Dolly K. Livingston
Meeting and Conference Planning Coordinator at Reata Pharmaceuticals, Inc.- Claim this Profile
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Bio
Kara Fick
I hired, trained, and managed Dolly for approximately a year before our department was reorganized. Dolly is a fast learner, dependable, and most importantly - she gets the job done. Even during the most chaotic situations, I could always count on Dolly to work behind the scenes and deliver polished and highly organized events. Dolly worked cross-functionally and always managed to keep our teams on track. Even with various new job responsibilities thrown at her, I've watched Dolly handle it all with grace and composure. I have the utmost confidence that Dolly would be a strong asset to serve on any team in any capacity as she has done on ours.
Kara Fick
I hired, trained, and managed Dolly for approximately a year before our department was reorganized. Dolly is a fast learner, dependable, and most importantly - she gets the job done. Even during the most chaotic situations, I could always count on Dolly to work behind the scenes and deliver polished and highly organized events. Dolly worked cross-functionally and always managed to keep our teams on track. Even with various new job responsibilities thrown at her, I've watched Dolly handle it all with grace and composure. I have the utmost confidence that Dolly would be a strong asset to serve on any team in any capacity as she has done on ours.
Kara Fick
I hired, trained, and managed Dolly for approximately a year before our department was reorganized. Dolly is a fast learner, dependable, and most importantly - she gets the job done. Even during the most chaotic situations, I could always count on Dolly to work behind the scenes and deliver polished and highly organized events. Dolly worked cross-functionally and always managed to keep our teams on track. Even with various new job responsibilities thrown at her, I've watched Dolly handle it all with grace and composure. I have the utmost confidence that Dolly would be a strong asset to serve on any team in any capacity as she has done on ours.
Kara Fick
I hired, trained, and managed Dolly for approximately a year before our department was reorganized. Dolly is a fast learner, dependable, and most importantly - she gets the job done. Even during the most chaotic situations, I could always count on Dolly to work behind the scenes and deliver polished and highly organized events. Dolly worked cross-functionally and always managed to keep our teams on track. Even with various new job responsibilities thrown at her, I've watched Dolly handle it all with grace and composure. I have the utmost confidence that Dolly would be a strong asset to serve on any team in any capacity as she has done on ours.
Credentials
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Goethe Zertifikat of German
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Experience
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Reata Pharmaceuticals, Inc.
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United States
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Pharmaceutical Manufacturing
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200 - 300 Employee
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Meeting and Conference Planning Coordinator
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Apr 2019 - Present
Assist with global congress plan, incorporating conference attendee logistics, engagements plans, and logistics of scientific presentations. Conduct planning meetings and develop consistent processes and tools to streamline congress planning, reporting, booth design and booth staffing. Confirm and contract with venues and associations to confirm presentation space, audio, and visual arrangements. Confirm and contract on and offsite meeting spaces, F&B, and A/V needs for all meetings. Manage housing blocks and group registrations for all Reata attendees. Serve as on-site facilitator and primary contact for venue and Reata attendees. Create and adhere to congress budget. ● Additional Duties: Medical Legal Review Manager-schedule and facilitate MLR meetings, serving as single point of contact. Draft and distribute meeting agendas. Train new MLR participants on proper MLR process. Maintain Veeva document compliance - manage all versions of pieces submitted along with corresponding documentations and records. Report MLR metrics as well as identify and correct process issues. Document all changes and drive issue resolution within MLR. ● Additional Duties: Grants Review Manager-Document all incoming grants within SmartSheets. Compile grant requests and facilitate Review Committee meetings, keeping track of all questions and verdicts. Respond to requestors with Review Committee verdicts. Submit approved grants to Contracts and Accounts Payable for action, following up as needed to ensure timely disbursement of funds. Track and report on budget, process, and any issues within the Grants Review process. Show less
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DB Schenker
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Transportation, Logistics, Supply Chain and Storage
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700 & Above Employee
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Senior Air Gateway Coordinator
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Apr 2017 - Apr 2019
Responsible for ensuring legal compliance and providing export administration and control within government rules and regulations, including appropriate licensing for shipments. Review contracts for required clauses and identify omissions. Provide customer support at the desk level to all internal and external customers, vendors, suppliers, agents and government agencies to ensure coordination and logistics of shipment. Select carrier to be used for shipment and prepare documents for carrier. Prepare price quotations on outbound air export freight. Rate and route air export traffic. Develop operator relationships in order to effectively support DB Schenker customers, including Applied Materials and Texas Instruments. Prepare and assemble all documents for air exports, including airbills and manifests. Show less
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C.H. Robinson
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United States
