Experience

Hoffman Institute Foundation

• Non-profit Organizations
• 1 - 100 Employee

• Administration/Travel Coordinator

  • Mar 2014 - Present

  Coordination of flights, ground transportation and hotels for workshop teachers traveling to California for monthly processes offered by the Hoffman Institute Foundation. Coordination of flights, ground transportation and hotels for workshop teachers traveling to California for monthly processes offered by the Hoffman Institute Foundation.



Rodan + Fields

• United States
• Manufacturing
• 700 & Above Employee

• Independent Consultant

  • May 2011 - Present



JULIE ATWOOD EVENTS

• Associate Event Planner

  • Oct 2004 - Dec 2012

  • Created site/coordination contracts and managed the contract process to secure venue for each client’s event date; specifically detailing each event (pricing, inclusive items, draft timeline, and any special conditions) • Created, managed and tracked “Request for Proposal (RFP)” documents specific to client’s budget and timeline for food, beverage, music and transportation; resulting in negotiation and finalization of accurate vendor contracts • Reviewed and verified all vendor contracts to confirm compliance with venue requirements and client needs; resulting in accurate contract pricing, load-in/load-out times, start/end times and timeline information • Gathered quotes, prepared and updated client-specific budgets so clients had financial info needed to make design, food, beverage, floral, music and related decisions. • Created, updated and distributed detailed timelines (10-12 page average) for each event; resulting in all vendors performing as contracted to meet the client’s event vision • Managed communication with clients from event inception to settlement; resulting in the planning process proceeding in the necessary timeframe for each event (18-26 events per season) • Managed the “Day-Of” event schedule so that vendors, wedding party, family, and guests were all welcomed and directed to their appropriate areas; resulting in events that adhered to the approved final timeline • Reconciled all final invoices from vendors against their contracts to determine additional costs (or credits due); resulting in the creation of a final event reconciliation and invoice (or credit) for client to close out their event • Created event collateral (menus, programs, signs) in Adobe InDesign reflecting the design aesthetic of each event • Developed procedural guidelines and best practices to streamline office functions and client communication Show less



MORLER INTERNATIONAL, INC

• Office Manager

  • Feb 2003 - May 2004

  Manage office, prepare workshop materials, make travel arrangements for owner, heavy word processing of owner's teaching materials and book, accounts payable/receivable, bank reconciliation, interface with accountant Manage office, prepare workshop materials, make travel arrangements for owner, heavy word processing of owner's teaching materials and book, accounts payable/receivable, bank reconciliation, interface with accountant



PREMIER BUSINESS SERVICES

• Bookkeeper

  • Mar 2002 - Jan 2003

  Accounts payable, accounts receivable, general ledger and bank reconciliation for 15 local businesses Accounts payable, accounts receivable, general ledger and bank reconciliation for 15 local businesses



Ross Recreation Equipment Company, Inc.

• United States
• Recreational Facilities
• 1 - 100 Employee

• Various (see description below)

  • Jan 1990 - Jan 2002

  2/01 - 1/02 Special Projects - Developed company procedure manual to facilitate training of employees; Hired and trained Project Coordinator and Order Processing Coordinator 1/00 - 2/01 Administrative Manager - Managed the daily office operation to include organization of the office and maintenance of office equipment; provided routine computer support for servers and individual computers; Advertised, interviewed, hired and trained personnel for office staff positions; Supervised collection of accounts over 60 days (pursued legal action when necessary) 5/95 - 12/99 Accounts Receivable Coordinator - Prepared daily deposit; processed payables; invoiced customers; processed pre-liens and releases; established credit terms for new customers; maintained the aging with collection calls 4/92 - 4/95 Estimator/Operations Coordinator - Managed estimating function by analyzing bid specificiations, calculating equipment prices, preparing quotation summaries, and by following up on bids to obtain results; Managed and administered the contract review process to evaluate compliance with insurance, bonding, and indemnity requirements; Prioritized, scheduled, and coordinated installations with three subcontractors to assure timely completion of projects to each customer's satisfaction 1/90 - 3/92 Customer Service Representative - Increased company profits by improving order processing procedures, scheduling dedicated equipment truckloads, and formulating the company freight pricing policy Show less