Experience

AquaMotion

• United States
• Wholesale Building Materials
• 1 - 100 Employee

• Office Administration Manager

  • Apr 2023 - Present

  Admin Assistant to the owner; bookkeeping; create sales orders from customers' purchase orders; create purchase orders for manufacturing; invoice customers; pay company bills, post customer payments; reconcile credit card s and bank statements; contact customers for past due payments; correspond with customers that need technical support by email and phone Admin Assistant to the owner; bookkeeping; create sales orders from customers' purchase orders; create purchase orders for manufacturing; invoice customers; pay company bills, post customer payments; reconcile credit card s and bank statements; contact customers for past due payments; correspond with customers that need technical support by email and phone



Salary.com

• Software Development
• 500 - 600 Employee

• Accounts Receivable Analyst

  • Apr 2022 - Jul 2023

  Software as a Service Software as a Service



Embrace Home Loans

• United States
• Financial Services
• 400 - 500 Employee

• Servicing Accounting Clerk

  • Apr 2021 - Jan 2022

  Managed Post-Funding Escrow Adjustments in Escrow Suspense Set up Other Suspense report in Excel to reconcile the escrow variances • Researched escrow balances – contacted sub-servicer, insurance and title companies and county tax authorities; saved payment histories and closing disclosures to be used in the billing process • Created invoices to bill investors and/or borrowers for post-funding adjustments; contacted investors and/or borrowers if necessary for payment; posted payments Took over Daily Tasks for Accounting Assistant: • Managed daily Loan Payoff and Purchase Advice reports for upper management • Moved daily incoming sub-servicers’ files to teradump folders • Processed FHA/HUD Claims Receivable for partial payments Back-up duties for coworkers: • Posted payments for USDA LNG fees • Trainings: Mortgage Bankers (MBA); Excel University – formulas, VLOOKUPS, pivot tables Show less



Guill Tool & Engineering

• United States
• Machinery Manufacturing
• 1 - 100 Employee

• Accounts Payable and Accounts Receivable Coordinator

  • Jul 2020 - Feb 2021

  Brought in to assist the accounting department with Accounts Payable; after four months, absorbed all of the accounting manager's duties when she departed - AR, Cash Application, Remote Deposits, Collections and Advanced Billing Managed all aspects of Accounts Payable: processed non-PO invoices coming through the AP Inbox and by mail; edited work of coworker who managed the PO invoices; trained coworker in correct AP procedures; statement resolution; resolved vendor issues; coordinated meeting with vendor and company management to resolve consignment issues; worked with Purchasing to to set up new vendors; processed weekly check run; posted ACH AP payments; file management; streamlined AP Inbox by contacting vendors to copy PO coworker; scanned documents and set up computer files for customer and vendor documents; created detailed spreadsheets to code the UPS invoices Accounts Receivable: managed the Accounting Inbox and responded to customer and salesmen requests; processed daily remote deposits; posted all cash including international wire and ACH payments Advanced Billing: created & emailed invoices from the customer's purchase order and our sales order; monitored the company dashboard for shipments on Bill & Hold; released orders to ship; contacted customers with outstanding invoices preventing shipping of their orders; collected payments on past due invoices; processed customer's credit card payments Show less



CONCENTRA MEDICAL Business Office

• Accounts Receivable Representative

  • Dec 2017 - Feb 2020

  Accounts Receivable for a large portfolio (1,100 customer accounts) outgoing collection calls, incoming customer calls and emails, CIE adjustments, account corrections & updates and email invoices Trained coworkers how to use the portals and to use Excel spreadsheets in a more productive manner Maintained strong internal and external relationships for thorough resolution of customer billing issues Analyzed and resolved multiple billing office issues; communicated these updates to the 27 clinic managers Researched a major lab account that we had been writing off charges that should have been paid to Concentra Worked monthly aging for all New England markets (customers of Concentra's 27 medical centers across New England) Assisted the Accounts Receivable supervisor in analyzing and resolving recurring issues Improved billing policies and procedures and have reduced our clinic's billing errors by researching accounts and communicating with the center operation directors (CODs), salesmen and account managers Perform adjustments for Charge in Errors and direct the proper rekey of the adjusted charges Monthly reconciliation of numerous medical lab Open Balance Report spreadsheets (AllOne, eScreen, First Advantage, Foley, HireRight) by pulling authorizations and medical records for each unpaid charge Show less



Neighborhood Health Plan of Rhode Island - contract

• Accounts Payable Coordinator (contract - temp)

  • Aug 2017 - Oct 2017

  • Hired to assist the Accounts Payable Coordinator and the Finance Admin • Created POs, entered PO and check request batches in Great Plains software • Saved emailed invoices; sent invoices through DocuSign for approval; prepared weekly deposit • Backup for two weekly check runs (200 – 300 each) and RAs (300 – 400) for Provider claims • Hired to assist the Accounts Payable Coordinator and the Finance Admin • Created POs, entered PO and check request batches in Great Plains software • Saved emailed invoices; sent invoices through DocuSign for approval; prepared weekly deposit • Backup for two weekly check runs (200 – 300 each) and RAs (300 – 400) for Provider claims



