Experience

Samama Group of Companies

• Saudi Arabia
• Business Consulting and Services
• 400 - 500 Employee

• Executive Secretary

  • Apr 2010 - Present

  Performs as Executive Secretary to the Group CEO. Coordinates with Board Members, Managers and Executives. Renders administrative assistance to the company Chairman, VP – Investment, Group CFO, and Real Estate Manager. Deals with company managers and external guests on their meeting requests and other inquiries. Assists the CEO in his PowerPoint presentation and reports. Coordinates and arranges travel bookings, visa, and hotel reservation for the CEO, invited corporate guests and visitors from other companies, local and abroad. Acts as prime contact and manages communication including screening telephone calls and visitors, managing CEO’s messages and calendars ensuring appropriate immediate response when needed. Makes necessary arrangement for corporate meetings and other functions. Establishes and maintains confidential files and records, keeping all the documents and information highly organized and easily accessible. Receives and screens incoming telephone calls for the CEO, providing professional greeting, taking messages as appropriate, and eliciting necessary information to allow timely and accurate responses. Updates CEO schedules ensuring awareness all the time. Screens and distributes incoming inter-office mails and responds where appropriate. Provides accurate word-processing support by composing and/or editing a variety of documents, this includes many highly confidential correspondence, memoranda, contracts and proposals. Maintain well organized filing system that permits easy reference and easy retrieval of information. Arrange travel, hotel, and car reservations and prepare itinerary, both business and personal for the CEO. Requests/replenishes office supplies for the CEO office. Prepares expense report/claim for the CEO. Assists in the documentation of project’s bids and tender ensuring correctness and professionally prepared materials. Show less



Saudi Research & Publishing Company - SRPC

• Riyadh, Saudi Arabia

• Executive Secretary

  • 2008 - 2009

  Member of the president’s Business & Development team. Assists the company president on his function as chief editor of all the company’s newspapers, magazines and press releases by having it all proofread, edited and formatted as required before signing them for release approval. Acting as Executive Secretary to the Business & Development manager. Renders administrative assistance to the company’s board secretary/lawyer in transcribing minutes of meetings and other written communication. Supervises the daily activity of the Business & Development office by having all the machines, projectors and computers properly watched and maintained to their excellent working condition. Overseers the tidiness of the office. Assists all Business & Development executives. Requests & replenishes office supplies for the department. Assists the Training Manager by keeping an updated list of training providers, speakers, suppliers and venues. Coordinates company employees’ training needs. Assists several managers on their request for training needs local and abroad. Leads a fleet of delivery personnel in day to day distribution of publication materials. Monitors the accuracy and efficiency of deliveries of newspapers, magazines and other printed materials. Prepares weekly and monthly reports on the status of distribution. Attends meeting with clients to safeguard their business interest and evaluates their concern. Collects client’s payment and monitors receivables. Deals with contract negotiation for potential customers. Commits to producing extremely high quality work product, as this will be the basis for client’s investment decisions. Maintains absolute professional discretion. Identifies and coordinates assignment of internal resources and external contractors to meet Department’s project requirements. Tracks all phases of the project, managing change process, coordinating actions, and resolving conflicts. Responsible in monitoring outstanding payment of clients. Show less



Saudi Arabian Mining Co. (Ma'aden)

• Riyadh, Saudi Arabia

• Executive Secretary to the President & CEO

  • 2002 - 2007

  Performs as Executive Secretary to the President & CEO. Renders assistance to the Board Secretary/Lawyer. Sup¬ports in the achievement of Company’s vision and strategic objectives and actively participates in programs and activities initiated by the President & CEO. Assists in the advancement of the company’s broad business mission by properly monitoring the goals and achievements of Human Resources & Admin., Contracts and Purchasing, Industrial Security and Government Affairs, as well as Corporate Communications of which all sectors are under the Executive Office. Assists the Head of Legal Department. Delegates task as needed. Coordinates and pre¬pares the annual budget of the department and ensures that monthly operating costs are within the financial plan. Support coordination with Board Members, Vice Presidents, Senior Executives as well as Senior Technical Advisors. Deal with Diplomats, Economic Ministers and Trade Delegates of Foreign Missions on their meeting request and other social engagement. Takes Minutes of Board of Directors’ meeting. Deals with different media organizations for print and broadcast interviews. Coordinates with organizers of highly regarded local and global conferences wherein the President & CEO is invited or has the intention to participate. Assists the President & CEO in his PowerPoint presentation. Coordinates and arranges travel booking and hotel reservation for the President & CEO, invited corporate guests and visitors from partner companies local and abroad. Acts as prime contact and manages communication including screening telephone calls and visitors, managing CEO’s email messages and Calendars and the timely return of calls. Makes necessary arrangement of corporate meetings and other functions. Establishes and maintains confidential files and records, keeping all the documents and information highly organized and easily accessible. Requests/replenishes office supplies. Show less