Experience

Colorado Community College System

• United States
• Higher Education
• 100 - 200 Employee

• Program Assistant

  • Jan 2017 - Present

  Participate in all aspects of local, state and national conferences: contract with vendors, coordinate registration, invoice attendees and vendors, process payments, facilitate events, awards ceremony announcer, create and produce conference materials, provide customer service. Responsible for purchasing and bookkeeping. Complete and submit Fiscal Office forms as required. Schedule and assist with department meetings including room reservations and catering. Monitor budgets. Provide coverage for absent employees.

• Administrative Assistant III

  • Jun 2016 - Jan 2017

  Provide administrative assistance to the assistant provost and Academic Affairs staff including calendar maintenance, meeting set-up, purchasing, travel arrangements, correspondence, and special projects. Manage procurement card limits and expenditures, reconciling Banner account statements monthly.



Antea Group

• Belgium
• Architecture and Planning

• Paraprofessional

  • Oct 2015 - Jun 2016

  Proofread, edited, and formatted technical reports and correspondence. Updated monthly client invoices in Excel, checking for errors before sending. Created and sent container orders for field work. Filing, data entry, and general office support. Proofread, edited, and formatted technical reports and correspondence. Updated monthly client invoices in Excel, checking for errors before sending. Created and sent container orders for field work. Filing, data entry, and general office support.



Zapata Incorporated

• United States

• Office Manager

  • Jul 2003 - Jun 2015

  Proofread and edited all proposals, documents, and reports, ensuring accuracy, consistency, and compliance with company format. Identified and corrected all errors. Advanced knowledge of MS Office. Performed quick and accurate data entry; type 50 wpm. Ordered, maintained, and operated standard office equipment and supplies. Executive assistant to two vice presidents; provided administrative support to all employees. Answered phones and greeted visitors. Interacted with clients, subcontractors, and team members with tact and professionalism. General office duties including copying, scanning, filing, printing. Completed, processed, and reviewed expense reports, purchase requisitions and check requests, reviewing all documents for errors; obtained approvals for same; prepared and paid invoices. Maintained project and proposal database, including costing and contact information; updated information as necessary. Point person for vendors, phone, security, facilities and maintenance issues. Assembled marketing materials; shipped equipment and presentation materials for all conferences. Managed all incoming and outgoing mail and deliveries, including international shipping. Organized and maintained office files and records, including confidential information. Coordinated all aspects of three separate office remodels and office shutdown. Prepared travel authorizations and arranged domestic and international travel. Responded to requests for proposals, assembling all required documentation.



Financial Planning Association

• Non-profit Organizations
• 1 - 100 Employee

• Shipping/Receiving Coordinator

  • Aug 1998 - Apr 2003

  Tracked and recorded postage accounts for internal departments and employees; monitored and updated U.S. Postal Service account, billing internal departments for postage used; adjusted and updated member records in association database; tracked and ordered office supplies; researched, purchased and maintained office equipment; served as primary contact for video conferencing equipment, office equipment, supplies and maintenance; received and sorted incoming business mail; processed outgoing shipments through the U.S. Postal Service, Federal Express and UPS; fulfilled and shipped member orders.



Colorado Department of Revenue

• United States
• Government Administration
• 300 - 400 Employee

• Administrative Assistant II

  • Dec 1996 - Aug 1998

  Analyzed motor vehicle violation reports and determined follow-up action against at-fault drivers; determined whether Colorado driving privileges should be cancelled, denied, suspended or restored; implemented these decisions and followed up on results; collected, certified and mailed DMV documents to county courts; recorded surrendered driver licenses on database; researched and purchased major office equipment; prepared and edited interoffice communications. Analyzed motor vehicle violation reports and determined follow-up action against at-fault drivers; determined whether Colorado driving privileges should be cancelled, denied, suspended or restored; implemented these decisions and followed up on results; collected, certified and mailed DMV documents to county courts; recorded surrendered driver licenses on database; researched and purchased major office equipment; prepared and edited interoffice communications.



University of Colorado

• United States
• Higher Education
• 700 & Above Employee

• Admin Assistant

  • 1993 - 1996

  Determine student needs and provided solutions to their requests; provided undergraduate, graduate and international students with assistance and information; sorted, delivered, collected and metered campus business mail; processed international, UPS and Federal Express shipments; received and sorted student mail; trained students and staff on routes, sorting, use of meter machines and other day-to-day responsibilities. Determine student needs and provided solutions to their requests; provided undergraduate, graduate and international students with assistance and information; sorted, delivered, collected and metered campus business mail; processed international, UPS and Federal Express shipments; received and sorted student mail; trained students and staff on routes, sorting, use of meter machines and other day-to-day responsibilities.