Care New England Revenue Cycle

• Accounts Receivable Payment Specialist (contract)

  • Aug 2016 - May 2017

  • Efficiently kept the manual payment process moving with timely processing • Coded and batched patient insurance settlement payments for posting • Improved efficiency of cash posting with the creation of a spreadsheet for payer coding • Posted approximately 560 payments/day: patient self-pay, commercial, worker’s compensation and auto liability insurance settlements and vendor and patient bad debt settlements in Patcom software • Assisted coworkers; communicated with other departments Show less



Chamilia, LLC, Member of the Swarovski Group

• United States
• Retail Luxury Goods and Jewelry
• 1 - 100 Employee

• Accounts Payable/Accounts Receivable Specialist - contract position - completed

  • Mar 2016 - Apr 2016

  Efficiently managed all AP processes: coded non-PO invoices and employee reimbursements; entered and posted PO and UK PO invoices with Entry/Match of invoices in Great Plains Developed weekly Cash Requirements, built check batch, ran checks; uploaded check payment to Positive Pay; paid UPS online, manual entry of wire and ACH payments Filing; daily mail and AP email maintenance; vendor relations; statement reconciliations; new vendor set up; W-9 collections Assisted AR with daily deposit to BOA with CashPro; applied cash in Great Plains accounting software Show less



Enstar US

• Insurance
• 1 - 100 Employee

• Accounts Payable and Accounts Receivable Analyst

  • Sep 2015 - Feb 2016

  Entry of 750 invoices/month for the numerous insurance companies under the Enstar (US), Inc. umbrella; trained check requestors in proper vendor and G/L coding, etc. Created Purchase Orders and preformed Invoice Matching in CODA Procurement Daily check deposits to multiple bank accounts using CashPro ; preparation of cash journals Outstanding effort and hours put into the end-of-year processes; filing maintenance Entry of 750 invoices/month for the numerous insurance companies under the Enstar (US), Inc. umbrella; trained check requestors in proper vendor and G/L coding, etc. Created Purchase Orders and preformed Invoice Matching in CODA Procurement Daily check deposits to multiple bank accounts using CashPro ; preparation of cash journals Outstanding effort and hours put into the end-of-year processes; filing maintenance



Danecraft Inc.

• United States
• Retail Luxury Goods and Jewelry
• 1 - 100 Employee

• Accounts Payable Clerk

  • Mar 2015 - Sep 2015

  Process invoices for payment: match invoices to purchase orders; code expenses to the appropriate General Ledger numbers; enter invoices in AS400 software; file Open to Pay and Paid invoices; select invoices for payment by period; create checks; mail checks. Tracking of invoice processes to update procedures for efficiency. Process invoices for payment: match invoices to purchase orders; code expenses to the appropriate General Ledger numbers; enter invoices in AS400 software; file Open to Pay and Paid invoices; select invoices for payment by period; create checks; mail checks. Tracking of invoice processes to update procedures for efficiency.



The Ocean House

• United States
• Hospitality
• 1 - 100 Employee

• Finance Assistant/Accounts Payable contract - temporary positition

  • Nov 2014 - Feb 2015

  Process invoices and check requests for two companies Enter invoices manually in Data Plus and by importing from the Buy Efficient inventory software Maintain Accounts Payable email account; improved vendor set up and vendor filing systems Create check runs; file paid invoices; positive vendor communication and issue reconciliation Process invoices and check requests for two companies Enter invoices manually in Data Plus and by importing from the Buy Efficient inventory software Maintain Accounts Payable email account; improved vendor set up and vendor filing systems Create check runs; file paid invoices; positive vendor communication and issue reconciliation



Brindamour Handywoman Specialities

• Handywoman/Seamstress

  • Oct 2013 - Dec 2014

  Seamstress creating patterns and producing clothing with precision and expertise. Inventory: assisted in organization of inventory for a small estate, created a spreadsheet to record items; produced detailed invoice for the lawyer. Volunteer mentor for unemployed specializing in connecting clients with resources; resume` and cover letter writing and editing. Seamstress creating patterns and producing clothing with precision and expertise. Inventory: assisted in organization of inventory for a small estate, created a spreadsheet to record items; produced detailed invoice for the lawyer. Volunteer mentor for unemployed specializing in connecting clients with resources; resume` and cover letter writing and editing.



