Experience

Magnit

• United States
• Human Resources Services
• 700 & Above Employee

• Financial Operations Analyst

  • Mar 2023 - Present



ManpowerGroup

• United States
• Staffing and Recruiting
• 700 & Above Employee

• AR Specialist

  • Jan 2022 - Mar 2023

  • Reconciliation of internal systems versus 3rd party invoice tools to ensure the accurate billing is captured. • Working on a ledger of approx. £50-£60 million a month. • Reconcile the Sales ledger to ensure correct open items and make necessary actions. • Updating bank statement tracker ensure the department was aware of cash received daily. • Reconcile inter-company billing between internal & external finance systems to process the allocation of intercompany cash. • Work with the billers to allocate cash received from customers • Highlight discrepancies in reconciled data to external/internal stakeholders and ensure resolution. • Raise accurate invoicing/credits where required to correct reconciling differences. • Maintaining excel reconciliation trackers containing data of tens of thousands of lines of data. • Cover billing activities as and when required. • Assist in audits in obtaining requested information and answering relevant questions • Ensuring billing processes are documented and up to date. Systems: PeopleSoft / AS400 / Excel / SAP Fieldglass



Xerox

• Team Leader - Billing & Credit Control

  • Feb 2014 - Dec 2021

  • Reviewing the monthly invoice run to ensure it is produced in a timely manner without effecting the quality of the bills (Bill approx. £55 million per quarter circa 3,500 transactions) • SME for billing platform • Query point for internal stakeholders and client base • Assist to identify areas for improvement to drive through efficiencies • Produce complex account reconciliations to maximise payment opportunities and mitigate late payments• Upload invoices on 3rd party platforms as required, both via manual uploads and bulk upload options• Reconcile AR ledgers versus 3rd party platforms ie Ariba, Tungsten, Tradeshift, Coupa etc• Manage cash on account to ensure all receipts are allocated correctly• Calculate and raise credit notes as per approvals matrix • Assisting Manager with external & internal auditors ensure all documentation and process are in order and in line with SOX and Internal Control governance guidelines and protocols.Systems: SAP / Ariba / Tungsten / Excel / Word / Access

• Billing Support Analyst

  • Mar 2007 - Feb 2014

  • Check and authorise contract modification / terminations in the diamond process• Load signed modifications / terminations on to accounts in Mercury • Ensure all costs within contracts are charged and applied accurately • Double check all customer reconciliations and raise manual invoices accordingly • Raise ad hoc manual invoices / credits as and when required • Make sure all invoices are confirmed and processed by work day +5• All site queries are resolved to ensure reason for payment to be withheld is minimised• Liaise with other departments to resolve internal / external issues• Answer helpdesk phone and resolve issues that are raised• Any FSMA discrepancies are answered on workday -2 • Sign off contract mod/RPI/Termination check for other BSA’s making sure any issues are corrected• Assisting in the collection of cash with the credit control team• Month end factoring activities for BNP• Producing various month end report for Credit Control & Billing Programmes Manager • Running debt reports for the credit controllers to complete• Creating processes and process notes• Ensuring credit balance are used by the customers or written off if necessary• Making sure adequate covering is made for the Helpdesk & Billing Inbox• Helping with the migration into the new system ESAPSystems: SAP / Ariba / Tungsten / Excel / Word / Access



Balfour Beatty Rail Projects Ltd

• Ruislip

• Accounts Assistant

  • Aug 2006 - Mar 2007

  • Matching Purchase invoices for payment • Resolving supplier queries • Raising Cheque Requisitions • Reallocation of cost to correct cost heads • Sales Invoices • Updating cost statement to ensure monthly charges are correctly reported • Managing subcontract liabilities to make sure outstanding costs were captured and accrued • Weekly upload of labour costs into the Coins system • Matching Purchase invoices for payment • Resolving supplier queries • Raising Cheque Requisitions • Reallocation of cost to correct cost heads • Sales Invoices • Updating cost statement to ensure monthly charges are correctly reported • Managing subcontract liabilities to make sure outstanding costs were captured and accrued • Weekly upload of labour costs into the Coins system



Memorex Products Europe Ltd

• Heathrow

• Billing/Accounts Assistant

  • Feb 2001 - Jul 2006

  • Creating new customers on SAP – cross referenced with control sheet & then authorised by accountant • Account Master Data Maintenance • Ensuring all contractual obligations relating to billing were captured on SAP or manual processes put in place to avoid pymt delays etc • Processing accruals, prepayments and journals • Reconcile monthly billing • Inter company invoicing, credits and reconciliation • Managing the Marketing Development Fund budget • Quarterly analysis for spend against budget, making adjustments for overspend and under spend • Reconcile budget spend and verify sales codes • Raising manual invoices & credit notes as required • Analysing freight invoices to ensure that costs were recovered • Query resolution • Ensuring Declaration 38s were completed for customs purposes • Ensuring sales ledger invoices are sent out to customers in a timely fashion • Assisting K and N & external customers with billing queries • Liaising with both external customers and company sales force/product managers to obtain data for various reporting requirements • Assisting the Financial Accounting Manager with various monthly reporting requirements



HEATHROW HYDRANT OPERATING COMPANY LIMITED

• United Kingdom
• Pharmaceutical Manufacturing
• 1 - 100 Employee

• Administrative Assistant

  • Nov 1997 - Feb 2001

  • Invoicing • Ordering • Processing purchase invoices Heathrow Hydrant Operating Co • Paying Suppliers • Assisting with Bank reconciliation and management reports • Ad hoc duties as and when required • Filing • Responsible to sending out the post on a daily basis • Invoicing • Ordering • Processing purchase invoices Heathrow Hydrant Operating Co • Paying Suppliers • Assisting with Bank reconciliation and management reports • Ad hoc duties as and when required • Filing • Responsible to sending out the post on a daily basis