Corlis Floyd

Office Manager at Long Term Community Recovery Office (ADECA)
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Contact Information
us****@****om
(386) 825-5501
Location
Montgomery, Alabama, United States, US

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Bio

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Experience

    • Government Administration
    • 1 - 100 Employee
    • Office Manager
      • Oct 2011 - Present

    • Administrative Assistant III
      • Nov 2009 - Sep 2011

      Served as administrative support for the Program Integrity Unit (PIU) and the Geographic Information Systems Unit (GIS); performed all necessary duties to support the sections to include, but not limited to: preparing correspondence, preparing policies, reports and other documents so that program deadlines were met, noting appropriate format, grammar, etc; analyzed and maintained records for both sections so that accurate records could be located and files could easily be retrieved and observed by supervisor; maintained frequent contact with individuals such as program managers, elected officials, departmental staff and subgrantee staff concerning information needed for stimulus reports both for Finance and OMB; gathered, evaluated and compiled statistical information on programs so that accurate reports were submitted with minimal errors as reviewed by supervisor; received, date stamped, sorted and distributed all incoming mail, literature, and faxes to the appropriate person; prepared forms such as purchase requisitions, state car requests and travel documents; signed material receipts for delivery of supplies and coordinated travel arrangements for staff members; created, edited and updated files for the Passport to Fitness website; served as notary to the PIU and GIS units; performed data manipulation and processing from displays, reports, queries of maps and spatial data for inclusion into GIS mapping, and GIS database design; developed GIS feature data for applications, information, display, and integration of datasets from various sources for GIS activities; and performed other duties as assigned. Show less

    • Clerk Steno IV
      • Oct 1998 - Oct 2009

      Served as secretary for the State and Local Government Records Commission & the State Historical Records Advisory Board by coordinating meeting dates and places, sent out meeting notices, took minutes and transcribing the for signature. Served as secretary to the AD of the Government Records Division (GRD) and as division coordinator. Duties included: prepared confidential and routine correspondence for 17 staff members; labeled and mailed the GRD quarterly newsletter to over 2,000 recipients; recorded and transcribed division meeting minutes; set up and maintained division budget; maintained division calendar and coordinated the division’s yearly calendar order; completed travel forms for instate and out-of- state travel; organized and maintained files for the commissions & division; opened and distributed mail; coordinated student workers program; oversaw student payroll process; answered and routed telephone calls; completed division leave reports; determined supply needs; inventoried supplies on hand and replenished supplies as needed; compared vendor prices, reviewed specifications, & requested bids from prospective vendors; prepared requisitions, ordered supplies via the telephone, fax, or U.S. mail; ordered and maintained office equipment and scheduled repair service for telephones, copiers, and printers; maintained mailing databases; prepared and sorted bulk mailings; assisted in training workshops for state and local agencies; coordinated and decorated for agency functions, i.e., luncheons, retirements, private fund raisers and performed other duties as assigned. Show less

  • Alabama Department of Public Safety
    • Montgomery, Chilton, Bullock, Lowndes, Elmore and Autauga Counties
    • Driver License Examiner I
      • Sep 1990 - Oct 1998

      Interviewed applicants and review certified documents to ensure authenticity and applicant identity. Processed computerized inquiries through NCIC to determine driver and criminal history. Conducted road test for Class D and Commercial licensees to determine applicant’s knowledge of the rules of the road and driving ability. Typed numerous applications for Class D, Commercial, Motorcycle, and Vessel licenses, and ID card applications; administered written and oral exams; assisted in the planning and coordinating of mass testing applicants for commercial driver licenses around the state; answered voluminous telephone inquiries and advised the public concerning driver license laws and licensing requirements; composed correspondence and wrote office procedures to implement new/changing policies; responsible for training new examiners and troopers hired in the DL Testing Division; participated in Commercial Driver training classes (held at the State Trooper Training Academy in Selma, AL) as an instructor; assisted in processing/testing new trooper applicants for the Highway Patrol Division; traveled to surrounding counties and operated the local DL office; cooperated with local law enforcement agencies and U.S. Immigration and Naturalization Service in apprehending applicants with outstanding warrants and/or illegal aliens; responsible for coordinating vehicle security, maintenance and repair of the department car assigned to me; operated all types of office machines, including an eye screening machine; directly supervised other employees in the supervisor’s absence; and performed other duties as assigned. Show less

    • Government Administration
    • 1 - 100 Employee
    • Word Processor Operator
      • Jul 1987 - Sep 1990

      Served as secretary to the Chief Auditor of the division; operated an IBM System 38 word processor; composed and typed numerous letters, documents and spreadsheets dealing with audit reviews; handled all incoming and outgoing mail; coordinated travel arrangements for staff; answered division telephone and properly routed calls; maintained and ordered office supplies; trained new employees; supervised one clerk typist; wrote office procedures and job descriptions (form 40) for each job title in the division; and performed other duties as assigned. Show less

    • Legal Secretary
      • Mar 1980 - Jul 1987

      Operated an IBM word processor to type/ prepare complaints, pleadings, briefs, etc.; composed and wrote letters; prepared deeds, loan closing packages and various other realty documents; issued title insurance; maintained office court calendar; scheduled appointments, depositions, hearings, etc.; maintained and ordered equipment and office supplies; answered telephone and maintained and updated reference library; made bank deposits; balanced checkbooks and prepared weekly payroll; supervised other employees and assigned and reviewed their work; used all office machines, including postage and transcription equipment; prepared numerous articles of incorporation, corporate dissolutions and special trust documents relating to estate tax planning; trained new employees on the computer; and assisted in writing computer procedures for the firm; prepared monthly billing statements; and answered telephone. Show less

Education

  • Enterprise State Community College
    N/A, Administrative Assistant and Secretarial Science, General
    1978 - 1979
  • Enterprise High School
    1976 - 1978

Community

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