Experience

Evoltz Participações S.A

• Brazil
• Utilities
• 1 - 100 Employee

• Head's Assistant

  • Sep 2018 - Present

  Responsável por toda a gestão de viagens nacionais e internacionais (passagens, hospedagens, locação de veículos, seguros de viagens); Controle das agendas da Presidência e das Diretorias Financeira e de O&M (agendamento de reuniões, eventos, vídeo conferências, planejamento de viagens.); Controle e organização dos arquivos físicos da empresa; Planejamento e organização de eventos e almoços corporativos; Coordenação das equipes de suporte e serviços de copa e limpeza; Gestão dos serviços terceirizados de Correios e malotes, Prestação de contas dos cartões corporativos e de reembolsos; Controle e acompanhamento dos pagamentos das faturas dos prestadores de serviços no sistema SAP/4HANA; Controle e compra de materiais de escritório e de limpeza;Atendimento telefônico e Filtro de chamadas Organização de reuniões internas e externas (almoços, workshops , coffee break) Despacho e conferência de documentos. Show less



Abengoa Brasil

• Brazil
• Renewable Energy Semiconductor Manufacturing
• 1 - 100 Employee

• Head's Assistant

  • Mar 2008 - Aug 2018

  Control and convocation of agendas of Senior Management. Agenda of the Presidency and Vice Presidency in Brazil and abroad. Advising three Directors. Reception of executives. Contacts with government agencies (Aneel, Ministério de Minas e Energia, Eletrobrás, Furnas, Operador Nacional de Sistema Elétrico, Casa Civil, Ibama, Chesf, Cemig, BNDES, BID – Inter Development Bank, Embassies and Consulates). Travels advising executives during the Presidency Meetings. Experience in planning and organizing the daily business, contributing to better decision making and fluidity of internal processes. Schedule meetings. Coordination of in-person meetings and conferences for audio and video. Coordination of corporates lunches. Coordination of large events. Skills in organizing internal and external events. National and international phone calls. Interface between the Board, Management and other departments involving decisions and signatures of directors. Support departmental Organize and control the reservations of meeting rooms. Sending documents through courier services. Prepare of guidelines and reports to the Presidency. Prepare letters. Organize the electronic file of documents relating to the Presidency. Business writing in English and Spanish. Translation and revision of documents. Prepare PowerPoint presentations. Notary, dispatching and consular services. Support the preparation of the annual travel schedule of the President and Directors. Planning of domestic and international travels (buy, cancellations and changes tickets; travel insurance, check-in, hotel reservations, transfers , car rental and business jets). Accountability of travel expenses and corporates cards, medical and dental refund. Create order and reimbursement SAP's expenses. Assisted personal life and other administrative routines inherent to function. Show less



BioClub

• Rio de Janeiro Area, Brazil

• Secretary

  • Feb 2005 - Mar 2008

  Manage the agenda of four Directors. Reception of visitors and suppliers. Provide assistance to Directors and other employees. Implementation and monitoring point of the employees in the scale system. Responsible for control of the internal distribution of messages and documents received and the care and referral requests. Experience in the coordination and control teams , phone drive , network and internet , as well as receive and track visitors and suppliers. Contract management and supplier payments : graphical , office, stationery, cleaning , delivery services , post office, general maintenance. Guest access control. Cash flow. Create invoices Prepare letters an Presentations Powerpoint. Administrate and organize the physical and online files. Make phone calls. General administrative services. Show less



Andrade & Andrade Advogados

• Rio de Janeiro Area, Brazil

• Secretary

  • Feb 2002 - Feb 2005

  Control and organization of the Board Lawyer 's agenda. Scheduling appointments. Schedules of internal and external meetings. Planning travels. National and international phone calls. Administrate and organize the physical and online files. Organize and control the reservations of meeting rooms. check mail, update spreadsheets various controls , database maintenance , preparation of business presentations and institutional. Control legal processes. Reception of visitors and suppliers. Preparation of minutes and reports. Organize the sector documentation. Accounting payable and receivable. Preparing spreadsheets. Input control and document output. Small cash management. Personal payments. Show less