Team Assistant acquisitions & Development, Allreal Romandie

• Oct 2022 - Present

Relocation Associate - HQ HR Service Center

• Jun 2015 - Dec 2020

As part of a Human Ressources Team within the Relocation team of three, my role involved facilitating the management on over 60 temporary properties and helped arranging all necessary aspects for the relocation of more than 250 employees per year to and from Geneva. • Company apartments management and allocation • Handling daily issues by liaising with real estate agency, landlord, employees, service providers and technicians • Handling all financial aspects of the properties (invoices and rents) • Supporting the team on assignees house hunting, move, family arrival/departure • Organising hotel, flight booking and airport transfer and handling related expenses report in Concur • Providing continuous support to the Relocation Team and administrating mail & email, correspondence and filing Projects / accomplishments: • Optimisation of occupancy rate of the corporate apartment from 83% in 2017 to 93% in 2018 and maintaining at 92% in 2019 while reducing the monthly average cost by CHF 1’767.- in 2018 • Coordinated the update of the apartment portfolio in anticipation of the JTI office move to a new location and organising the refurbishment of some existing properties to upgrade and standardise the accommodation • Coordinated a Rent Decrease Project in 2017 & 2018 cumulating a total saving of over CHF 15’000 per month for the company • Reorganisation of the phone & internet provider invoicing system in order to avoid unpaid bills, cut-out and facilitate payment tracking process • Directed the creation of a welcome basket including groceries, goods, and the renewal supporting documents about the technical aspects and location in order to improve satisfaction and first impression upon employee arrival Show less

Administrative Support

• Apr 2012 - Apr 2015

As part of the Front Desk team, my role was to support the Office Manager in all the administrative task and provide support to all the department upon request. • Coordinator for the management of the 6 company apartments by arranging arrivals and departures with providing information document about the apartment and the city, organising maintenance and cleaning of the apartment, establishing inventories and liaising with the real estate and service provider • Responsible for filing & organising archives as well as managing external storage with provider • Ordering office and kitchen supplies, and insuring invoices follow up • Created documents and templates for different departments • Sorting and filing the company invoices and scanning into the system for payment • Covering reception team members when required Projects / accomplishments: • Organised refurbishment, furnishing and decoration of the company apartment and organised survey assessment to identify a new cleaning provider • Assist in the maximisation of office and desk space through providing logical solutions for archiving/filing of company documents • Upgraded the service and organisation for high level meeting based on hospitality standards by arranging setup and catering and training team members on service techniques Show less

Room Service Commis

• 2010 - 2012

Laundry Manager

• 2009 - 2010