Experience

Mt. San Jacinto College

• United States
• Higher Education
• 500 - 600 Employee

• Administrative Assistant

  • Dec 2021 - Present

  Under the direct supervision of the Dean of Career Education. Assist with organizing and managing the day-to-day activities of the office to ensure efficient and effective office operations and coordinate communications amongst personnel. Work directly with faculty to direct the scheduling of classes, purchases required by the Career and Technical Education departments. Maintain Perkins Grant specific budgets and expenditures. Work with partners within community to generate postsecondary surveys, events, networking and involvement. Anticipate and troubleshoot problems Establish new office procedures as needed and help control priorities, particularly during peak periods Maintain appointment calendars Greet students and visitors Accept and screens calls and refer to appropriate staff Provide administrative support for assigned Unit with the Career Education Division Schedule and make arrangements for in-house and outside meetings, conferences, seminars and special events Compose correspondence and design flyers, newsletters and reports using a variety of word processing, graphics and spreadsheet software Establish and maintain a variety of complex files, records, databases and mailing lists Organize and maintain student records and statistical data necessary for program evaluation Prepare program applications and assist with the research and compilation of information for reports Ensure the timely processing and proper routing of Associate Faculty time sheets to meet monthly payroll deadlines Run monthly summary report indicating available funds left in program budgets Assist in the set up and maintenance of all budget records for departments within the division Track expenditures and transfers and reconcile with monthly ledgers Run monthly budget spreadsheet for Dean and/or Director Requisition materials and supplies as needed and ensure the proper inventory of goods Attend Divisional staff meetings; prepare agenda items and take and transcribe minutes Show less



Riverside Unified School District

• Alternative Education

  • Jul 2017 - Present

• Assistant Principal Secretary

  • Feb 2019 - Oct 2021

  Point person: Manage Operational Duties, Registration and Enrollment, Attendance, Customer Service, Student Transfers, day-to-day office duties: forms, files, phones, etc.Tech support: provide training and support in programs such as Google Suites; Microsoft Suites; Aeries: MST/Master Schedule (creating schedules, teacher master board, SMS Board), Queries, Student Enrollment, Attendance, and resolving issues related to initializing systems, Admin support, password resets and troubleshooting with Aeries Analytics Team. Participated in the implementation of eDynamic Learning classes and training to teachers and staff working directly with district and corporate personnel. Administrative Assistant to Assistant Principal: Schedule and Manage Calendar, Schedule Meetings, Expense Reports, Budgets, Grant Proposals, District Coordination, Purchase Requisitions, Vendor Inquiries, Event Coordinator, Conference Plans ( PR for lodging, event, per diem, expenses).Coordinating events: Campus activities, Athletics, Training Workshops, Meetings, Field Trips; Location research, P.O. Purchases, Scheduling, TransportationSchedule meetings with Administration, Counselors, Department Directors and appropriate staff/parents/teachers/personnel.Transportation Coordinator: Special Ed Student Bussing, Field TripsAssisting directly with schools, families and the Research, Assessment and Evaluation Team to assist families with program changes, errors in program placement, and movement. Prepare and Proofread Reports: Model Continuation High School(Winner: 2017, 2021), SPSA (School Plan for Student Achievement), School Safety Site Plan, Progress Reports, Records Requests Graduation Lead and Coordinator- 2019 and 2020: Drive Through Graduation lead and coordinator during the Covid-19 pandemic, working side-by-side (virtually) with Administration on Medical Leave.Proofread material and prepare letters, reports, contracts and statistical materials accurately and in good form. Show less



Domestic Engineer

• Phoenix, Arizona Area

• Co Owner

  • Feb 2005 - Mar 2016



Ulta Beauty

• United States
• Retail
• 700 & Above Employee

• Retail Manager

  • Oct 2002 - Feb 2005

  Customer Service, Marketing and Merchandise Manager with focus on new hires, training, product knowledge, marketing and development.Human Resource primary contact and communication between corporate and store level.Scheduling of management and associate staff, payroll, Profit & Loss reporting, supply orders and all administrative functions and personnel duties.Purchase Requisitions: Salon and Store purchasesInventory Manager: Receivables, RTV, Supervise RGIS inventory processEvaluate and maintain positive communication, employee training, success and retention for corporate standards and employee appraisal.Maintain up-to-date trends on style and cosmetics.Merchandise Manager, Inventory and Intermittent Salon Manager.Recruit and promote new hires.Project Teams Supervisor: oversee plans to set planograms, merchandise and train associates to read schematics to set to plan. Show less

• Administrative Manager

  • Oct 2002 - Feb 2005



Eddie Bauer

• United States
• Retail
• 700 & Above Employee

• Merchandise Manager

  • Nov 1999 - Oct 2002

  Customer service representative of the brand with an emphasis on exceptional hiring and training of associates to maintain trends while keeping turnover low. Payroll, Accounts Receivable, Inventory Management Marketing and Merchandise Management Inventory control, development, safety monitoring, replenishment, shipping/receiving management and workability. POS systems management and training to new hires or upon updates within the company. HR (personnel) new hire paperwork, drug screening, scheduling, payroll, supply orders and cost management. Show less



Old Navy

• United States
• Retail
• 700 & Above Employee

• Stock Manager

  • Sep 1998 - Nov 1999