Admin Support II

• Jul 2023 - Present

Volunteer Staff

• May 2023 - Aug 2023

- Prepped Meals on Wheels - Cold kitchen prep and served - Prepped Meals on Wheels - Cold kitchen prep and served

Small Business Consultant

• Oct 2021 - Mar 2023

Design By Mary (Florist), Norco, LA. 2022-2023. Managed delivery administration and team of four during Valentines’ rush season. Performed QA on all delivery orders (2023). -Developed administration and forms for growing florist shop to document and streamline processes, provided .pdfs for future rush seasons. -Researched and documented St. Charles Parish schools delivery policies and procedures. -Provided professional customer service (2022-23). -Created silk and fresh floral arrangements, handled deliveries, answered phones, created invoices, arranged showroom and outdoor marketing, and clean up (2022). Hyland’s Homework (Construction Contractor), Florida (2021). Provided complex invoice services to satisfy home owners documentation for IRS for extensive, detailed repairs. Show less

Administrative Secretary

• Jun 2021 - Oct 2021

- Legal firm: Thoroughly researched firms’ contacts database updating entries ensuring accurate, current information during Legal Secretary Family Leave, increased contact entries from 200+ to over 1200 in 3 months - Property Management firm: Executive Secretary coverage for staff member on extended vacation. High-level customer care and legally-binding documentation administration -All companies have asked for return assignments - Legal firm: Thoroughly researched firms’ contacts database updating entries ensuring accurate, current information during Legal Secretary Family Leave, increased contact entries from 200+ to over 1200 in 3 months - Property Management firm: Executive Secretary coverage for staff member on extended vacation. High-level customer care and legally-binding documentation administration -All companies have asked for return assignments

Office and Social Marketing Manager

• Oct 2020 - Feb 2021

- Prepared documents for clients, processed expense reports, handled all front-end office procedures, receptionist, purchasing, mail, etc. - Professionally greeted and communicated with staff and clients via phone and e-mail - Planned and executed staff events, catering, training and holiday party - Created photos, content and updated posts on website and social media - Handled onboarding new employees, orientation, office set-up - Prepared documents for clients, processed expense reports, handled all front-end office procedures, receptionist, purchasing, mail, etc. - Professionally greeted and communicated with staff and clients via phone and e-mail - Planned and executed staff events, catering, training and holiday party - Created photos, content and updated posts on website and social media - Handled onboarding new employees, orientation, office set-up

Parental Caregiver

• Jun 2017 - Aug 2020

- Provided loving care for elderly parents with dementia, meals, travel, etc. - Communicated with doctors, nurses and other health care providers, ensuring best of care - Provided loving care for elderly parents with dementia, meals, travel, etc. - Communicated with doctors, nurses and other health care providers, ensuring best of care

Project Coordinator • Contract

• Sep 2017 - May 2019

- Successful Team Lead of SAP invoice CCMS Data Entry team, reducing backlog of chronically rejected invoices from over 1.5M to less than 100K in six months through staff education, scrubbing back up, applying GAAP principals according to Government accounting standards - Created Excel reports using pivot tables for La Jolla Office Management - Created complete technical documentation of all CCMS Invoice Entry team tasks - Built Sharepoint instructional resource for invoicing, proper expense documentation, with contract updates for management and team Show less

Administrative Assistant • Contract

• Oct 2016 - Mar 2017

- Tracked and maintained OSHA-regulated documentation for all Safety training and Environmental landfill totals, and provided monthly reports to Environmental Leader - Regularly provided verbal reports to the Regional EHS Director on Safety training progress for plant - Maintained Access database, created records, performed data entry and clean up - Purchased and stocked all supplies for EHS department, maintaining PPE specs - Reconciled credit card statement in timely matter - Professionally greeted manufacturing plant visitors and vendors, coordinated repairs for equipment - Created graphic designer quality graphics for Medical and Wellness departments Show less

