Accounts Receivable Manager

• Jun 2020 - Present

Project Accountant

• Nov 2017 - Jun 2020

1. Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing2. Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Accounting Supervisor.3. Mail final invoices file consultant and client invoice copies in the billing folder.4. Assess and pursue opportunities for maximization of client billing; communicate with the Accounting Supervisor, as to your observations and actions taken.5. Research any unbilled issues to optimize the billing possibilities for the billing period.6. Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedure7. Set up new projects8. Provide cash flow and forecast analysis, prepared and submitted online bank deposits, assisted with audit and financial preparation, analyzed and completed adjustment entries 9. Prepare expense reports for per diem to survey crews10. Generate and maintain Excel reports for special projects, maintain executed purchase order and communicated over/under reports.11. Review and approve supplier invoices related to a project12. Review and approve time sheets for work related to a project13. Review and approve overhead charges to be applied to a project14. Review account totals related to project assets and expenses15. Investigate project variances and submit variance reports to management16. Implement Deltek software. 17. Complete journal entries for the accounting department.18. Close out project accounts upon project completion

Project Accountant

• Dec 2015 - Dec 2017

• Provide support to the Senior Project Managers on large projects which includes the overseeing of dozens of contractors for millions of dollars in capital projects.• Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup Code and input vendor invoices and pay applications• Responsible for reconciliation of general contractor pay applications as well as reviewing support of payment requests by contractor for agreed upon contracted services• Process check requests• Acquire and maintain contractor Certificates of Insurance (COI).• Establishes and maintains effective relationships with client• Prepare and process weekly check run• Reconcile vendor statements, research, and correct discrepancies • Execute monthly closing of financial records and posting of month end information; ensures accuracy of financial statements.

Sr. Accounting & Payroll Specialist

• Oct 2014 - Aug 2015

• Produced client invoices per contract terms using Sage Timberline Software• Processed weekly multi-state payroll through ADP• Human Resources• Employee onboarding and offboarding• Generate 1099s and W-2s• Generated contractor lien waivers• Prepared G702 and G703 AIA Payment Applications• Analyzed AR• Project execution and closeout• Executive reporting • Produced client invoices per contract terms using Sage Timberline Software• Processed weekly multi-state payroll through ADP• Human Resources• Employee onboarding and offboarding• Generate 1099s and W-2s• Generated contractor lien waivers• Prepared G702 and G703 AIA Payment Applications• Analyzed AR• Project execution and closeout• Executive reporting

Project Administrator

• Jul 2007 - Aug 2014

• Furnished client invoices per contract terms using Deltek Advantage Software• Handled employee expense reports• Analyzed WIP and AR• Revenue generation• Organized general filing system• Updated project budgets with PMs • Furnished client invoices per contract terms using Deltek Advantage Software• Handled employee expense reports• Analyzed WIP and AR• Revenue generation• Organized general filing system• Updated project budgets with PMs

Assistant Director of Accounting and Administration

• Jun 2006 - Jul 2007

• Accounts Receivable: Reconciled reimbursable expenses, invoicing, prepared client statements, collections • Accounts Payable: Coded and input vendor invoices, prepared vendor checks, distributed billing information• Payroll Support: Timesheet data entry, maintained payroll records for vacation, sick and holiday pay• Prepared documentation for employee annual performance reviews• Reconciled employee expense reports• Managed professional registrations and authorities• Organized general filing system• Maintained marketing database• Supported the training & development program

Project Analyst

• Mar 2001 - Mar 2003

• Managed client invoices per contract terms• Reconciliation of project costs• Revenue generation processing• Maintained sub consultant ledger and contract files• Reconciled employee expense reports• Provided all project status reports to Project Managers and Principles • Managed client invoices per contract terms• Reconciliation of project costs• Revenue generation processing• Maintained sub consultant ledger and contract files• Reconciled employee expense reports• Provided all project status reports to Project Managers and Principles