Administrative Associate

• Nov 2021 - Present

Maintain accounts payable inboxProcess invoices and associated paymentsIssue invoices to clientsAccounts receivable full cycle: sale & delivery > invoice creation> invoice customer > customer pays the amount (sends a check or wire) > match check or wire to PO > invoice coding in payment journal > *Post the amount owedAccounts payable full cycle: receive invoice from vendor > invoice data capture (verify the information is correct) > match invoice to PO > code invoice to correct account and cost center in invoice journal > post for paymentIssue credit memos/RMAs Accounts payable invoice codingGenerate invoices and prepayment/advance invoices for clients in Microsoft Dynamics AXOrganize files/documentationsCreate weekly production reports for production meetingsMaintain and update sales orders in Microsoft Dynamics AXCommunicate with clients and vendors via emailPhone etiquetteRevise invoices as needed. Submit/issue invoices to clients via AP emails and client software. Issue purchase orders to vendorsManage logs of client payment plans and issue prepayment invoices when dueMicrosoft Office applicationsShare and save documents via Sharepoint Receive delivered packages from Vendors in company systemCoordinating transportation providers to ensure prompt and proper movement of shipmentsIssue invoices for clientsPreparing required documentation for shipments, such as Certificate of Origin, Shipper's Letter of Instruction, Air WayBill, etc.Provide most updated tariff codes in shipment documentationIssue Dropping Outward Pilot for International Shipments Coordinate allocation of product for inventory to keep warehouse capacity at optimal level, including raw materialsLog used materials in the company systemCommunicate with the warehouse, logistics team, client and vendors to ensure timely deliveries for ShipmentsCreate test reports for ValvesRead drawing dimensions to schedule and allocate components for production Show less

Administrative Associate

• Nov 2021 - Present

Human Resource Assistant

• Jan 2021 - Nov 2021

Assist CEO with recruitment Post job openings Screen applications and select qualified applicants Schedule interviews for qualified candidates to meet with the CEO Set up employees in the childcare system Assist employees in setting up their time in/time out Draft training manuals for employees as a guide to navigate through the childcare systems Processing payments/Billing Respond to emails in a timely fashion Assist CEO with Administrative duties Assist employees resolve issues in the childcare systems Assist CEO arrange fundraisers Inform parents of issues or concerns qe may have with their child Inform parents of incomplete or required documentation for their child (shot records, release forms, etc.) Draft policies or procedures memos for employees Create forms & agreements, workplace policy and workplace manual Project Management; introduce and implement childcare application to both the staff and the parents Assist CEO in touring New parents at the facility Implementing childcare curriculum Audit files Enroll and withdraw students Fill in on classrooms and the cafeteria if needed Show less

Technical Support Specialist

• May 2020 - Oct 2020

Assist customers by troubleshooting their technical issues with their devices to come to a resolution. Research solutions or troubleshoot steps. Assist customers by troubleshooting their technical issues with their devices to come to a resolution. Research solutions or troubleshoot steps.