Experience

PBF Energy

• United States
• Oil and Gas
• 700 & Above Employee

• Contract Administrative/Specialist

  • Jan 2018 - Present

  Provide Contract Management and Administration Services to the Refinery, Logistics, I.T., Turnaround, and Capital Projects to create and sell refined petroleum products to the transportation and aviation industry in the western United States. • Source, develop RFQs and RFPs, coordinate and lead pre-bid and bid meetings, solicit bids, collect and evaluate proposals, negotiate and determine award recommendations to the business units. • Negotiate key commercial terms and conditions, quotes, proposals, change orders and rates with contractors, and develop contracts from request to execution and implementation. • Participate in the planning process to anticipate upcoming business needs and develop appropriate contracting strategies as required given the project or service requirements (e.g. lump sum, T&M, etc) • Track and maintain new and existing contracts to ensure timely inception, extension, renewal or termination. • Provide contractual compliance and dispute resolution between the business units and contractors. • Monitor and evaluate supplier performance for pre-qualification. • Develop new sources of supply and maintain the Approved Contractor List. • Create and maintain contracts in SAP. • Create, prepare and facilitate execution of internal forms related to the contract process, provide guidance and training on contract policies to refinery personnel. Show less



CRRC MA

• United States
• Railroad Equipment Manufacturing
• 100 - 200 Employee

• Procurement Manager, Contract Administration

  • Apr 2017 - Jan 2018

  Manage the LAMCTA New Heavy Rail Contract, which includes the Westside Purple Line Extension (34 HRV’s), the Replacement of 30 Base Buy A650 HRVs (30 HRV’s), and Options 1-5 (218 HRV’s); evaluate, qualify, and select suppliers; develop, negotiate and administer the Supplier Agreements; audit change management procedures and procurement methods, procedures and key performance indicators; oversee formal bid development, evaluation and awards; assist in resolutions of contract disputes, invoice discrepancies, and project change orders through contract closeouts; and oversee contract closeout. • Create Letter of Intents & Limited Notice to Proceed Agreements and Subcontract Agreements. • Maintain Buy America content, allocation and communication; ensuring FAST Act compliance and all submittals are VIA project group. • Source, develop IFBs/RFQs/RFPs, solicit bids, collect and analyze proposals, negotiate and recommend to the Director, Procurement & Logistics for subsequent awards. • Issue PO’s utilizing SAP for contract execution, compliance and supply of CRRC MA’s direct/indirect materials, and service supply requirements. • Manage 3rd party DBE vendor and submit updates to the LA METRO or any other “Authority” CRRC MA has a contract with, regarding any significant changes to the CRRC MA DBE Program. • Work with 3rd party DBE vendor to perform goal-setting analysis, establish methodology, and calculate overall triennial DBE goals based on estimated number and value of contracts, subject to the LACMTA DBE Program. • Evaluate DBE goal commitments and Good Faith Efforts (GFE) on new contracts subject to the DBE Program. • Conduct and coordinate outreach efforts to DBEs and small businesses to provide information regarding contracting opportunities with the Agency. • Participate in pre-bid and pre-proposal conferences to inform potential prime and sub bidders and proposers of DBE Program requirements. Show less



CenterCal Properties

• United States
• Real Estate
• 100 - 200 Employee

• Contracts Manager

  • Feb 2016 - Apr 2017

  Managed Contracts for a retail development company (Joint Venture with California State Teachers Retirement System (CALSTRS), which specializes in shopping center development, acquisition and leasing of the following high quality retail properties throughout the western United States: The Waterfront (Redondo Beach Pier), 2nd & PCH, Black Hawk Plaza, Bridgeport Village, Cascade Station, Nyberg Rivers, Nyberg Woods, Plaza 183, Station Park, The Collection at Riverpark, The Trails at Silverdale, The Village at Meridian, Treasure Valley Marketplace, Valley Mall, Canyon Corners, Riverton and Totem Lake. • Reviewed bid packages, prepared RFP’s, Master Agreements, Short Form Design Agreements, Professional Service Agreements, Pre-Construction Service Contracts, CMGC Contracts, GMP Contracts, AIA Agreements & Amendments, Design Build Institute of America (DBIA) Agreements, Work Orders, Purchase Orders, Change Orders, General Conditions, QA/QC on all contract and accounting documents, and perform contract administration for acquisitions and leasing in accordance with company policy, legal requirements and tenant specifications. • Reviewed, interpreted, recommended and negotiated contractual terms and conditions, implement standard industry practices and procedures, and develop proactive plans to ensure that contracts & subcontracts are processed and achieved in a timely manner. • Represented the organization as a contact assigned to various contracts/subcontracts, liaison between project management, CEO, CFO, General Counsel, contractors, consultants, deign architects, vendors, public relations and personnel, responds to a variety of complex inquiries, and provides innovative solutions. • Analyzed and evaluated potential problems with contractor/subcontractor contracts and commitments, perform reconciliations and approve payment applications/invoices. • Provided guidance to professionals and/or technical staff on contract and subcontract matters. Show less



