Experience

OK Department of Rehabilitation Services

• Administrative Assistant II

  • May 2013 - Present

  Coordinating with hotels, organization and other entities to schedule and register employees for training; initiating requisitions and change orders; tracking purchase orders and payments; processing invoices and travel claims; reconciling and providing reports for the budget databases; ordering office supplies; establishing training folders; entering new activities in PeopleSoft; enrolling learners in learning activities; drafting learner memos and rosters; completing learner registrations; identifying and addressing learner accessibility needs; preparing, assembling and distributing training packets; creating braille documents from word documents; preparing PowerPoint presentations; and performing general office duties as required. Show less

• Rehabilitation Technician I

  • May 2013 - Nov 2014

  Provided support to two Rehabilitation Specialists, including: processing case information through client data system (applications, eligibility data, IPE's, and authorizations); assisted VR Specialists and Program Managers in case management (arranging and gathering diagnostic information, compiling monthly reports, gathering verification information, sending case-related correspondence); maintained digital case files using established scanning protocols; performing general office and reception duties; and maintained scheduling calendar for VR Specialists. Show less



Answer Service of McAlester

• United States

• Office Administrator

  • Dec 2006 - Nov 2014

  Responsibilities included: maintaining computerized client calls for collection agency; making collection calls and updating computer records accordingly; processing collection accounts receivable; processing payroll for answering service employees; handling all accounts receivable/ payable; supervision of dispatch operators; serving as a dispatch operator when needed (answering phone lines and delivering messages to clients, dispatching emergency vehicles for fire departments, contacting on-call medical personnel to respond to patient needs, and monitoring oil field compressor alarms and calling out repair personnel); scanning of receipts/documents and maintaining electronic filing system; and general administrative support for the owner’s additional companies (JS Collections, Hass Insurance and Quality Janitor Supply). Show less



Pride In McAlester

• United States
• Civic and Social Organizations
• 1 - 100 Employee

• Administrative Assistant

  • Mar 2010 - Aug 2011

  Responsibilities included: providing administrative support to the Board and board President, creating presentation, creating organization brochures and newsletters; writing newspaper articles; designing newspaper ads; preparing general correspondence; preparing and disseminating minutes for monthly Board and Organization meetings; supervising Work Force staff; tracking and ordering supplies; preparing deposits; tracking monthly accounts payables; overseeing organization projects; and responding to residential inquiries regarding Pride In McAlester services. Show less



Office Manager/Inventory Specialist

• Office Manager/Inventory Specialist

  • Sep 2008 - Mar 2010

  Responsibilities included: tracking incoming/outgoing railcars and available sand; preparing and disseminating tonnage, job recap, sand inventory, and executive summary reports; communication with clients regarding job requests and coverage; creating and tracking Bill of Ladings for all jobs; scheduling yard hands and drivers for jobs when on-call; alternating weekend on-call coverage with Spur Manager; supervision of yard hands and drivers when Spur Manager is not on site; preliminary review of paperwork for payroll/billing purposes; coordinating job coverage with home office spur; dispatching trucks and general administrative tasks. Show less



Realty World-Service Professionals

• Broker's Assistant

  • Feb 2006 - Sep 2009

  Responsibilities included: preparing, disseminating, tracking and reviewing for completeness of all contractual documents; designing and writing ad copy; maintaining advertising internet sites; designing hardcopy presentations for ranch/hunting properties; maintaining listings on MLS system; preparing and maintaining spreadsheets for tracking of commissions, sales, advertising costs, etc.; maintaining and updating company website; calling internet sales leads; maintaining filing system; and general administrative tasks. Show less



Circl of Care (United Methodist Boys Ranch)

• Assistant Family Counselor

  • Nov 2004 - Feb 2006

  Responsibilities included: mentoring, protecting, nurturing, teaching and serving “at promise” youth in a family cottage setting; assisting in the promotion of normal growth and development of the youth; preparing required written documentation and reports per policy guidelines; general housekeeping of the cottage; preparing meals; administering medications as prescribed to youth; and supervision of youth. Responsibilities included: mentoring, protecting, nurturing, teaching and serving “at promise” youth in a family cottage setting; assisting in the promotion of normal growth and development of the youth; preparing required written documentation and reports per policy guidelines; general housekeeping of the cottage; preparing meals; administering medications as prescribed to youth; and supervision of youth.



