Experience

Groundwater Environmental Management Services (GEMS)

• Office Manager

  • Oct 2012 - Present

  • Process A/R (invoicing, receiving payments, collections)• Process A/P (purchasing, invoices, staff expenses, making payments)• Banking (deposits, payments, reconciliations) • Process Payroll (review timesheets for accuracy, complete direct deposits, T4’s, complete ROE’s)• Prepare and Process Government Remittances (Source Deductions, HST, EHT, WSIB and Corporate Tax)• Management of corporate accounts • Coordinate Office Relocation• Negotiation of Office Overhead… • Process A/R (invoicing, receiving payments, collections)• Process A/P (purchasing, invoices, staff expenses, making payments)• Banking (deposits, payments, reconciliations) • Process Payroll (review timesheets for accuracy, complete direct deposits, T4’s, complete ROE’s)• Prepare and Process Government Remittances (Source Deductions, HST, EHT, WSIB and Corporate Tax)• Management of corporate accounts • Coordinate Office Relocation• Negotiation of Office Overhead Contracts• Prepare KPI Reports • Budget Tracking (project, overhead company expenses)• HR Duties (recruitment, training, contract creation/negotiation, orientations, benefits coordination)• Maintaining and Updating Templates (budget, internal and external forms)• Provide internal IT support General Administrative Duties Show more Show less



Food Network Delicious Food Show

• Administrative Associate

  • Oct 2010 - Oct 2011

  • Liaison between show staff and various departments including Operations; Accounting; IT, Legal and Senior Management• Administrative go-to person for show staff• Management of payment reminders, payment follow-ups, invoicing, and collecting of payments from Exhibitors and Sponsors• Management of sales reports, exhibitor, sponsor and contra records, coding and filing in EBMS• Management and preparation of Exhibitor, Contra, Sponsorship, and Speaker contracts• Management of… • Liaison between show staff and various departments including Operations; Accounting; IT, Legal and Senior Management• Administrative go-to person for show staff• Management of payment reminders, payment follow-ups, invoicing, and collecting of payments from Exhibitors and Sponsors• Management of sales reports, exhibitor, sponsor and contra records, coding and filing in EBMS• Management and preparation of Exhibitor, Contra, Sponsorship, and Speaker contracts• Management of bank, credit card deposits and breakdown of account funds for Accounting Department• Management of Petty Cash Float• Assistance with show budget tracking and management• Preparation of expense accounts for show staff• Management of Accounts Payable - processing, coding and filing of invoices• Coordination of inquires thru general phone line and email addresses• Coordination of travel - booking flights and hotel for show staff• Coordination of administration, computer training of interns, part-time and contract staff• Coordination of phones, computers, videoconferencing, printers, fax, postage, general office needs and supplies for show staff• Coordination, management and preparation of all supplier and sales commission staff contracts• Reception Relief and assistance with other shows • Coordination of department staff lunches and meetings• Coordination of show mailings, receptions, online show directory, exhibitor kit• Liaison between show and exhibitors, sponsors and other participants• Maintained Website content• Management of Database - prospects, exhibitors, sponsors and speakers Show more Show less



MMPI Canada

• Receptionist

  • Sep 2007 - Oct 2010

  • Receive, direct and relay telephone messages for multiple email accounts and telephone lines• Respond to public inquiries via telephone and email• Answer all incoming calls and handle caller’s inquiries • Re-direct calls as appropriate and take adequate messages when required• Greet, assist and/or direct visitors • Management of all incoming and outgoing mail and couriers (international and domestic)• Management of office supplies; kitchen supplies; photocopier… • Receive, direct and relay telephone messages for multiple email accounts and telephone lines• Respond to public inquiries via telephone and email• Answer all incoming calls and handle caller’s inquiries • Re-direct calls as appropriate and take adequate messages when required• Greet, assist and/or direct visitors • Management of all incoming and outgoing mail and couriers (international and domestic)• Management of office supplies; kitchen supplies; photocopier supplies• Management of boardroom bookings• General Office Cleanliness• Management of General Office Accounts (i.e. Pitney Bowes; Fed Ex; Cintas; Staples)• Assistance with special projects (i.e. mailings; database entry; research)• Management of Petty Cash Float• Preparation of invoices for Accounting Department Show more Show less



IIDEX/NeoCon Canada/MMPI Canada

• Conference Coordinator

  • Apr 2008 - Sep 2010

  • Speaker liaison and management, including letters, emails, telephone inquiries and courtesy calls• Association/Sponsor liaison and management, including letters, emails, telephone inquiries and courtesy calls• Preparation of seminar schedule• Proofing and editing of promotional materials, including emails and printed brochures• Co-ordination of speaker biographies, seminar descriptions and other information for print materials and website• Preparation of signage including… • Speaker liaison and management, including letters, emails, telephone inquiries and courtesy calls• Association/Sponsor liaison and management, including letters, emails, telephone inquiries and courtesy calls• Preparation of seminar schedule• Proofing and editing of promotional materials, including emails and printed brochures• Co-ordination of speaker biographies, seminar descriptions and other information for print materials and website• Preparation of signage including formatting, proofing• Management of conference items; including name badges, signage and sponsored materials• Management of speaker forms; including Audiovisual Requirements; Speaker Guest Passes; Parking Passes• On site speaker contact and seminar room manager• Creation of attendee survey and analysis of survey response• Preparation of sponsorship wrap-up reports• Preparation of post-conference reports Show more Show less