Admirals Bank

• United States
• Banking
• 1 - 100 Employee

• Temporary Operations Clerk - Deposit Operations

  • Aug 2014 - Sep 2014

  Efficiently assisted in closing customer accounts: printed out customer balances, wrote out withdrawal slips, created 365 customer letters, produced 100 customer checks; closed out 300 debit cards Monitored daily reports in Fiserv’s Web Director and Navigator: COD and SAV interest checks, Regulation D Suspect Activity, CTRs, Zero Balance (close accounts), PIM Report, Charge offs, Fees Waivered, Holds, Stop Payment Reports, File Maintenance, Exceptions Report; CM2130, ATM Settlement – G/L transactions Show less



The Washington Trust Company

• United States
• Banking
• 300 - 400 Employee

• Financial Administrator

  • Jun 2014 - Jul 2014

  Contract position with Accountemps: Assist in Accounts Payable processing: opened all mail and interoffice correspondence for the Finance Department, printing out emailed invoices, coding invoices to the proper General Ledger account; scanned invoices and emailed scanned invoices to proper person for approval; filed invoice batches; matched checks to paid invoices; mailed checks; filed paid invoices. Clerical assistance for the CFO. Contract position with Accountemps: Assist in Accounts Payable processing: opened all mail and interoffice correspondence for the Finance Department, printing out emailed invoices, coding invoices to the proper General Ledger account; scanned invoices and emailed scanned invoices to proper person for approval; filed invoice batches; matched checks to paid invoices; mailed checks; filed paid invoices. Clerical assistance for the CFO.



Mereco Technologies Group, Inc.

• Front Desk Receptionist/Customer Support/Inventory

  • Sep 2013 - Oct 2013

  Contract position through Adecco NA: Created a positive atmosphere in the reception area. Greeted and assisted employees and visitors. Answered multi-line phone; forward each call to the proper person; took messages. Efficiently performed clerical work for Customer Support: reviewed customer contracts, created work orders for Production, and prepared Certificates of Compliance. Responsible for organization and data entry of daily inventory tags; trained to create batch sheets for Production. Reviewed commission reports for accuracy. Show less



Perspectives Corporation

• United States
• Individual and Family Services
• 100 - 200 Employee

• Accounts Payable and Payroll Clerk

  • Feb 2007 - Jan 2011

  Managed all Accounts Payable processes for Rhode Island's largest For-Profit service agency for the Developmentally Disabled; processed bi-weekly payroll entry for approximately 400 employees. Transformed the Accounts Payable procedures by communicating with all managers and with vendors to eliminate payment errors; improved the company's credit rating with on-time payments; eliminated all late fees and interest fees. Revolutionized the 1099 processing with 99% collection of W-9s; kept accurate vendor records. Efficiently and accurately processed 1,000 trade invoices/month; 350 employees' mileage checks/month; and 160 clients' personal needs checks/month. Paid all expenses for 30 group homes and all day programs; set up all vendor services for the opening of new group homes. Precise payroll entry for approximately 400 employees, including the Administrative payroll; communicated with managers to produce accurate and timely paychecks; updated employees' information in ADP. Selected to assist the business managers in converting payroll to an in-house system; reviewed and updated various records. Known for organized and efficient establishment and maintenance of filing systems. Assisted in the annual audit; researched and resolved all vendor statements. Developed the written job description and procedures for the Accounts Payable position; trained co-workers. Show less



United Way of Rhode Island

• United States
• Non-profit Organizations
• 1 - 100 Employee

• Accounts Payable Clerk

  • Apr 2006 - Nov 2006

  Processed Accounts Payable: coding, batching, check runs, and mailings for the organization's trade, philanthropy, and agency invoices. Trained intern in Accounts Payable procedures. Wrote up daily bank deposit; covered switchboard; revolutionized the A/P filing systems. Processed Accounts Payable: coding, batching, check runs, and mailings for the organization's trade, philanthropy, and agency invoices. Trained intern in Accounts Payable procedures. Wrote up daily bank deposit; covered switchboard; revolutionized the A/P filing systems.



ETCO Incorporated

• Accounts Payable Clerk and Administrative Assistant

  • Feb 2002 - Aug 2005

  Efficiently managed all Accounts Payable functions through check generation and mailing for four companies. Accurate and timely preparation of journal entries; reconciliation of A/P and other major accounts to the General Ledger; selected to take over the balancing of the intercompany account. Prepared and paid quarterly Sales & Use tax. Transformed the 1099 process with 97% collection of W-9s. Timely and accurate end-of-month and end-of-year duties. Backup for A/R responsibilities: ran invoices and orders; set overnight computer backup. Show less



Overhead Door Company of Providence, Inc.

• United States

• Bookkeeper/Assistant to Controller

  • Oct 2001 - Jan 2002

  Processed Accounts Payable by matching invoices, P.O.s, and receiving slips, coding, entering, check run, mailing, and filing paid invoices. Managed Accounts Receivable with cash application. High success rate in collecting payments from customers. End-of month reports Assisted Controller Processed Accounts Payable by matching invoices, P.O.s, and receiving slips, coding, entering, check run, mailing, and filing paid invoices. Managed Accounts Receivable with cash application. High success rate in collecting payments from customers. End-of month reports Assisted Controller



Natco Products Inc.

• United States
• Oil and Gas
• 1 - 100 Employee

• Accounts Receivable

  • Mar 2000 - May 2001

  Posted cash; reconciled short-pays by contacting Receiving and Customers through written and verbal communications; created credits and chargebacks for customers' payments. Earned the highest rate of receivable turn around; had the smallest amount of issues to resolve at end-of-year. Posted cash; reconciled short-pays by contacting Receiving and Customers through written and verbal communications; created credits and chargebacks for customers' payments. Earned the highest rate of receivable turn around; had the smallest amount of issues to resolve at end-of-year.