Experience

DRYCO Construction, Inc.

• United States
• Construction
• 1 - 100 Employee

• Executive Assistant to CEO

  • Aug 2016 - Present

  Executive Assistant to President/CEO Executive Assistant to President/CEO



Kaiser Permanente

• United States
• Hospitals and Health Care
• 700 & Above Employee

• Senior Administrative Assistant

  • Oct 2013 - Aug 2016

  Provide administrative support to the Chief of Staff / Senior Director, Program & Strategic Services and Director, Telecom Supplier Management and 10 Directors / Managers within IMG Network Services division of Kaiser Permanente.  Manages complex calendars with diplomacy for Chief of Staff / Senior Director and 10 Managers of Network Services  Organizes leadership and committee meetings, prepares and distributes agenda, takes and transcribes minutes, prepares presentation summaries, manages logistics and oversees action items on behalf of executives  Provides assistance in researching and analyzing data to prepare reports for Executives  Prepares and submits expense reports based on Travel & Expense Policies and Procedures  Executes on-boarding process for all new employees and contractors includes multiple HR processes, Network Access for Engineers utilizing Remedy, Training on OneLink and SharePoint.  Arrange travel for Executives and Managers for meetings, conferences, and offsite events  Manage First & Second Annual Engineering Summit for 2014 an 2015 including, travel, lodging, catering, program content review, registration, for over 350 attendees  Assists Vendor Management with Monthly, Quarterly, and Semi-Annual Business Review Meetings Show less



Alameda Health System

• Hospitals and Health Care
• 700 & Above Employee

• Executive Assistant to COO and CIO

  • Jul 2011 - Oct 2012

   Executed Board Letters and financial spreadsheets on multi-million dollar contracts currently in negotiation to be submitted to and approved by the Board and Finance Committee on behalf of the COO and CIO  Managed heavy calendars for COO and CIO who were currently managing a 70 million dollar hospital construction project. Their calendars had appointments scheduled consecutively on a daily basis where first availability were 6 weeks out. Therefore, professional decorum and ability to flex schedules to ensure all urgent matters were handled as a top priority.  Managed all incoming calls utilizing Excel to track and ensure all calls were returned, issues handled, and follow-up provided as required  Updated and managed Excel spreadsheets on reporting departments regarding budgets, task findings for The Joint Commission and department requirements regarding construction project  Provided project overview on facility work by the hospital staff and outside construction companies to ensure deadlines are being met  Coordinated with the Contract Specialist to ensure contracts are being renewed, initiated, and/or cancelled as required by departments and auditing terms for compliance Show less



Doctors Medical Center - San Pablo

• United States
• Hospitals and Health Care
• 100 - 200 Employee

• Executive Assistant to COO, CFO, and CNO

  • Mar 2009 - Jul 2011

   Prepared Financial documents utilizing Excel and Operational PowerPoint presentations for District Board Meetings, Director’s Meeting, & Executive Team Meetings along with documenting minutes in a high pressure environment while maintaining a professional decorum  Interfaced with JPA Board and WCCHD Board members, physician offices, patients, department directors, and volunteers to proactively handle issues in behalf of the Executive Team  Managed heavy calendars for both COO and CFO including travel arrangements, expense reports, and providing personal support as required while proactively handling correspondence and messages  Provided project management of the contract management system while working in conjunction with legal counsel  Provided statistical analysis utilizing Excel regarding billing reconciliation projects to ensure accountability of operational revenue  Developed hospital newsletters, marketing materials, event calendars, etc. for outpatient services  Provided project management to tract operational implementation of $2.6 million outpatient center including development of policies and procedures, job descriptions, financing, phasing of services etc. Show less



Ameriprise Financial Services, LLC

• United States
• Financial Services
• 700 & Above Employee

• Executive Assistant to Group Vice President

  • Sep 2008 - Mar 2009

   Utilized highly developed organizational and multi-tasking skills to support top executive who manages 11 offices in California while maintaining effective working relationships with staff and external organizations  Analyzed and compiled data for specialized projects and reports utilizing Excel and PowerPoint  Proactively handled heavy volume of incoming calls, correspondence, conference calls, and video conference with California Market Group while ensuring documentation is prepared and delivered with precision  Ability to independently manage multiple priorities in a fast paced environment, prioritize, follow-up & follow through with meticulous attention to detail  Systematically handled busy calendar and travel schedule while demonstrating a high level of confidentiality when communicating both verbally and in writing. Meetings were scheduled consecutively on a daily basis and ability to professionally handle people and their urgent matters while maintaining my Executives agenda was a priority  Organized conferences for California Market Group which includes all PowerPoint presentations, travel arrangements and accommodations, arrange guest speakers, and prepare documentation Show less