Project Administrative Assistant

• Aug 2022 - Present

Administrative Assistant - HR/Receptionist

• May 2016 - Jul 2022

Administrative Assistant - Generation Operations

• Nov 2011 - Jan 2022

Provide multifaceted administrative and business support for the senior vice president (SVP) of generation operations of a nonprofit public power supplier to municipal utility systems in nine states. Maintain SVP’s calendar – plan and schedule meetings at headquarters and remote locations.Schedule travel arrangements including flights, accommodations and car rentals. Oversee cross-departmental meetings with staff and executive management team.Prepare written communications, research documents, expense reports and purchase orders. Track invoices for timely payment of contracted vendors.Enter and maintain confidential contract information in the Novatus contract system.Responsible for the accurate reporting of minutes at monthly board meetings and annual conference.Provide backup support for vice president of business operations.• Month-end procedures/billing/per diem• Annual PUCO report filings• Document preparation and credit/debit memosSOFTWARE & PLATFORMS MS Office 2010 (Word, Excel & PowerPoint)Microsoft ProjectVisioOracle and Maximo database systemsADP ReportSmith (payroll statistical reporting software)Lawson platform (proprietary printing software)PUCO web forms CALENDARING / SCHEDULING MS Outlook (advanced scheduling)SharePoint (CRM email list management)Lotus Notes Novatus (contract management software)Event management experience Show less

Human Resources Assistant

• Nov 2005 - Nov 2011

Process weekly and by-weekly payroll - union and non-union employees, employee benefits, FMLA and new hire orientation. Track vacation/sick time. Process month-end and year-end reports for the accounting department.