Experience

R Investments Group

• United Arab Emirates
• Investment Management
• 1 - 100 Employee

• SENIOR ADMINISTRATIVE OFFICER

  • Feb 2023 - Present



RBnH Solutions

• United Arab Emirates
• Hospitality
• 1 - 100 Employee

• SENIOR ADMINISTRATIVE COORDINATOR

  • Jun 2018 - Feb 2023

  Project Development - Assists in research for various projects - Compile presentations with all information gathered during the research period - Assists in compiling SOP’s and training manuals for RBnH project Administration - Assist in filing, replying to emails, and other general administrative tasks - Assist in completing RFP’s and follow up with clients in a timely manner - Keeps all official documents relating to the business and the team in a safe place (i.e. trade license copy, alcohol license copy, staff documents, etc..) - Assists with any process administration and the collation of data for relevant reports. - Provides full administration support for payroll, recruitment and accounting of managed third party businesses - Keeps filing system organized and clean on the cloud based hard drive Recruitment - Follows up on interviews and processes all paperwork related to job offers for RBnH projects - Maintains the recruitment database, including applicant response and any data input. Show less



THE ARTISAN BY ENOTECA PINCHIORRI

• DIFC DUBAI

• ADMINISTRATION EXECUTIVE

  • Sep 2017 - Jun 2018

  - Mainly responsible for the general administration of the restaurant. - Reporting to the General Manager and providing him full administrative support and requirements. - Oversee and keeps track of all official documents relating to the business and the team in a highly confidential manner (i.e. trade license copy, alcohol license copy, employee documents, etc.) - Provides administration support for recruitment and payroll by maintaining comprehensive database. - Liaise regularly with DIFC Government, Dubai Labour, Travel Agencies and other private or governmental sections for on boarding, retention and releasing process of employees. - Responds to associate relations requirement of the organization to ease other party coordination. - Observe strong communication skills both written and oral to internal employees, partners, suppliers. - Filing and forward tracing variety of documents, appointments, policies and other pertinent files. - Practice efficient approach in decision making to achieve varying needs and priorities for the business. Show less



THE PIZZA COMPANY-AL KHAJA GROUP

• United Arab Emirates

• UAE BRAND COORDINATOR

  • Oct 2016 - Aug 2017

  LOGISTICS COORDINATION WORK EXPERIENCE *Coordinates with international suppliers for the shipment preliminary arrangements - ie providing LPO for the order required, acquiring proforma invoice, payment settlement for the order processing, specifying documentations required for the customs and municipality clearance. *Arranging fies needed for the item registration and proceed with the FITR (Food Item Registration) in the Dubai Municipality portal. Monitor for the registration status - approved of rejected. In case of rejection communicates with the Dubai Municipality for the reason of rejection. "Inquire for the cargo detail and work on the freight agent to have the actual clearance, and insurance for the marine cargo insurance coverage if necessary. *Ensure to receive details of the shipment ETD &ETA prior to the submission of FIRS (Food Import Registration) in the Dubai Municipality portal. *Apply and submit FIRS with proper details of the shipment before the arrival. *Receive and forward original documents in 2 sets - Commercial Invoice, Packing List, Health Certificate, Certificate of Origin, Halal Certificate (in case of meat items), Certificate of Insurance, Undertaking Letter, and Authorization Letter to the freight agent. *Once cargo is cleared from the Dubai Municipality, communicates with the warehouse for the offioading of the items in the designated warehouse. *After offioading, move forth with the DIP Inspection applied online for the OM releasing and FIRS checking. "Upon Municipality Inspection, there maybe items subject for further laboratory testing wherein samples will be taken. Status of each item is shown for conditional release. -rr cargo fully cleared with the Dubai Municipality, the FIRS Consignment will be remarked as dosed. Show less



AL KHAJA GROUP (GJC MASTER FRANCHISE - http://www.gloriajeanscoffees.com/ae)

