Experience

Ashford Colour Press

• United Kingdom
• Printing Services
• 1 - 100 Employee

• Administrator

  • Sep 2014 - Present



DCI Refrigeration

• Farlington

• Electrical Administrator

  • Nov 2013 - Jul 2014

  • Working with Electrical Manager and service department, co-ordinating all electrical works to be carried out. • Covering all aspects of administration required, production of office manual –how to guide. • Set up processes to streamline paperwork and efficiency of office, engineers and scheduled works. • Producing job sheets for engineers detailing works required. • Raising purchase orders for items/parts required by engineers/Manager. • Co-ordinating collection of job sheets for completed works, further action, parts required. • Collating relevant information for raising invoices and liaising with accounts department. • Maintaining WHIP for electrical Manager. Show less



DCI Group

• United Kingdom
• Facilities Services
• 1 - 100 Employee

• Production Administrator

  • Sep 2013 - Oct 2013

  Temporary contract to help out in accounts department, liaising with Finance Director. Using Sage 2000 • Working on purchase ledger and input of expenses. • Dealing with all incoming calls from suppliers and customers ensuring transfer of calls and messages to various departments. • Dealing with incoming and outgoing post and filing of all paperwork. . Clearing back log of Purchase Ledger invoices/delivery notes. Temporary contract to help out in accounts department, liaising with Finance Director. Using Sage 2000 • Working on purchase ledger and input of expenses. • Dealing with all incoming calls from suppliers and customers ensuring transfer of calls and messages to various departments. • Dealing with incoming and outgoing post and filing of all paperwork. . Clearing back log of Purchase Ledger invoices/delivery notes.



Advanced Coatings Ltd

• Chemical Manufacturing
• 1 - 100 Employee

• Office Administrator

  • Aug 2013 - Sep 2013

  Temporary Contract to provide office cover for the manager on leave, covering all aspects of daily running of the office. Organise and set up of new areas for office in preparation of company expansion. Set up of Office Manual. • Dealing with all incoming calls from suppliers and customers. • Ordering of all stock and dealing with suppliers. • Issuing job cards for the factory floor, ensuring all details correct for work to be carried out. • Producing Collection / Delivery notes for all completed work. Logging of all completed work ready for delivery. • Dealing with all incoming quote requests by telephone/email and liaising with Manager on holiday by telephone and email for completion, ensuring all quotes typed up and sent back to customer in a timely fashion. • Dealing with all queries by customers and liaising with factory floor manager for resolution. • Liaising with accounts department sending reports for all company purchase orders raised and Sales orders completed ready for invoicing. • Set up of Office Manual for all processes required for the office including how to guide for use of the in-house company system. • Set up of new documents for company expansion including stock control, HR Files i.e. Staff Details, Holidays, Overtime and Sick. Phone lists for suppliers etc • Re-organise any areas that required streamlining for maximum efficiency. Show less



Nelson House Hospital

• Gosport

• Receptionist/Senior Administrator/PA

  • Apr 2012 - Aug 2013

  • Reception duties and administration giving support to Hospital Manager, Clinical Team Leader and all departments giving a professional and efficient running Reception. Working in a secure environment. Handing out visitors passes for signing in and out. • Design and produce templates, booklets, forms and folders required by hospital. • Dealing with all incoming calls and relaying any messages to relevant departments. Collating and distribution of all incoming post, parcels and deliveries. • Maintaining stationary equipment & supplies. Sourcing and dealing with suppliers for any additional office equipment/furniture required and arrange delivery. • Meeting and assisting service users, visitors, professionals and staff. Ensuring a high quality of customer service. • Setting up of meeting room ready for any meetings preparing refreshments, liaising with Head Chef for any lunch requirements. • Set up and maintain of all staff In-House and Online Training. Design and set up of Staff Training Matrix and Individual staff records for all training completed. Implementing any improvements to processes, within the business as directed by management. • PA to Operations Manager covering monthly expenses, producing letter's, document templates, organizing the monthly team brief, agendas & minutes, diary management and hotel booking as well as production of monthly board packs ready for board meetings. • Produce and maintain controls for all building keys by use of signing in and out books for all keys handed out to staff and visitors. Maintaining and updating Electronic Key system. Liaising with Maintenance manager and supplier, for any issues, faults with Electronic Key system. Raise works orders for any building faults in Maintenance manager's absence and liaise with contractors to ensure resolution of work order. • Upkeep/Maintaining and auditing and reporting to Management. Show less



Orchard Portman, Nelson House Hospital Ltd

• Gosport

• Project Assistant

  • Feb 2012 - Apr 2013

  • Initially a short term contract for Orchard Portman to help Project Manager with commissioning of administration, recruiting, CRB paperwork and HR Folders ready for the hospital opening in April 2012. • Setting up and ordering of stationary supplies and dealing with suppliers to ensure smooth running of initial startup. • Working with the Hospital manager to set up policies and procedures; standardize all hospital policies, indexing, numbering and setting out in folders ready for use. Installation of office equipment liaising with engineers. • Liaising with Managers to put together staff induction program. Management of security access keys for all staff. • Arrangement of site meetings between management and site contractors. Taking minutes and distributing to all staff & management. • Offered permanent Full time work as Receptionist / Administration / PA in April 2012 Show less



Poolcare Commercial Ltd t/a H2o Plus

• Bishops Waltham, Southampton

• Office Manager

  • Sep 2007 - Nov 2011

  Management of all office administration • Collation job sheets and estimates to allow invoicing of large projects and payment schedules, engineering works and pool maintenance contracts. • Controlling documentation/paperwork associated with scheduled works. Following processes and procedures to allow best working practice. • Arranging accommodation and travel for engineers working away and ensuring all expenses are paid. • Ensuring all company insurance’s are up to date. • Confirming estimates and notifying clients of scheduled start dates • Scheduling of works for the engineers to create a Job sheet by using the Sage/Act system. • Controlling purchasing of goods for all company requirements, liaising with engineers and Accounts for payment. • Making up manuals for Pool Maintenance Contracts/engineers including COSSH sheets for hazardous chemicals used. • HR - holiday and sick records. Controlling documentation for Payroll and liaising with Accounts for payment. • Month End and Year End reporting, liaising with Accounts Manager. Reviewed processes to identify areas for improvement in working practices. • PA: General assistance to M.D including the control of credit / debit card expenditure and general expenses and liaising with accounts for payment. Show less