Los Angeles World Airports

• United States
• Airlines and Aviation
• 700 & Above Employee

• Contract Administrator II (Design and Construction)

  • Aug 2013 - Apr 2016

  Provided change management, construction and design contract management services to the Airports Development Group (ADG) for the following Los Angeles World Airports(LAWA) projects: Bradley West Core & Gates, TBIT Renovation, Terminals, Central Utilities Plant (CUP), Parking Garage and Elevator Escalators, Second Level Road Way, and Utilities/Soundproofing. • Analyzed contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedures. • Negotiated price, terms and conditions for contracts, amendments, change orders, task orders and potential claims to mitigate risk. • Prepared contract amendments, construction and design task orders, revisions, overtime authorizations, staff approvals, subconsultant approvals, and Federal Acquisition Regulation (FAR) approval. • Managed contract change process and worked with Program Management, Engineering, and Quality to eliminate/ reduce performance risks, and provided resolution of disputes and problems with assigned contracts. • Assisted in the RFB/RFP process and coordination of Pre-Bid/Proposal meetings. • Prepared responses to written Requests for Clarification from potential bidder/proposers. • Prepared draft award recommendations, amendments, consent to assign, and Board Reports for management and BOAC. • Tracked and reported on all construction and design contracts under ADG. • Reviewed and approved contractor invoices for contractual compliance. • Conducted project closeouts upon contract completion such as final audit and payment. • Conducted formal and on-the-job training and mentoring in procurement, change management and contract administration for supporting staff. Show less



PHL Inc. dba VNSM

• Construction
• 1 - 100 Employee

• Senior Project Accountant

  • Nov 2012 - Aug 2013

  Provided project accounting services to a Sheet Metal Architectural company, for numerous public works projects throughout California, which included working with several Project Managers, General Contractors and Subcontractors. • Prepared AIA billings for over 60 projects (monthly), pencil draft review and SOV approval, Equality Funding, construction releases & liens, subcontractor affidavits, and third party obligation verification. • Work in Progress and Job Cost to date analysis and reporting, post cash receipts, bank reconciliations and accounts receivables. • Contract and change order review/negotiation for submission to the general contractor, purchase order approval, union labor compliance, certified payroll, and contractor’s insurance (OCIP, CCIP). • Document controls, prepared submittals, RFI’s, Health/Safety/Environment documentation, project correspondences, and compilation of project closeout documentation, which included operation and maintenance manuals and warranties. • Analyzed cost elements in contractor proposals, bids, amendments or change orders. Show less



Build-LACCD Pierce College

• (via Greenridge) Woodland Hills, CA

• Senior Project Controls Engineer

  • Mar 2009 - Mar 2012

  Provided project controls services for the renovation and new construction at Los Angeles Pierce College, which included working with CPM Director, Deputy Directors, Project Managers and Pierce staff. • Reviewed and processed all AIA Payment Requests for Construction Contracts, Design-Build Contracts, Professional Service Agreements and Purchase Orders. • Coordinated and summarized technical specifications for Request for Proposals (RFPs) and Request for Bids (RFBs) • Prepared pricing/negotiation strategies for amendments, change orders, and task orders. • Reviewed and approved schedule of values, change orders and field change directives for both contractors and subcontractors. • Coordinated and prepared financial statements and reports for the CPM and the Board of Directors. • Provided fixed asset management accounting, reviewed and reconciled fixed asset sub-ledger and CIP general ledger accounts, and prepared journal entries to close CIP accounts. • Maintained the general ledger for over 60 projects by monitoring each account, balancing job costs, updating monthly retention and change orders (if applicable), performing journal entries, adjusting estimated cost at completion, budget reconciliation, compiling and reviewing financial statements. • Conducted yearly audits and accruals accumulation of outstanding invoices for each fiscal year end. • Provided financial information by answering accounting procedure questions, researching and interpreting accounting policy and regulations, and determining current charging of labor and materials. • Performed budgeting, forecasting, financial analysis, trend analysis, and reconciliations for multiple for EPCM projects, which included Design-Build Construction, Design-Bid-Build Construction and Facilities Management. Show less



Los Angeles Unified School District

• United States
• Education Administration Programs
• 700 & Above Employee

• Senior Project Controls Analyst (Consultant)

