Experience

Safe Harbor

• United States
• Non-profit Organizations
• 100 - 200 Employee

• Office Manager

  • Mar 2010 - Present

• Office Manager

  • Feb 2010 - Present

• Administrative Assistant

  • Apr 2005 - Present

  -Bookkeeping, data entry, accounts receivable, accounts payable, accounting and financial reporting. Work with CPA and auditor to ensure compliance with appropriate laws and regulations-Data base development and data management-IT management coordination-Coordinate travel for staff-Prepare checks for payment of invoices-Report payroll, time, and attendance, and monitor annual sick and vacation leave of staff-Participate in and represent Executive Director at events and/or meetings as requested-Coordinate facilities management and maintenance-Assure that all facilities are in compliance with all state licensing and permits-Establish, maintain, and ensure confidentiality of personnel administrative files-Assure that all office machinery is in good repair and the program has an adequate amount of office supplies-Record and prepare minutes of staff meetings-Collect and process mail daily-Manage insurance policies and ensure appropriate coverage-Manage donation administrative process



St. Tammany Federation of Teachers

• Assistant to the President

  • Jan 2009 - Feb 2010

  -Coordinated and performed office functions, such as reception, data entry, clerical support, and office management-Maintained and updated files for reports, correspondence and other documents accurately-Ordered supplies and controlled inventory-Sorted, screened, reviewed, and distributed incoming and outgoing mail-Assisted Federation staff with the execution of special events and activities-Maintained membership database and processes membership cards and dental enrollment cards-Prepared checks for payment of invoices and payroll-Performed routine bookkeeping transactions-Handled Accounts Payable, Accounts Receivable, and Cobra payments



Slidell Memorial Hospital Foundation

• Administrative Assistant

  • Feb 2008 - Jan 2009

  -Coordinated and performed office functions, such as reception, data entry, clerical support, and office management-Answered telephone promptly, courteously and efficiently. Routed all calls and communicated effectively among hospital departments-Maintained and updated files for reports, correspondence and other documents accurately-Sorted, prepared and delivered mail daily-Prepared check requests and purchase requisitions and submitted by deadline-Maintained inventory of office supplies-Coordinated Foundation Board Meetings which included preparation of agendas, packets and minutes. Set up meetings timely and ensured that required supplies and catering were at meeting on time-Set-up and used audio-visual equipment including laptop computer and projector-Assisted Foundation staff with the execution of special events and activities-Maintained donor database and processed contributions and thank you letters-Maintained confidentiality of all board members, CEO, CFO, Senior Management, employees, patients, physicians, donors and customers in all matters related to the Foundation and hospital