Experience

IOC Construction

• United States
• Construction
• 1 - 100 Employee

• Permit & Compliance Manager

  • May 2015 - Present



Dunleavy Construction

• Chicago

• Administrative Assistant

  • Aug 2013 - Mar 2015



5th Avenue Construction

• Naperville, Ill

• Purchasing

  • Jan 2014 - May 2014



Barton Malow

• United States
• Construction
• 700 & Above Employee

• Senior Administrative Assistant

  • Aug 2010 - Feb 2013

  •Key person to initiate Invitations to Bid, select trades by division from Request for Proposal. •Responsible for obtaining all bid documentation; plans, specifications, addendums and distributing to estimating personnel and bidding contractors though our ftp site and GradeBeam.com. •Assist Project Managers with pre-construction; start-up information, sub qualifications. •Assist accounting with pre-audits, monthly pay applications & disbursements. •Managed close-out documentation for submission to owner ensuring that it was correct and complete. •Responsible for all office operations; supplies, phones, invoices, mail, travel arrangements. •Processed all executed contracts, change orders, insurance, bonds and waivers into SAP. •Key liaison for all Project Managers, Project Engineers, Superintendents and Estimators. •Responsible for obtaining security clearance for personnel as required. Worked with Homeland Security Show less



Gilbane Building Company

• United States
• Construction
• 700 & Above Employee

• Senior Project Support

  • Apr 2008 - May 2010

  •Assist Project Manager, Superintendent and Project Engineer with day to day functions. •Responsible for set up of field trailer for effective daily work flow. •Produced Project Daily Reports and maintained detailed man-hours tracking. •Helped with Submittal tracking, logs and approvals. •Assisted with Requests for Information. Logging of RFI’s and disbursements to involved trade vendors. •Maintained effective communication and good working relationship with both vendors and co-workers. •Conducted safety reviews and reports, plus acquired & tracked all background checks for each vendor on site. •Assisted with change management and cost reporting including time & material entering and tracking. •Initiated monthly pencil billings, processed approved A702/703 pay requests to accounting. •Maintained rolling completion list and final punch lists with coordination with the vendors. •Coordinated the close-out process for a smooth turn-over to the Owner including digital O&M, As-Built etc. •Conducted all administrative duties expected by the company to achieve the highest quality control status. •Prequalify vendors on the web based application program iBidPro & helped them with the process. •Gather lists of contractors for bidding projects based on established scopes and bid packages. •Issued contracts based on negotiated terms and conditions, monitored receipt & distribution of executed contracts, certificates of insurance & bonds, checked for accuracy and compliance. •Issued vendor accounts and set up initial contracts in accounting management system (JD Edwards). Show less



Lord & Essex Homes

• Aurora

• Contracts Manager

  • Dec 1994 - Aug 2007

  •Prepared bid packages, including detailed bid sheets and job specifications. •Interview Subs for accuracy of the bid, scope of work, specification and warranty. •Negotiate pricing and terms prior to contract •Prepared and maintained detailed Excel spreadsheets on each Subcontractor. •Prepared and issued Purchase Orders and Extra Work Orders. •Review blueprints, City/Village ordinances and codes to insure proper compliance. •Published Sales Option pricing and brochures. •Managed and Trained employees in the Contracts Dept. and the Sales/Closing Dept. •Maintained reports of sales contracts, options, riders, change orders, lenders & contingencies. •Prepared and collect all documentation for closings and Hud approval. •Maintained profit statements and annual sales and closing reports. •Processed and checked all contracts, change orders and customer selections. •Responsible for Project Hud approval and county tax division & assessment. •Enter and update information in the system for accurate sales closing price. •Scheduled all customer walks from framing to closing. •Corresponded with Buyers, Lenders, Attorneys and Title Company. •Communicate with Sales on paper work and field problems. •Responsible for Title clearance, Association Documents and Trusts. Show less



Chicago Title

• United States
• Real Estate
• 700 & Above Employee

• Constructon Escrow Manager

  • May 1986 - Dec 1994

  •Prepared, implemented and invoiced Construction Escrows Agreements. •Reviewed Sworn Statements for each draw for accuracy and consistency. •Entered each statement into the computer for disbursement and waiver approval. •Reviewed each draw for title issues and responsible for lender endorsements. •Provided informative classes for new owner/generals. •Conducted real estate closings. •Processed Lenders package and title clearance. •Prepared, implemented and invoiced Construction Escrows Agreements. •Reviewed Sworn Statements for each draw for accuracy and consistency. •Entered each statement into the computer for disbursement and waiver approval. •Reviewed each draw for title issues and responsible for lender endorsements. •Provided informative classes for new owner/generals. •Conducted real estate closings. •Processed Lenders package and title clearance.