  • Apr 2005 - Nov 2008

  Provided cost controls/analyst services for LAUSD Existing Facilities & ISIS Web-Based Project. Reported directly to the CFO, and worked with the Senior Vice Presidents, Program Managers and Sr. Facilities Directors for both Regions 1 and 3. • Analyzed & reconciled project funding, G/L accounts, forecast cost, budget modifications, cash flow. • Generated monthly close of financial statements, prepared quarterly financial plan for both Revenue and Expenses. • Processed both vendors Accounts Receivables, Accounts Payables, and employee payroll. • Processed owner and subcontractor billings, reviewed SOV, prepared and approved Change Orders, Change Order Proposals, Construction Directives and RFC’s. • Prepared management financial reports on purchases, sales and inventory. • Fixed assets audits, which included reconciliation and preparation of a roll forward schedule, and provided supporting documentation for the asset auditors. • Researched and reconciled cost for over 2,200 construction projects that failed to meet bond requirements, and recover millions of dollars of unallocated and unidentified LAUSD construction bond money. • Developed and instituted construction closeout procedures for all projects/contracts (including EPC contracts), supervise and approve work produced by the closeout team. • Perform monthly cost accruals, track and negotiate FF&E procurements, and requisitions. • Earned Value Analysis, Cost Forecasting and Cost Analysis for EPC projects • Negotiated procurement contracts for projects under EPC contracts. Show less



Abbott Construction

• United States
• Construction
• 100 - 200 Employee

• Project Accountant

  • Mar 2004 - Mar 2005

  Worked with the Project Management Team on the Glendale Adventist Medical Center and Acute Care Tower Projects. • Reviewed and processed all accounts payable invoices, verified G/L coding, tracked and reported capital expenditures. • Monitored and analyzed project office expenses and controlled inventory for office equipment and supplies. • Updated cost and project schedules, reviewed and approved schedule of values, Change Orders and Purchase Orders. • Reviewed and prepared subcontractor agreements, managed subcontractor control dockets, RFI’s and proposals. • Prepared & processed Owner and Subcontractor payment requests and vendor accounts payable. Show less



Syska Hennessy Group

• United States
• Design Services
• 500 - 600 Employee

• Project Supervisor

  • Sep 2003 - Mar 2004

  Worked with Vice Presidents of both the Special Projects and Sustainable Design Divisions on projects such as; Commercial, Government, Hospitality & Residential, Institutional, Interiors, Leisure & Spas, Health Clubs, Renovations, Retail, and Senior Housing. • Managed support personnel, assigned and reviewed work and monitored daily progress on projects. • Consulted with senior management on developing and implementing strategic changes for prospective clients. • Prepared and approved contracts, proposals, MEP Due Diligence Reports, and Specifications. Show less



City of Los Angeles

• United States
• Government Administration
• 700 & Above Employee

• Project Management Consultant

  • Jan 2003 - Aug 2003

  Provided consulting services to the City of Los Angeles BOE Department, Proposition K “L.A. For Kids”, which included working with the Program Manager, managing the project office, contract review and preparation and technical reports. • Managing all phases of complex architectural and themed projects. • Managed, accumulated and consolidated all financial data to determine the company’s overall financial position. • Assisted in scheduling, design development, managing budget, risk management, cost estimates, and negotiations. • Reviewed contracts, prepared grant agreements, interpreted and enforced contract provisions and language to ensure that work task proposals are issued in compliance with contracts. • Participate in the final negotiation of contract and amendments. • Prepared weekly financial status reports and construction reports for the BOE Department and City Council. Show less



Parsons Brinckerhoff Construction Service, Inc.

• Orange, CA

• Project Office Manager

  • Nov 2001 - Jan 2003

  Worked with the CEO, Corporate Regional Operations Manager and Business Development Manager to develop technical reports, proposals, and policies & procedures manuals. • Supervised the project office. • Implemented modifications to the Los Angeles Unified School District’s Construction Management Policies & Procedures Manual. • Developed the Project Office Administrative Guidelines, Project Start-up Guidelines, Project Management Plans and Training Programs. • Prepared budget, forecasts and financial statement for the fiscal year Business & Operations Plan. Show less



Bovis

• Mexico
• Construction
• 100 - 200 Employee

• Project Accountant

  • Feb 1998 - Nov 2001

  Worked directly with the Chief Regional Controller to provide financial analysis for multi-million dollar construction projects. Processed A/P, A/R, payroll, investigated and resolved billing and budget issues for assigned projects. • Prepared the quarterly financial plan, month-end financial statements, job costing, G/L reconciliation, prepared and adjusted entries and trial balances, balance sheet reconciliation, account and bank reconciliations, numerous analysis including P & L variances, inter-company aging accounts. • Managed capital purchases, established direct vendor relationships, generated and maintained equipment tracking records. • Performed budget/commitment inputs and analysis, validated and processed subcontractor payment applications and owner billings, prepared Change & Purchase Orders, as well as processed account receivable and payable accounts. • Conducted project audits, project closeouts, journal entries, vendor allocations, and overhead departmental personnel utilization analysis. • Assisted with bid packages, distribute and track from initial stages of bid solicitation to contract signing. Show less