Fiscal Support Specialist

• Jan 2023 - Present

Personnel & Fiscal Specialist, Archive Librarian

• May 2018 - Jan 2023

Compiles information from various sources, types on a variety of forms, purchase orders and quotations; Types letters, reports, bulletins, charts, questionnaires, licenses, permits, requisitions, contracts and other materials from rough drafts or clean copy;Acting as archive librarian; Maintains filing systems, both paper and virtual; Prepares a variety of mailings IE. packages, overnight, letters, envelopes etc.; Maintains Calendars both individual, conference rooms and vacation; Receives incoming mail and distributes or processes accordingly. Performs computer data entry (IE. field data, lab data, BPDES requirements, Transfer/merge files, etc) and generates applicable reports. Receives complaints and inquiries and forwards to appropriate persons; Assists in checking and reviewing a variety of data for completeness and conformance with established regulations and procedures; Establishing and implementing procedures; Answering telephones, meeting the public and providing routine information; Operates standard office, word processing and data entry machines; Performs related tasks as required. General knowledge of standard office practices, procedures, equipment and clerical techniques; general knowledge of business English, spelling and arithmetic; ability to type accurately and at a reasonable rate of speed; ability to make simple calculations; ability to create, maintain and compile a variety of spreadsheets. Show less

Administrative Assistant

• Apr 2017 - May 2018

Assisting with all aspects of administrative management, directory maintenance, logistics, equipment and storage Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices Coordinating between departments and operating units in resolving day-to-day administrative and operational problems Scheduling and coordinating meetings, interviews, events and other similar activities Sending out and receiving mail and packages Preparing business correspondence, agendas, and presentations, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook) Sending faxes and emails Managing documents and files Performing multifaceted general office support Sending and receiving documents for the company Answering the phone Assisting in various daily operations Operating a range of office machines such as photocopiers and computers Managing mailing or distribution lists as needed Greeting guests and visitors Show less

Payroll Clerk

• Mar 2016 - Apr 2017

Clerk

• Apr 2013 - Mar 2016

Transport train and engine crews and perform light clerical duties and other duties as assigned. Transport train and engine crews and perform light clerical duties and other duties as assigned.

Administrative Assistant to the VP of Purchasing AND Freight Coordinator

• Mar 2011 - Apr 2013

Freight Coodination of external and internal items, Maintained ship dates, coordinated and liaised with shipping companies to negociate price and terms, special projects, administrative support to all buyers Freight Coodination of external and internal items, Maintained ship dates, coordinated and liaised with shipping companies to negociate price and terms, special projects, administrative support to all buyers

Office Assistant

• Aug 2009 - Apr 2013

Front office worker and assistant. Front office worker and assistant.

Administrative Assistant

• Aug 2009 - Mar 2010

Office management, supply maintenance, banking, special projects, administrative support to the CEO, CFO and COO. Office management, supply maintenance, banking, special projects, administrative support to the CEO, CFO and COO.

Executive Assistant to the CEO

• 2007 - 2008

Doc Control Auditor

• 2007 - 2007

Executive Assistant to the Director of Marketing

• Mar 2003 - Sep 2005

Executive Assistant

• 1998 - 2005

CSR

• 1994 - 1996