Devin Cummings
Park Services Administrative Assistant at Crystal Lake Park District- Claim this Profile
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Bio
Credentials
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Certified Hatha Yoga Teacher
Akasha YogaMay, 2021- Oct, 2024 -
CPR/AED/First Aid
Able First Aid Inc -
Sales Training
Dale Carnegie Training
Experience
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Crystal Lake Park District
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United States
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Wellness and Fitness Services
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1 - 100 Employee
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Park Services Administrative Assistant
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Oct 2019 - Present
ESSENTIAL FUNCTIONS • Works independently completing assigned duties completely in a timely fashion. • Timely and courteous answering of telephones, dispatches messages promptly • Maintain effective cooperative working relationship within the department • Maintain an efficient filing system • Accurately type forms, reports, letters, contracts, etc. meeting required deadlines • Keeps record of man hours • Schedules appointments for Supervisors and Administrative Staff • Updates training manuals as scheduled • Completes voucher invoices in a timely manner • Processes all safety reports and inspection sheets • Types memos, letter and reports as assigned • Performs job safely and in compliance with District policies, procedures, work and safety rules, and the employee procedure manual. • Report any unsafe conditions to the Safety Coordinator for action • Attend staff meetings, as required MARGINAL FUNCTIONS • Assist with daily work scheduling • Assist with payroll functions • Attend meetings and participate in house committees and local community agencies, associations and organizations • Attends professional conferences and workshops to promote knowledge in related areas of responsibility and for continuing education • Attend seminars and training workshops • Maintains a clean and organized work environment • Respond to citizen’s complaints and suggestions • Performs other duties as assigned Show less
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Assistant Operational Accountant/Ice Rentals
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May 2016 - Oct 2019
• Prepare billing invoices and record in QuickBooks • Prepare accounts payable and record in QuickBooks • Reconcile and record transactions from online registrations • Prepare and analyze account reconciliations • Prepare and log all ice rental contracts • Assist in the daily operations in the rink office • Provide support in the development and marketing of programs and events • Assist customers with program registration • Complete any necessary paperwork accurately such as daily deposits, participation waivers, and accident/incident reports • Sign-in and payment collection for program participants • Assists with any special events • Learn programs and events at facility to be able to educate customers and answer questions • Be polite, courteous and professional while addressing customer needs both in person and via telephone • Adheres to the policies set forth in the employee handbook of Fire Wagon Holding, LLC • Promote and serve as goodwill ambassador of Fire Wagon Holding, LLC and affiliates to public and customers • Professional in appearance and positive attitude • Complete other job-related tasks as assigned by supervisor or manager • Regular audit preparation and documentation • Provide Microsoft Office training and support • Entry of all high schools, Yellowjackets, Off-Ice, and Studio Rink schedules into Max Galaxy • Organize, track and maintain historical documents for record retention • Organize, track and maintain employee personnel files • Maintain administrative documentation including forms, flyers and standard procedures • Yellowjacket tournament documentation and reimbursements • Financial support for Firewagon Hockey in addition to Firewagon Holding • Monthly financial package for both Firewagon Hockey and Firewagon Holding • Prepare, log and track all skating instructor contracts • Petty cash box bank replenishments Show less
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Rydin Decal
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United States
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Book and Periodical Publishing
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Bid Account Representative/Business Development Representative
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Oct 2014 - Apr 2016
Responsible for municipal bids for government offices within very strict deadlines. High pressured sales ensuring that monthly goals are reached. Understanding of municipal specifications and helping municipalities write specifications in order to go out to bid. Highest salesperson per dollar within the entire corporation. Prospect on new accounts within the database focusing on specific markets. Maintain all records ensuring extreme accuracy within accounts. Updating of daily sales reports as well as renewal reports. Sending out of sample packs and brochures to potential customers. Designing and pricing custom permits and assisting customers with anti-counterfeit ideas. Following up on all sales leads, quotes, and samples. Placing orders and following up on deliveries making sure that all customers were 100% satisfied with products. Certified Dale Carnegie Sales Advantage. Show less
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Administrator
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2011 - 2014
Perform all functions as needed to support the success of The Cottage and Wassup Local Magazine. Update and maintain the mobile and main internet sites, as well as Facebook, for both entities. This includes corresponding with advertisers, creating website new pages for new advertisers, entering of events and daily specials, uploading pictures, and placing all event information on the appropriate calendars. Choose, format and place all pictures for Wassup Local Magazine. Proof content and edit each edition of Wassup Local Magazine in conjunction with the owner. Serve as the main point of contact for all customers and maintain strong relationships to increase business. Update and maintain entertainment schedule for The Cottage. Run all follow up activities for contests that are held, including maintenance of prize inventory, correspondence with winners, distribution of prizes while keeping record of all such activity. Perform monthly liquor inventory including all sales, comps, and purchases and maintain vendor information. Responsible for all accounting related duties for both entities which includes: -Maintaining all banking information such as balances, deposits, cash, etc. -Processing payroll for and maintain hours, tips and gas mileage records for all employees -Processing all information related to 1099s -Maintaining all profit and loss data using excel -Performing all accounts payable and receivable duties as necessary -Corresponding with our external accountant on any items required Ensure that all administrative functions are maintained so that the office runs smoothly. This includes filing, office supplies, maintaining calendars for events and the owner, and personal assistant responsibilities to the owner as needed. Show less
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Community
