Accounts Receivable Specialist/Contract Administrator

• Apr 2021 - Present

 Create all customer invoices and credit memos and enter into Sage ERP.  Enter all sales orders and change orders into Sage ERP.  File Preliminary Liens and Lien Waivers when applicable through Levelset software.  Apply customer payments by recording check and credit card transactions.  Process credit card payments.  Run weekly Aging Report.  Resolve collections by examining customer payment plans, payment history, and contacting customers weekly to make payment arrangements.  Generate monthly statements.  Create subcontracts and review for payment and retention terms and enter into DocHub software for signatures.  Maintain all job folders, ensuring all applicable documents are present.  Create Master Service Agreements for all subcontractors.  Create Work Orders for subcontractors.  Request all documents for jobs including subcontracts, tax exempt status, credit application, and bond information.  Work with surety company to order bonds when applicable.  Run biweekly Open Jobs meeting with President, Operations Manager, Shipping Coordinator, & Project Coordinator to determine status of all open jobs.  Assist Office Manager reconcile fuel cards and employee expense reports.  Track inventory and order all office supplies.  Answer telephone and route calls to appropriate department. Show less

Senior Accounts Payable Specialist

• Aug 2018 - Jul 2020

 Code and process all utilities for five basins.  Process rent payments for Operation Managers’ apartments.  Determine appropriate coding for capital expenditures and operating expense invoices.  Research discrepancies on invoices.  Gather W9 and banking information to set up new vendors.  Train new employees and coworkers on different basins.  Data Entry – 10-key by touch.  Run weekly Aging Report from NetSuite.  Meet month-end closing deadlines.  Process high volume of invoices – up to 500 a week in Perceptive ERP. Show less

Financial Analyst

• Dec 2017 - Aug 2018

 Invoice customers through Microsoft Dynamics Great Plains ERP.  Accounts Payable-sending and coding invoices in Coupa.  Accounts Receivable-Cash Applications (check deposits & wires), Collections.  Issue returns, credit memos.  Assist with month end closing.  Inventory Receiving.  Invoice customers through Microsoft Dynamics Great Plains ERP.  Accounts Payable-sending and coding invoices in Coupa.  Accounts Receivable-Cash Applications (check deposits & wires), Collections.  Issue returns, credit memos.  Assist with month end closing.  Inventory Receiving.

Accounts Payable Disbursement Coordinator

• Aug 2015 - Dec 2017

 Daily check runs out of four different ERP systems, including Oracle.  Daily ACH & APC runs.  All duties that pertain to check runs including special handling, uploading positive pay information, reporting totals to treasury, keeping track of check stock and supplies, stuffing and postage.  Set up suppliers’ ACH information.  3-Way Match Invoices to Receipts and Purchase Orders.  Key high-volume inventory invoices.  Review positive pay exceptions.  Discount paybacks. Show less

Accounts Payable Clerk

• Dec 2011 - Jul 2015

Writer/Editor

• 2013 - 2014