Administrative Assistant • Contract

• Nov 2014 - Feb 2016

- Professionally answered incoming calls, greeted international customers, OSHA, Kosher and Halal Inspectors, and other Executives - Led the maintenance effort in reconciling and refining complex records of chemicals collection - Streamlined food manufacturing plants’ current Good Manufacturing Practices (GMPs) SOP library by creating new history section capturing all historical copies within single document, saving three-quarters of file cabinet space - Created 70+ graphic design quality charts, tables, graphics and documents adhering to strict national food manufacturing and company branding standards - Streamlined plants’ historical paper binder document system creating electronic library archive - Developed multiple Excel spreadsheets and graphic displays for maintenance department metrics - Accurately created Access database entries, incident reports, work orders - Coordinated all office equipment repairs and maintenance - Procured supplies, reconciled plant credit card statements in a timely fashion - Interviewed 5+ candidates for production staff as part of a panel Show less

Sr. Administrative Assistant • Contract

• Feb 2014 - May 2014

- Accurately performed executive and administrative assistance to VP of Technology Development, Manager of Technology Development, teams of scientists and laser technicians - Proactively streamlined Copy/Print Room to better serve scientists and laser technicians, results were well received - Created Visio diagram for corporate executive presentation - Accurately performed executive and administrative assistance to VP of Technology Development, Manager of Technology Development, teams of scientists and laser technicians - Proactively streamlined Copy/Print Room to better serve scientists and laser technicians, results were well received - Created Visio diagram for corporate executive presentation

Administrative Assistant II

• Sep 2010 - Jul 2012

- Provided Executive Assistance for three Vice Presidents: Finance and Administration, and Business Development, Sales & Marketing (BDSM), and Engineering - Maintained BDSM department calendar - Created 75+ Excel and Word intranet documents for ISO 9001 certification - Performed backup assistance for the CEO/CTO and President/COO - Created weekly and monthly reports in MS Word and Excel for BDSM - Coordinated annual off-site international distributor training and special events for Sales team - Designed all company graphic projects: marketing materials, trade show posters, brochures, product labels, spec sheets, web site graphics, graphic illustrations, and ad in Laser Focus World Magazine Issue Feb 2012 - Edited Photos for print and electronic presentation in technical manuals and presentations - Ensured branding consistency on all laser labels and customer documentation for Engineering Dept. - Led website's SEO project team, taking Google Search from page eight to 1st and 11th positions on page one in six weeks Show less

Executive Assistant

• Jun 2003 - Aug 2010

- Provided executive assistance to Enterprise IT Vice Presidents: Engineering, Program Management, & Communications - Handled logistics for event and meeting planning, A/V, catering, on and offsite - Maintained large format printer for Executive staff - Created 200+ charts/drawings and presentation slide decks to world-class standards, digital and print - Handled HR duties on boarding Naval Hydrodynamics division and processed annual reviews - Assisted HR, scheduled interviews with IT executives in-person and online - Handled confidential document control, secure floor access requests - Onboarded new employees, coordinated work areas including IT, supplies, tour, and assistance - Attended monthly Business Unit HR meetings, reporting to Division Manager and other EAs new HR policies and procedures Show less

Graphic Design Consultant (3 years), Technical Secretary (4 years)

• Feb 1996 - Jun 2003

- Created 350+ scientific Illustrations and presentations - Created 50+ technical reports for Quarterly and Annual Reviews - Edited 100+ PhotoShop graphics - Created press-ready pieces: post cards, invitations, company ID cards, and more - Successfully troubleshooted Macintosh graphics for use in PC formats - Collaborated with Editor and prepared press-ready article for Sea Technology Magazine - Created 350+ scientific Illustrations and presentations - Created 50+ technical reports for Quarterly and Annual Reviews - Edited 100+ PhotoShop graphics - Created press-ready pieces: post cards, invitations, company ID cards, and more - Successfully troubleshooted Macintosh graphics for use in PC formats - Collaborated with Editor and prepared press-ready article for Sea Technology Magazine