Staubach Global Services

• Real Estate Administrator

  • Nov 2003 - Nov 2004

  Responsibilities included: mentoring, protecting, nurturing, teaching and serving “at promise” youth in a family cottage setting; assisting in the promotion of normal growth and development of the youth; preparing required written documentation and reports per policy guidelines; general housekeeping of the cottage; preparing meals; administering medications as prescribed to youth; and supervision of youth. Responsibilities included: mentoring, protecting, nurturing, teaching and serving “at promise” youth in a family cottage setting; assisting in the promotion of normal growth and development of the youth; preparing required written documentation and reports per policy guidelines; general housekeeping of the cottage; preparing meals; administering medications as prescribed to youth; and supervision of youth.



Cap Gemini Ernst & Young

• Spain

• Initially Admin Asst, then Hospitality Coord., then Associate, then Senior Associate

  • Sep 1998 - Nov 2003

  Senior Associate responsibilities included: Acquiring, populating and maintaining the lease administration database; and interfacing with property owners, property managers, legal counsel and internal personnel as related to daily operations. Associate responsibilities included: interacting and communicating with internal and external clients in providing quality facility/hospitality services; managing the reception area; overseeing hoteling and meeting space reservations and maintenance; negotiating with vendors; developing and recommending facilities/hospitality policies and procedures; optimizing and enhancing the level of on-site services provided to residents/guests; assessing and tracking client service needs; monitoring and assessing client satisfaction; ensuring facility/hospitality related policies, procedures and firm standards were maintained; identifying opportunities for improving cost, standardized best practices and service deliveries; assisting in preparing/monitoring of budgeting and forecasting process for CRES; evaluating and analyzing significant expenditures, managing, motivating and developing CRES team; and general administrative tasks. Hospitality Coordinator responsibilities included: ensuring effective and responsive service delivery; receiving and processing hoteling requests; receiving and processing conference room requests; coordinating catering requests for conferences; coordinating room set up specifications with hospitality services staff; creating space usage reports; coordinating facility needs with vending companies; assisting facilities with office moves; serving as primary back-up to facilities manager; and general administrative tasks. Admin Assistant responsibilities included: providing administrative support for three Partners and Senior Managers; coordinating and preparing materials for conferences, meetings and seminars; producing quality reports, charts, memos and correspondence; and general administrative tasks. Show less



Duke University

• United States
• Higher Education
• 700 & Above Employee

• Office Manager

  • Aug 1993 - Jun 1998

  Managed office of Duke University Cardiovascular Clinical Trials (DUCCS) group founded by Robert Califf, including: supervising two staff, coordinating individual clinical trials meetings held in conjunction with American Heart Association and American College of Cardiology annual conferences, including conference room reservations, hotel room reservations, preparation of materials/handouts/slide presentations, and managing registration tables; maintaining expenditure spreadsheets for clinical trials; ensuring completeness and confidentiality of legal documents for participating trial sites/patients; and coordinating quarterly DUCCS Board Meetings. Show less



UNC-Chapel Hill

• United States
• Medical Practices
• 1 - 100 Employee

• Administrative Assistant and then Reservation Manager

  • 1988 - Aug 1992

  Reservation Manager responsibilities included: managing conference room set up staff for the William Friday Continuing Education Center; determining if events met criteria for use of the Center; reserving conference rooms and audio visual equipment for Center events; and handling catering requests and overseeing catering set ups. Administrative Assistant responsibilities included: managing off-campus credit program registrations; providing administrative support to the Director of Continuing Education, Elderhostel Program Director, and Conference and Institutes group. Show less