Experience

Health Care Foundation

• Canada
• Hospitals and Health Care
• 1 - 100 Employee

• Executive Program Officer

  • Jul 2017 - Present



Health Care Foundation

• Canada
• Hospitals and Health Care
• 1 - 100 Employee

• Executive Assistant

  • Dec 2012 - Feb 2015

  Responsible for coordinating meetings and other events including all related details. I understood the responsibilities of the CEO and ensure strategic priorities are met in a timely manner. I prepared drafts of letters, emails and other correspondence for the CEO. I managed the CEO’s calendar by sorting and filtering requests for meetings and time. I arranged all travel requirements for the CEO. I ensured effective communication channels between CEO and other staff. I followed up with internal staff on actions/communications directed by the CEO. I prepared and organized confidential data and reports for the CEO. I transcribed meeting minutes, prepared and distributed meeting agendas, minutes and other required documents. I completed various administrative tasks including, faxing, data entry, electronic and paper filing, telephone inquiries, and processing mail. Another aspect of my position was to update donor information as required in Raiser’s Edge, maintain files on Major Gifts Donors. Liaise with Eastern Health on behalf of CEO and the foundation. I prepared and mailed out Pledge Reminders to all donors for Major Gifts. I collected all time sheets from internal employees and submitted payroll to Eastern Health on behalf of the Health Care Foundation. I assisted the Finance Manager in dealing with accounts payable and receivables, prepared cheques and assisted in some Human Resources duties. I was also responsible for weekly bank deposits. Show less



Canadian Red Cross

• Canada
• Non-profit Organizations
• 700 & Above Employee

• Administrative Assistant

  • Dec 2011 - Dec 2012

  Responsible for preparing the office for daily activities and opening the Regional Office facilities as well as closing the facilities at the end of the work day. Customer service and answering all public inquiries and resolve client issues. Supervising volunteer staff and scheduling volunteers effectively. Supervising HELP Equipment Loan Program. My role as supervisor was to maintain records of inventory, purchasing equipment and maintenance and provide direction and support to volunteers. Local Provincial Administrator and Support for BAM (Branch Administration Module) System. This was a new financial system for receipting donations, payments and invoices. My role as provincial support encompassed the St. John’s Regional Office as well as the Corner Brook and Grand Falls Windsor Branch offices. I coordinated training and provided continuing support to all provincial users. Maintained and implemented office procedures. Opening, sorting and distributing all incoming mail. Receipted all donations, handling large sums of money and responsible for all banking duties. Prepared weekly deposits and deposit reports. Maintained and ordered all office supplies. Accounts Payable – responsible for payment of all incoming invoices. Accounts Receivable – responsible for preparing all outgoing invoices. Responsible for keeping current logs of Disaster Management Emergency vouchers, Purchase Orders, Invoices, etc... Created, proofed and edited important documents and presentations used on both Regional & National levels within the Canadian Red Cross. Coordinated all staff and business meetings, transcribed meeting minutes and also prepared and distributed agendas, minutes and other required documentation. Made all travel and accommodation arrangements. Prepared monthly usage reports for vehicles and postage. Answer general public inquiries about the Canadian Red Cross Programs. Maintained electronic and paper files. Drafted and typed all correspondence. Responsible for payroll. Show less



Deer Park Contracting Ltd

• St. John's, NL Canada

• Office Assistant

  • May 2011 - Nov 2011

  Answered and redirected incoming business calls, greeted clients and answered client inquiries. Responsible for electronic and paper filing. Organized and filed Health and Safety documentation. Opened, sorted and directed incoming correspondence. Faxed and emailed important documents to clients and suppliers. Data entry as well as data entry into Simply Accounting, Created office templates, typed and proof read documents such as letters, quotes and proposals. Responsible for calling local municipalities to request inspections of building sites. Arranged all company vehicle service appointments. Reconciled invoices of business accounts (ie: Kents, RONA, VISA). Made company approved payments to various business accounts by Visa. Verified work hours submitted by employees by reviewing employee time sheets. Show less