Experience

ChangeLab Solutions

• United States
• Public Policy Offices
• 1 - 100 Employee

• Administrative Assistant

  • Aug 2022 - Present

  • Provide support for staff, including making travel arrangements, scheduling meetings, assisting with meeting preparation, taking notes at meetings, and supporting project management • Assist in managing calendars for staff • Process monthly expense reports for multiple staff members • Handle special projects from staff as needed • Attend team and project meetings • Work with multiple staff members to coordinate grant and contract reports; enter data and run reports to… Show more • Provide support for staff, including making travel arrangements, scheduling meetings, assisting with meeting preparation, taking notes at meetings, and supporting project management • Assist in managing calendars for staff • Process monthly expense reports for multiple staff members • Handle special projects from staff as needed • Attend team and project meetings • Work with multiple staff members to coordinate grant and contract reports; enter data and run reports to track and manage deliverables • Coordinate and deliver technical support for webinars; assist in coordinating events with external partners • As a member of the Administrative team, provide backup support to other team members • Provide administrative support to the Operations Manager as needed Show less



Adrienne Arsht Center for the Performing Arts of Miami-Dade County

• United States
• Performing Arts
• 100 - 200 Employee

• Executive Assistant to the Vice President, Operations

  • Aug 2018 - Aug 2022

  Miami, FL • Assist the VP of Operations and their operations leaders in all aspects of administrative support for the Operations Department. • Coordinate meetings for the operations department. • Prepare expense reports for several members of the team. • Verify and process a high volume of incoming invoices for payment processing. • Maintain records of each invoice against their respective budget. • Reconcile each budget monthly. • Run multiple monthly reports for payroll and box… Show more • Assist the VP of Operations and their operations leaders in all aspects of administrative support for the Operations Department. • Coordinate meetings for the operations department. • Prepare expense reports for several members of the team. • Verify and process a high volume of incoming invoices for payment processing. • Maintain records of each invoice against their respective budget. • Reconcile each budget monthly. • Run multiple monthly reports for payroll and box office sales. • Assist with budget projections. • Maintain records of contracts, permits and confidential documents. • Coordinate board meetings and maintain meeting records. • Liaison between the operations team and other departments. • Assist the team in projects as needed. Show less



PHOENIX MANAGEMENT SERVICES LTD

• United Kingdom
• 1 - 100 Employee

• Assistant Property Manager/ Staff Accountant

  • May 2014 - Aug 2018

  miramar, FL • Assisted in supervising over 350 units and oversee the janitorial, maintenance crews, and vendors. • Propose ideas to property manager to help further generate income, for example renting 20 office owned garages, creating rush fees for residential applications, and car registrations fees. • Worked with security vendor to enforce parking restrictions and rules. • Organize meetings between vendors and BOD. • Act as the liaison between the community owners and the management… Show more • Assisted in supervising over 350 units and oversee the janitorial, maintenance crews, and vendors. • Propose ideas to property manager to help further generate income, for example renting 20 office owned garages, creating rush fees for residential applications, and car registrations fees. • Worked with security vendor to enforce parking restrictions and rules. • Organize meetings between vendors and BOD. • Act as the liaison between the community owners and the management company. • Projects I helped organize and create, generated over $40,000 in additional income yearly; helping finance many beautification jobs to help further improve property aesthetics. • Communicate with Property Manager regarding accuracy of invoices received from vendors. • Ensure all proper invoices and legal documents are received, current, accurately verified and entered into computer prior to payment. • Maintain account receivables and payables on computer spreadsheets and databases using specialized accounting software. • Use QuickBooks to manage over 1,000 accounts. • Prepare financial statements, reconcile bank accounts, and create ledgers using accounting software. Show less



Pabel Home Health Care

• Human Resources Generalist

  • Nov 2012 - May 2014

  Hialeah Gardens, FL • Hire and interview staff. • Uphold company requirements for over 250 employee files. • Conduct background checks and employee eligibility verifications. • Maintain compliance with federal, state and local employment laws and regulations, and recommended best practices; review policies and practices to maintain compliance. • Create new patient files and match each with onsite staff in accordance with their needs. • Manage employee weekly schedules. • Digitize employee… Show more • Hire and interview staff. • Uphold company requirements for over 250 employee files. • Conduct background checks and employee eligibility verifications. • Maintain compliance with federal, state and local employment laws and regulations, and recommended best practices; review policies and practices to maintain compliance. • Create new patient files and match each with onsite staff in accordance with their needs. • Manage employee weekly schedules. • Digitize employee timecards to meet Medicaid and Medicare requirements. • Handle employment-related inquiries from applicants, employees, patients, and supervisors, referring complex and/or sensitive matters to the appropriate staff. • Cover any office operating staff as needed. Show less