Experience

LexisNexis Cipher

• United Kingdom
• Software Development
• 1 - 100 Employee

• Operations & HR Administrator

  • Feb 2021 - Present

• Office Manager and EA

  • Jul 2018 - Present

  Office Management:• first point of contact for the office both internally and externally, handling office related enquiries and liaising with third parties; property manager, contractors and suppliers.• HR activities: new employee onboarding, meeting and greeting candidates.• taking responsibility for Health & Safety, keeping abreast with H&S regulations in the workplace and fire evacuations.• maintaining our shared drives and internal documentation, including document management, filing processes and tracking business critical documents.• working with the Social Committee team to come up with exciting and new social events• working with the Management team to implement any ideas that you may have to make the office a fun and enjoyable place to work.• adhoc support to the Management team and wider teams within the businessPA responsibilities:• extensive diary management and proactively taking the necessary actions to ensure the smooth running of the CEO’s day/week.• co-ordination of meetings, ensuring that attendees both internal and external, location, supporting materials including refreshments, conference calls and videos across time zones are prepared in advance.• booking travel and arranging logistics for CEO’s trips, including hotels, dinners and events.• assisting the CEO in preparing of documentation including board reports, PowerPoint slides and excel spreadsheets.• arranging and attending our bi-monthly Board Meetings, working with our Advisory board and minuting the meeting



M Moser Associates

• Architecture and Planning
• 700 & Above Employee

• Office Manager

  • Aug 2015 - Jun 2018

  ''M Moser specialises in workplace strategy and design, using an integrated approach to deliver interior architecture solutions for corporate clients.''Office Manager• Oversee all aspects of the day to day running of office operations• Functions include but not limited to: diary management and travel arrangement, arranging meetings, function planning, courier bookings including international ones, off-site archiving; catering and stationery orders, some reception duties• Acting as a point of contact for external parties: landlord, managing agents, office related suppliers, training providers• Ensure office activities meet organisational requirement for quality management, health and safety legal requirements, environmental policies and general duty of care• Coordinate outsourced IT support based in Delhi and Hong Kong, purchase office IT equipment and peripherals to ensure all users are supported as required• Organise induction for new starters• Co-ordinator of HR: staff attendance record, training, annual leave• Developed office manual including guides for creating new project folder using Newforma project centre and other guides related to office operations



Volume 3 Ltd / Dal Riva Llp

• Office Manager

  • Jun 2008 - Jul 2015

  ​Volume 3 Ltd - Architecture and Design Consultants Practice + Dal Riva Llp - Building Construction Management ​(sister companies) ​Office Manager / PA / Project Administrator Worked as an office manager for 2 companies based in the same premises. Proudly call myself a trusted PA to 2 Directors.My reliability, communication skills and friendly nature are assets I would bring to work. I am flexible and adaptable, able to change activities and priorities to meet new demands.• Involved in several projects simultaneously whilst managing a small team• Worked closely with the project manager and site manager, managing day-to-day operational aspects of projects and scope• Maintained records of expenses, fees for clients and bills• Used a range of office software (e.g. File Maker Pro 9.0) including creating spreadsheets (cost tracking, expense and outstanding sheets, database of suppliers, subcontractors), composing correspondence and managing database• Managed Construction Industry Scheme and other matters related to subcontractors• Managed purchases and creating sales invoices• Primary responsibility for purchase ledger, sales ledger, bank reconciliations and balance sheets accounts• Managed cash flow, including monitoring of account balances, making payments and chasing debtors• Supported accountant and prepared documentation e.g. for VAT return• Assisted senior management with project related finances as maintaining project failing, keeping tracking of revenue and managing timesheet process for the team• Assisted senior management with recruitment, including induction process• Assisted senior management with general administrative duties including travel arrangements• Maintained electronic and hard copy personnel files, holiday requests system• Screened telephone calls and handling requests and enquiries when appropriate• Booking and organising meetings• Organised office layout and maintained office supply of stationery equipment



Volume 3 Architecture, Volume 3 Architects, Dal Riva LLP, Dal Riva d.o.o

• Architecture and Planning

• Project Administrator

  • Jun 2008 - Jul 2015

  '​'We aim to transform our clients expectations and our own imaginations and expertise into built form.We have years of collective experience in design, building, managing projects and product making.We believe in a creative approach, intelligent planning and a highly skilled personnel.Bespoke construction, exceptional client care and post completion service are a measure of our success.''- Involved in few projects simultaneously - Work closely with Project Manager and Site Manager- Managing day-to-day operational aspects of projects- Controlling project cost and expenditure



The Salad Factory

• Training Supervisor

  • Aug 2007 - Jun 2008

  - Working as a team supervisor, advising other members- Providing quality service to customers- Deailing tactfully with complaints and enquiries - Working as a team supervisor, advising other members- Providing quality service to customers- Deailing tactfully with complaints and enquiries