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Transportation, Logistics, Supply Chain and Storage
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700 & Above Employee
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Capacity Account Buyer
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Aug 2013 - Apr 2017
Daily contact with carriers to determine availability and negotiate transportation rates. Resolve problems, including identifying issues, thinking critically to determine the best course of action, and implementing solutions. Provide consistent and exceptional service levels to contracted carriers and internal customers. Conduct transactional business and cold call to service customer accounts. Maintain and grow relationships with carrier accounts, including conducting account reviews and identifying opportunities for additional collaboration. Research new carriers in the marketplace, generate leads, and develop new carrier relationships. Develop carrier relationships in order to effectively support CH Robinson customers, including Coke-a-Cola, Volvo, and Crown Imports. Utilize carrier analytics and other internal resources to make informed buying decisions, and to better study and understand market trends and seasonality Show less
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South Carolina Lions Foundation
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United States
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Non-profit Organizations
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Development Coordinator
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Sep 2012 - May 2013
Responsible for providing support to all South Carolina Lions Foundation and South Carolina Lions Charitable Services programs and projects, including Loan for Life Hearing Aid Program and Eye Surgery Program. Organized and designed new promotional and informational materials. Assisted with direct mailing to all Lions Clubs members as part of the Sustaining Member campaign. * Managed portfolio along with Director of Development of over 4,000 individual Donors. Maintained contact with all donors throughout the year to maximize donations and to provide information on how dollars were spent. * Grant research and grant writing, helped to identify sources of restricted and unrestricted funding. Procured several grants for the SC Lions Foundation: including grants from Walton Options and Wal*Mart Foundation. Assisted in preparing reports of grant opportunities to present to Director of Development and Board of Directors. * General Administrative Duties as required, including fielding phone calls about Program Services, maintaining a Social Media presence, and organizing benefit lunches with local businesses. Show less
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German American Services, Inc.
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Chicago
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Trainee
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2011 - 2012
Engaged in this postgraduate internship, for a subsidiary of the German American Chamber of Commerce of the Midwest, to play a key role in booking entertainment and coordinating events for Germany's Best & Ocktoberfest and the Christkindlmarket. Partnered with vendors to process special event applications and permits, procure marketing materials and signage, prepare Visa letters, and serve as a liaison between vendor and event planning staff. * Assisted in planning the first-ever Germany's Best & Oktoberfest event involving developing the website, writing content, liaising with vendors and sponsors, and coordinating logistics for this 18-day event. * Supported event planning for the annual Christkindlmarket, with up to 50,000 attendees on day 1, creating packages to generate reception sponsorships and sales, coordinating guest lists and invitations, and serving as an event resource. Show less
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Unit Coordinator
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2010 - 2010
Charged with managing 105+ parade units, 2000+ performers, and 100+ volunteers-for Chicago's Thanksgiving Day Parade-coordinating the entire project lifecycle from application decision through event-day logistics. Assembled all resources required for parade units-including emergency medical personnel and veterinarians for the equestrian unit-and ensured acquisition of appropriate insurance for each group of participants. * Developed the television lineup of units and served as the liaison between WGN television staff and Chicago Festivals Association stakeholders, working well under pressure in a time-sensitive and deadline-driven setting. * Conducted market research to identify engaging and in-demand acts to participate in the parade, ensured a diverse representation of cultures and interests, secured new participants, and made decisions on parade applications * Managed a massive workflow requiring exceptional coordination, troubleshooting, and communication skills. Show less
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Oklahoma City Arts Councils
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Oklahoma City, OK
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Council Member
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2001 - 2005
Served as the youngest council member-contributing to organization throughout high school years-leading a team in planning and executing events including Winter Tales and Opening Night. Recruited volunteers in support of key events, planned activities, and coordinated communications with vendors and participants to ensure event success. * Coordinated children's activities for the New Year's Eve celebration, sourcing entertainers and performers, securing prize donations from area businesses, and creating an environment for children to celebrate the New Year safely. * Managed a storytelling event involving finding storytellers to read to children during a weeklong festival, coordinating event logistics associated with timing and placement, and ensuring successful implementation. Show less
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Education
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2005 - 2010
Emerson College
Bachelors of Science, Marketing Communication
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