• SHEIKH ZAYED ROAD, DUBAI, UNITED ARAB EMIRATES

• GLORIA JEAN'S COFFEE'S UAE BRAND COORDINATOR

  • Oct 2015 - Aug 2017

  - Overall brand coordinator for Gloria Jean's Coffees in UAE - currently having 69 outlets. - Performs mall and management coordination for various requirements, memorandum, inspection, issues/concerns relative to GJC Shop. - Handles various Area Managers and Multi Unit Supervisors, including active store staffs. - Directly reports to Managing Director being immediate supervisor, providing him/her administrative assistance and coordination supports. - Prepares varied Monthly Reports (i.e. Staff Allocation, International Sales Report Upload and Royalty Payment, Incentives Report, Attendance Sheet and Overtime, Petty Cash Reimbursement Allocation, etc) - Arrange for International Shipments incorporated with Freight Forward dealings, Municipality coordination, Online Municipality requirements - FIRS, Insurances, Inspections & Documentations, and International Management coordination. - Performs daily operational monitoring of all covered outlets, ranging from maintenance requests, immediate shop concerns, services, to sales of shops. - Internal communication with HR for the End of Contracts, Vacation Leaves, Resignations, Encashments, Staff Transfers, and New Hires. - Courses through with Accounts Section for report requirements like Sales, Targets, Food Cost, Wastage, Inventory, Credit Card Transactions, etc. - Coordinates with Leasing Section for the Lease Renewals/Non-Renewals, Outlet Opening/Closure, Trade License Renewals, Insurances, etc. - Communicates with Maintenance Team and External Service Providers for all the maintenance requirements on units. - Correspond to Marketing and Supplies section for operational requirements of units - stocks, transportations, machines, equipments, etc. - Coordinates with Training companies for the First Aid Training of staffs; - Directly coordinates with different suppliers for product endorsement, banks for tie ups/partnership, Government Institutions for constitutional concerns, etc. Show less



Al Khaja Group

• Hospitality
• 100 - 200 Employee

• LEASING COORDINATOR

  • Apr 2015 - Sep 2015

  - Designated for Mall and Management Coordination- Prepares Monthly End of Lease Contract Report - Monitors proper procedural transactions with regard to outlet opening and closure -basically includes cofirnmation notifications as to renewal/non-renewal, exit procedures procurement, hand over certificate issuance, etc.- Internally coordinates with accounts section for various vital reports such as Profit and Loss (P&L) in line with the management's discretion for lease renewal or termination.- Course through with trade license renewal as an integral part of leasing sction Show less

• FOOD & BEVERAGE COORDINATOR (VARIOUS F&B BRANDS)

  • Feb 2014 - Mar 2015

  - Administer maintenance requests of all F&B outlets and communicating them to the service providers to rectify related issues.- Arranging for monthly Pest Control Treatments, Grease Trap Cleaning and Kitchen Hood & Duct Cleaning services for outlets.- Coordinating with mall managements and outlet’s area managers or supervisors for police or work permits.- Communicating to outlet-in-charged for various matters of outlets.- Prepares necessary paper requirements and supports for opening & closure of F&B outlets.- Organize hygiene and pic-level trainings for all f&b staffs for sharjah, dubai and abu dhabi areas and corresponds to training companies to schedule the said.- Keeping custody of all training certificates and files for documentation purposes.- Taking responses to outlet requirements in case of municipality Inspection with regards to training needs. Show less



BANCO DE ORO UNIVERSAL BANK - BDO UNIBANK (http: //www.bdo.com)

• TRUST AND INVESTMENTS GROUP - BDO CORPORATE CENTER, MAKATI CITY, PHILIPPINES

• LOANS PROCESSOR LEVEL 3

  • Jul 2011 - Sep 2013

  - Distinctively processes varied types of loan releases (e.g. personal and salary), and payments of assigned EBT (Employee Benefit Trust) accounts. - Ensures that client’s letter of instruction is signature verified by the designated Trust Operations Officer and checks completeness of information/data considered necessary in the release computation. - Scrutinizes previous document/record and balance to arrive at an accurate net proceeds. - Prepares Accounting Entry Form and encodes transactions in Global Plus System (GPlus) and International Comprehensive Banking System (ICBS) prior to submission and approval. - Issues system generated/manually computed certification of full payment and outstanding balances upon employees termination or demand for whatever purpose it may serve. - Performs monthly reconciliation reports, schedules of outstanding loans for assigned accounts tallied with subsidiary ledgers, records and systems. - Prepares quarterly the Central Bank/BSP Credit and Equity Exposure to Individuals/Companies/Groups (CREDEX) 1 Million and above aggregate. - Deals with real estate loans of eligible borrowers from diverse companies. - Verifies compliance to documentary requirements accordingly preceding loan documentation and release. - Monitors payment and facilitate cancellation/full release of mortgage. Show less