Experience

Liverpool School of Tropical Medicine
• United Kingdom
• Higher Education
• 400 - 500 Employee
• Departmental Secretary

  • Apr 2023 - Present


Roedean School (SA)

• South Africa
• Education Administration Programs
• 1 - 100 Employee

• PA to Executive Head

  • Jun 2015 - Dec 2022

  To ensure a high standard of administrative and management support for the Executive Head, in order to assist in the smooth running of all her activities: o Referring Executive Head to high priority emails o Maintaining complex diary o Act as the first point of contact within the school for staff, pupils and parents, seeking contact with the Executive Head • Organise the workload of the Executive Head and prioritise, on a daily basis, using own initiative and knowledge of the work with minimum supervision from the Executive Head • Maintain a high degree of confidentiality with regard to issues concerning members of staff, parents and pupils. Respond positively, with tact, sensitivity and awareness to pupils, parents and staff in relation to duties undertaken • Support the Senior Leadership Team in the organization and planning of events • Working under supervision of Executive Head but expected to exercise considerable initiative in performing delegated duties, seeking the necessary advice, where appropriate • To respond to parent, pupil, staff and other stakeholder queries – especially in the absence of the Executive Head and decide how to screen telephone calls, emails, enquiries and requests and handle them or delegate to others as appropriate, using discretion when providing information. • Maintain complex diary management, arranging meetings as appropriate and ensuring that all stakeholders involved are adequately briefed and have all the relevant documentation. • Draft memoranda, letters and reports for the Executive Head’s approval. • Editing correspondence and documents when required • Taking minutes or notes during meetings, when required • To manage the Executive Head’s correspondence, including email. • To assist the Executive Head in organizing her administrative workload • Ensure the maintenance of clear and effective electronic filing • Make travel arrangements for the Executive Head for events and conferences outside Johannesburg Show less



SA Biomedical

• South Africa
• Medical Equipment Manufacturing
• 1 - 100 Employee

• Executive PA

  • Jun 2012 - May 2015

  Reporting to three Company Directors All administration related duties Travel arrangements for all three Directors Diary management Compiling and distributing company newsletters Drafting and compiling all correspondence Minute taking for EXCO and Divisional Meetings Co-ordination and organsing the National Sales Conference - 110 delegates from all branches across the country Assisting with quotes New building management - in charge of sourcing and ordering of all new office furniture for new building Co-ordination and ordering of all corporate clothing Co-ordination of catering for all meetings Assisting with HR tasks, including new employee packs, business cards and personal files Assisting the Product Managers with the ordering of stock and all admin related duties Show less



Cecil Nurse Business Furniture

• South Africa
• Security and Investigations
• 1 - 100 Employee

• PA to the Group MD

  • Feb 2008 - Oct 2009

  Reporting to the Group MD Diary management Assisting the Financial Director with compiling the weekly Sales Reports as well as the distribution thereof Gathering, collating and compiling the board packs for the monthly board meetings Assisting the Group HR Director with the gathering of BEE information and documentation Assisting with the renovation of the Rivonia branch showroom Liaising with builders, contractors and leasing company with regards to the revamp of the Rivonia showroom Running the office in the absence of the Group MD (he travelled extensively) Local and overseas travel arrangements for Head Office and the other branches, including organising 30 staff members to visit the Orgatec Furniture Fair in Cologne, Germany Assisting with the organisation of the Annual Sales Conference Liaising with the PR Agency to assist with events and media releases Show less



Vernon Cloete Broker Services

• Financial Services
• 1 - 100 Employee

• PA to Director

  • May 2007 - Feb 2008

  Processing all new business proposals for clients Liaising with all relevant Asset Manager Houses (Allan Gray, Old Mutual, Momentum, Liberty, Marriott and Investec) Servicing all clients including annual financial reviews Processing all new business proposals for clients Liaising with all relevant Asset Manager Houses (Allan Gray, Old Mutual, Momentum, Liberty, Marriott and Investec) Servicing all clients including annual financial reviews

• PA to Group MD

  • Apr 2003 - Apr 2007

  Reporting to the Group MD Diary management Assisting the Financial Director with compiling the weekly Sales Reports as well as the distribution thereof Gathering, collating and compiling the board packs for the monthly board meetings Assisting the Group HR Director with the gathering of BEE information and documentation Assisting with the renovation of the Rivonia branch showroom Liaising with builders, contractors and leasing company with regards to the revamp of the Rivonia showroom Running the office in the absence of the Group MD (he travelled extensively) Local and overseas travel arrangements for Head Office and the other branches, including organising 30 staff members to visit the Orgatec Furniture Fair in Cologne, Germany Assisting with the organisation of the Annual Sales Conference Liaising with the PR Agency to assist with events and media releases Show less



PARSONS BRINCKERHOFF LTD

• United Kingdom
• Mechanical Or Industrial Engineering
• 1 - 100 Employee

• Finance Administrator

  • Jul 2001 - Oct 2002

  Reporting to the European Tax Manager, European Treasurer and 2 Financial Directors Diary management Travel arrangements Typing of all correspondence Administration and co-ordination of bank references for local and international bids Liaising with local and international banks Liaising with Ernst & Young and the Inland Revenue regarding tax matters Liaising with Head Office in New York regarding the administration and despatching of all bonds and guarantees Managing emails for the Tax Manager and Treasurer Show less



KLM & Associates

• United States
• Hospitals and Health Care

• Recruitment Administrator

  • May 2000 - Sep 2000

  Screening and interviewing of potential candidates Matching suitable candidates to job specifications Reference checking Organising interviews Reception duties Preparing applicants for interviews, namely, speed and accuracy testing Screening and interviewing of potential candidates Matching suitable candidates to job specifications Reference checking Organising interviews Reception duties Preparing applicants for interviews, namely, speed and accuracy testing