team and the CDO team. • Focused on bringing the expenses up to date for the team and logically resolving the challenges faced by the team • Enjoyed connecting with clients in French and Italian building rapport on behalf of my boss • Assisting in the preparation of presentations for client meetings, powerpoint or word • Booking Trade Tickets in the Sales Application and following up on trades, Resolving settlements issues, liaising with middle and back offices • Opening new trading accounts and building a robust working relationship with compliance • Travel and accommodation and processing expenses for the team, diary management, answering the telephone, dealing with calls swiftly and accurately • Arranged telephone conference calls and video conference calls • Updating the Production Table to monitor the team productivity Show less

Application Support Analyst - Temporary contract

• Jan 2000 - Dec 2001

Recommended for the role which served the global investment management business. Provided a customer facing service support function for the applications to BAM users worldwide. • Dealt with user queries, liaising with other support teams, external software providers and users • Ensured all calls were logged in the Help Desk System. Compiled the Release Notes, documenting all the changes and kept the relevant intranet sites updated • Assisted business users and carried out testing of new versions of applications • Data retrieval, documented installation and system specifications Show less

European Business Analyst - Temporary contract

• Jun 1998 - Jan 2000

Contracted within Support Services for Milan I met all set objectives using my own initiative; this included • Implement the Milan intranet site and being a point of contact for all business information requiremnents • Provide user training on intranet access/use, Word and Excel • Provide and/or arrange for training in other office applications Contracted within Support Services for Milan I met all set objectives using my own initiative; this included • Implement the Milan intranet site and being a point of contact for all business information requiremnents • Provide user training on intranet access/use, Word and Excel • Provide and/or arrange for training in other office applications

Security Administrator

• 1997 - 1998

As the requirement for Internet services grew I moved from a Secretarial role to a Technical position within the Messaging & Internet Team.• E-Mail and Internet administration, message tracking and testing.• main point of contact for problem management and liaison with the Helpdesk and Service teams.• Developed and implemented systems and processes which ensured calls and requests to the team were logged and work completed effectively, ·• Participated in the migration of MS-Mail to MS-Exchange, involving moving about 3000 users and their legacy mail to the new systems. Show less

PA to Head of IT

• 1995 - 1997