Accountant

• Aug 2023 - Present

Operations Manager/Accountant

• Jun 2022 - Present

• Architecture firm managing project schedules and finances of high-end residential designs • Daily accounting and reconciliation of one bank account, three credit cards accounts, and line of credit • Preparing monthly detailed Financial reporting • Tax filings and compliance • Coordination with vendors for developing schedule of quarterly visits for building maintenance • Manage all Accounts Payable and Accounts Receivable • Preparing Client contracts and providing sales support • Tracking billable hours, reviewing project timelines with Project Managers • Project Invoicing on a monthly cycle • All Human Resource functions including benefits administration and onboarding • Monthly Payroll processing and employee reimbursement management • General Office Management duties including supply needs, appointment scheduling, and client inquiries Show less

Staff Accountant

• Nov 2018 - Jun 2022

• Privately held startup company established in 2013 with a small team and huge year over year growth • Sole accountant until recent CFO addition; previously handling all transactions, bookings, and closings • Worked with outside accounting firm to transition from cash basis to accrual basis in 2020 • Daily review of all accounts, including three bank accounts, line of credit, and two credit card accounts • Manage day to day reconciliations, including revenue capture for all channels for multimillions in sales • Invoicing wholesale customers and monitor Accounts Receivable collections, sending monthly statements • Manage and review Cash Flow, providing weekly schedules • Processing all Accounts Payable invoices through Bill.com and issuing vendor payments and remittances • Maintaining contractor payment schedules and annual 1099 Misc reporting • Evaluation of fees for all sales channels to monitor compliance with agreements • Oversee promotions and events, including a previous rebate program with Target called Try Me Free • Support process changes as team and software needs expand, ensuring connections and access • Onboarding new hires and other Human Resource needs • Monthly payroll processing with ADP, including tax set up for out of state employees • Employee insurance management with third party, including implementation of pre-tax option for cost savings • Business insurance policies management with third party agency • Year-end tax reviews with third party firm • General office management and purchasing of supply needs Show less

Staff Accountant/Operations Administrator

• Dec 2015 - Nov 2018

• Responsible for project accounting for largest business unit of advertising firm (Chicago Branch) • Accounts Payable management including weekly check runs, ACH transactions, & prepaids schedule • Accounts Receivable management including cash receipts and monitoring aging for collections • Implement accounting processes resulting in hard cost savings to the company • Monthly billing of clients, project reconciliations with advance billing, and revenue accruals (GAAP) • Analyze bank activity and prepare journal entries for month end closing • Reduced days to close to five business days by improving efficiency in revenue recognition process • Operational and HR responsibilities in relation to office and staff • Mentoring direct report through weekly one on ones Show less

Staff Accountant

• Jul 2013 - Dec 2015

• Managed Accounts Payable and Accounts Receivable • Prepared case distribution documents for final settlement, including all expenses on company SharePoint site • Maintain reporting on Trust accounts, distribution of settlement of checks, and Case Closing • Analyzed weekly financial reports, including Cash Flow and Case Management • Managed payroll, 401k funding, and month-end closing procedures • Managed Accounts Payable and Accounts Receivable • Prepared case distribution documents for final settlement, including all expenses on company SharePoint site • Maintain reporting on Trust accounts, distribution of settlement of checks, and Case Closing • Analyzed weekly financial reports, including Cash Flow and Case Management • Managed payroll, 401k funding, and month-end closing procedures

Executive Assistant

• Jul 2007 - Jul 2013

• Provided support to the Vice President of Grocery Merchandising • Scheduled travel arrangements, vendor appointments, and booked event registrations • Prepared monthly expense reports, declaration lists, and office/store inventory checklists • Designed Co-Marketing Vendor Events calendar through company SharePoint website • Provided support to the Vice President of Grocery Merchandising • Scheduled travel arrangements, vendor appointments, and booked event registrations • Prepared monthly expense reports, declaration lists, and office/store inventory checklists • Designed Co-Marketing Vendor Events calendar through company SharePoint website

Office Manager

• Jan 2004 - Apr 2007

• Prepared annual expense and income reports • Reconciled bank and credit card statements • Billed clients weekly and deposited funds • Managed payroll • Prepared annual expense and income reports • Reconciled bank and credit card statements • Billed clients weekly and deposited funds • Managed payroll