Experience

Simpson Thacher & Bartlett LLP

• United States
• Law Practice
• 700 & Above Employee

• Administrative Assistant

  • Jan 2022 - Present



Fiduciary Trust International

• United States
• Investment Management
• 300 - 400 Employee

• Sr. Administative Assistant

  • Oct 2018 - Dec 2021

• Administrative Assistant

  • Aug 2016 - Oct 2018

  • Assist with administrative duties such as calendar maintenance, meeting coordination, phone coverage, email, correspondence, typing, copying, filing, scanning and faxing.• Assist with the expense report submission process.• Coordinate complex domestic and international travel plans.• Provide superior customer service to visitors and clients while maintaining the highest level of professionalism.• Order and coordinate food and refreshments from local vendors for client visits or client events.• Assist with the distribution of quarterly mailings which may include typing or editing the cover letter, creating mail merge for labels, printing labels and packaging the mailings.• Assist in the development of prospect and client presentation books which may include editing, submitting and gathering information.• Compile and analyze information relevant to department projects.• Sort and distribute incoming mail; coordinate and prepare outgoing mail.• Track, monitor and submit special reports generated from various internal systems.Assist with the account opening and account closing process.• Process monetary transactions for clients.• Maintain and update client data.• Act as a liaison to ensure that department invoices are processed correctly.• Maintain department supplies and inventory. Show less



CUNY York College

• Higher Education
• 1 - 100 Employee

• Continuing Education Coordinator

  • Dec 2014 - Aug 2016

  • Promoted additional courses and services that will add value to the student experience• Monitored enrollments• Communicated enrollment information to internal and external partners• Coordinated activities with internal departments such as Bursar, Building & Grounds, Media Center, and Printing• Assisted in the management of internal customer mail list and catalog distribution.• Maintained schedules: room schedules, class schedules, program schedules.• Corresponded important class updates/changes to students and Instructors via email and phone• Handled class evaluations and tracking of course attendance and grades• Proficient with our internal and web-based computer applications such as CUNYFirst and Lumens• Assisted with Allied Health information session presentations• Proctored Assessment and National Certification exams • Provided training for new employees Show less

• Continuing Education College Assistant

  • Apr 2014 - Nov 2014

  • Demonstrated understanding and knowledge of York College academic and administrative department functions• Demonstrated knowledge of Continuing Education operational functions• Marketed and sold Continuing Education Classes and Programs• Handled all aspects of student registration/enrollment (telephone and in person) and administrative functions necessary to support student registration/enrollment.• Contributed to team effort by providing evening and weekend support as necessary.• Handled all aspects of instructor preparation• Tracked inventory of supplies and instructor’s materials• Handled all aspects of student and instructor records• Handled telephone inquiries about course offerings.• Verified, and if necessary inputted, student grades and attendance for certificate of completion• Prepared certificate of completion Show less



Cambria Heights Library

• United States
• Education Management

• Administrative Assistant

  • Sep 2010 - Apr 2014

  • Acted as the liaison between the director and parents, keeping the director abreast of urgent issues that pertain to but not limited to the fiscal budget, consumer complaints/concerns, staff development and building maintenance. • Ensured customer satisfaction for staff, external vendors and parental guardians by efficiently communicating the needs of all parties involved to respective management teams. • Managed a multiline telephone system on a daily basis. • Scheduled, coordinated and facilitated weekly and monthly meetings • Maintained the filing system of confidential material for students and employee personal files and for business transactions • Coordinated biweekly payroll records and distribution of checks. • Prepared and sorted payment envelopes, requisitions and petty cash slips for monthly audit reports. • Requisitioned and stocked blank forms and other documents as required. • Helped in the creation of Excel spreadsheets charting financial progress Show less