Experience

Conditioned Air Solutions

• United States
• Consumer Services
• 1 - 100 Employee

• Executive Assistant

  • Feb 2016 - Present

  -Coordinate, evaluate, and coach team by analyzing projects, providing solutions to obstacles-Manage projects with emphasis on collaboration, follow up, and follow through-Perform research, evaluation and planning, and make recommendations to executive staff-Use project management software and other technology to track projects, and team productivity-Assist in various capacities including human resources, accounting, negotiations, etc. -Coordinate, evaluate, and coach team by analyzing projects, providing solutions to obstacles-Manage projects with emphasis on collaboration, follow up, and follow through-Perform research, evaluation and planning, and make recommendations to executive staff-Use project management software and other technology to track projects, and team productivity-Assist in various capacities including human resources, accounting, negotiations, etc.



Alameda County

• United States
• Government Administration
• 700 & Above Employee

• Account Clerk

  • Feb 2012 - Jul 2015

  -Accounting within the framework of projects and funds (cost centers)-Post journal entries to general ledger and generate ad-hoc reports using financial software-Prepare journal voucher requests for adjusting and allocating journal entries-Receipt cash and ACH credits; prepare bank deposits-Secure receivables in safe prior to weekly deposit-Perform research on receivables and payables for proper accounting-Review contract documents for scope of work, fee schedule, invoice requirements and other information-Maintain adequate accounting records and personnel/payroll files with discretion-Compile, review, compute and submit payment requests for employee claims and payables-Enter, verify and transmit timekeeping for up to 50 employees-Track, record and troubleshoot complex premium and footnote pay for 24-hour employees-Review payroll related paperwork for processing-Provide guidance and relaying information through in person, on the phone and written correspondence-Support colleagues with troubleshooting system malfunctions and user errors-Create and maintain program, and desk process and procedure manuals

• Specialist Clerk I

  • Aug 2011 - Feb 2012

  -Audit contract payroll overpayments; review and refer cases for fraud investigation-Communicate heavily by phone with contractors and clients to pursue collections on overpayments-Receive, process and send repayment checks to State for posting to accounts-Reconcile our records of payments received with State-wide system

• Secretary II (temporary assignment with Clerk of the Board of Supervisors)

  • Jun 2011 - Aug 2011

  -Assist with typing and editing agenda for posting and distribution prior to Board of Supervisors’ meetings-Process and distribute agenda items, contracts, resolutions and minutes following Board meetings-Compiled and scanned documents into imaging system-Open front office and receive public and government officials at County Administrator's Office reception-Scan County various official County documents into online imaging systems for electronic filing

• Specialist Clerk I (temporary assignment with Public Health Department)

  • May 2010 - Jun 2011

  -Compile, review, compute and submit payment requests for employee claims and payables-Maintain adequate accounting records and logs for contracts-Input mortician billing reports using Access-based database application-Process purchasing card requests and orders; facilitate monthly purchasing card reconciliation-Receipt payments for vital records and deliver prepared deposit to County Treasurer-Organize, facilitate, and edit/proofread slideshow for accounts payable procedures training event-Translate County and department policies and procedures into staff-friendly guidelines



New World Van Lines

• United States
• Truck Transportation
• 100 - 200 Employee

• Administrative Assistant

  • May 2006 - Jun 2007

  -Support operation with assistance to planning and dispatch for professional moving company-Enter payroll and schedule information for up to 15 drivers per week-Provide information to clients, move coordinators, planners and drivers in preparation for moves-Place and receive calls from clients and employees regarding details of moves -Support operation with assistance to planning and dispatch for professional moving company-Enter payroll and schedule information for up to 15 drivers per week-Provide information to clients, move coordinators, planners and drivers in preparation for moves-Place and receive calls from clients and employees regarding details of moves



Benchmark Staffing Solutions

• India
• Staffing and Recruiting
• 1 - 100 Employee

• Inventory Control Clerk for Mission Foods in Hayward, CA

  • Oct 2005 - Feb 2006

  -Track goods from raw materials to sales using SAP system-Count inventory and research/resolve discrepancies in count-Compile inventory results for management-Train new hires on SAP system, and physical inventory procedures-Bill route salesmen, and process customer credits-Process inquiries for returns and damaged goods -Track goods from raw materials to sales using SAP system-Count inventory and research/resolve discrepancies in count-Compile inventory results for management-Train new hires on SAP system, and physical inventory procedures-Bill route salesmen, and process customer credits-Process inquiries for returns and damaged goods



BookPeople Employee's Association

• Accounting Clerk

  • Apr 2004 - Jan 2005

  -Investigate, resolve and post payments and adjustments to collection accounts-Post entries to general ledger-Assist controller with month and year-end accounting procedures-Enter semi-monthly timekeeping-Maintain payroll and personnel files for staff of up to 20-Approve and process payments on vendor accounts-Various account maintenance and office duties as needed-Heavy telephone and email correspondence

• Flow Coordinator

  • Jan 2003 - Apr 2004

  -Ensure maximum efficiency of order fulfillment; assist with packaging and shipping-Coordinate employee input of up to 5-Interface with customers and various company departments-Run and print orders using Unix-based computer system

• Warehouse Worker

  • Aug 2002 - Jan 2003

  -Quickly and accurately pull and prepare book orders for shipping-Assist with semi-annual inventory counts



The Church of St. Leo the Great

• Assistant Administrative

  • Mar 2001 - Aug 2001

  -Open and close church office, and provide administrative support for lead pastor and church community-Answer telephone and assist parishioners in person with requests and business-Assist with bookkeeping and billing, and verification of the weekly church deposit-Make delivery of weekly bank deposit-Complete bulk mailings, and maintain official records and donation database-Upkeep website and weekly paper bulletin using FTP and Publisher -Open and close church office, and provide administrative support for lead pastor and church community-Answer telephone and assist parishioners in person with requests and business-Assist with bookkeeping and billing, and verification of the weekly church deposit-Make delivery of weekly bank deposit-Complete bulk mailings, and maintain official records and donation database-Upkeep website and weekly paper bulletin using FTP and Publisher