Experience

SE Technologies, LLC

• Panama
• Environmental Services
• 1 - 100 Employee

• Office Administrator

  • Sep 2016 - Present

  Office Administration responsibilities include human resources/employee relations (new hires, employee orientation, benefits, unemployment, disability, etc.), payroll processing and recordkeeping, Accounts Receivable, Accounts Payable, client/vendor account management including financial reporting and insurance requirements. Responsible for processing corporate taxes including federal, in/out-of-state, local/municipal. Other responsibilities include banking / credit account management/reports, employee benefits administration (coordinate annual health insurance renewal), 401K profit-sharing account coordination, office equipment/computer/IT services contracts and maintenance, etc. Quickbooks Desktop 2017 Premier Professional / Intuit Payroll Processing. Show less



American Ind. Hygiene Assoc. - Pittsburgh Chapter

• Greater Pittsburgh Area

• Corresponding Secretary / Website Coordinator / Newsletter Editor

  • 2003 - Present

  Work as Indpendent Contractor in this role as Corresponding Secretary to the Pittsburgh Local Chapter of the AIHA. Maintain contact with 200+ members of the Pittsburgh Chapter through email/telephone correspondence. Developed and manage membership database to include production of specialized reports, forms, tables, etc. Designed and maintain Pittsburgh AIHA website at https://www.pittsburghaiha.org/. Responsible for all content and updates to website and blog. Author/publish chapter newsletter, including developing content such as articles, advertisements, announcements, etc. Marketing and advertising responsibilities include soliciting advertisers and corporate sponsors to support local section activities and events. Organize events and meetings including venue coordination and logistics, procure speakers, prepare meeting announcements, manage meeting registrations, payments and prepare attendance documentation. Authorized bank account signator, responsible for processing local section payments and deposits such as membership, corporate sponsorship and advertising payments. Responsible for annual chapter dues collection, corporate sponsorship drive, and local section election. Manage Chapter PayPal account to prepare invoices, collect payments, produce reports and tracking information. Coordinate and attend Chapter Meetings and Executive Committee Meetings. Show less



Mid-Atlantic Safety & Health Alliance, Inc.

• Greater Pittsburgh Area

• Conference Admin. Assistant / Website / Event Planning

  • Jan 2016 - Present

  Work as Independent Contractor to provide administrative / secretarial support to the Mid-Atlantic Health & Safety Alliance for annual Safety & Health Conference with over 250 attendees. Assisting with annual conference event coordination - attendee registration / payments, website development / management, and conference materials preparation (name badges, registration lists, etc). Creative support is provided for design of the conference website for event registration and payments (Go-Daddy, Jot-Form, First-Data). Show less



Three Rivers APIC- Non-profit Assoc.

• Pittsburgh

• Administrative Assistant / Conference Assistant

  • 2013 - Dec 2019

  Work as Independent Contractor to provide conference support including developing conference brochure, assist with vendor registration and correspondence, collect and manage attendee registration, payment, and related documents. Correspond with conference committee, speakers, attendees, and vendors regularly via email and phone calls for the duration of conference activities (5 months). Coordinate/produce/package conference materials such as speaker presentations and handouts, name badges, conference packets, sign-in and vendor lists. Update conference website pages including vendor forms, and sponsor web-links, registration pages and form links. Prepare a variety of documents in MS Word, Excel, Publisher, Access, and Adobe. Show less



SE Technologies

• IT Services and IT Consulting
• 400 - 500 Employee

• Administrative Assistant

  • May 2015 - Sep 2016

  Provide administrative support for various Environmental, Health & Safety projects, serving clients in the Energy and Gas Production industry. Database administrator for SE Technologies, LLC proprietary Environmental Database software package (SEEMS) serving gas industry clients. Other responsibilities client meetings/arrangements and event coordination. Prepare large documents using a variety of software programs, Coordinate events, Provide administrative support for various Environmental, Health & Safety projects, serving clients in the Energy and Gas Production industry. Database administrator for SE Technologies, LLC proprietary Environmental Database software package (SEEMS) serving gas industry clients. Other responsibilities client meetings/arrangements and event coordination. Prepare large documents using a variety of software programs, Coordinate events,



SE Technologies, Inc.

• Administrative Assistant / Office Manager / Executive Secretary

  • Apr 1996 - Oct 2001

  Provided administrative and secretarial support to 40+ employees including 5 senior management employees. Supervised department secretaries and office clerk.Created and maintained database of all department projects, archive files, proposals, purchase orders, client mailing list, and employees. Provided marketing support to senior staff preparing brochures, qualifications packages and form letters for mass mailing.Screen/direct incoming calls. Organized department functions including annual golf outing, Christmas card mailing, and staff and client meetings.Responsible for maintaining the telephone system database software (Inter-Tel /Axxessory Talk).Provided guidance to existing staff and conduct orientation of new staff regarding company policies and procedures. Also completed Personnel Action Forms and updated and maintained confidential employee files and reports.Collected, reviewed and approved weekly staff timesheets and expense reports. Resolve discrepancies in reporting of time and/or expenses.Order/inventory all office supplies and coordinate office equipment repairs and maintenance.Prepared purchase orders and processed invoices from vendors and subcontractors. Coordinated the relocation of the department to a new office building. Responsible for organizing space/office plans, telephone system, computer networking.Copying, binding, preparation of reports, faxing, mailing, etc. as necessary.In addition to administrative duties, secretarial support was provided to senior/technical level staff members. Responsible for the preparation and completion of documents ranging from simple one-page letters to complex reports and proposals with multiple sections/volumes. Documents were completed utilizing a variety of software packages (Microsoft Office Suite) and included tables, flowcharts, forms, photographic documentation, slide show presentations, specialized tab inserts, project schedules, etc. Show less

• Marketing Coordinator

  • Jul 1993 - Apr 1996

  Prepared, developed, and maintained a variety of marketing-related literature for the Environmental Services Department including qualifications and experience documents, project summary sheets, specialized service briefs and mass-mailings to introduce new services, employees or upcoming seminars. Assisted in the development of internal and client-focused presentations on a variety of service-related topics. Involvement ranged from initial invitation development and mailing to production of presentation overheads, handout materials and name badges for seminar attendees.Developed and maintained databases including customer profiles/mailing list, internal project summary sheets, employee certifications and experience, and internal project proposals and awards. Developed and prepared marketing reports for management on a regular basis. Maintained and updated client marketing/proposal files and staff resumes. Show less

• Laboratory Administrative Manager

  • Jan 1990 - Jul 1993

  SE Technologies Laboratory supported the Environmental Services Division of SE Technologies, Inc. as well as outside clients. The laboratory analyzes air and bulk samples for asbestos. Laboratory support including log in and preparation of incoming samples, production of all draft and final laboratory reports, processing of invoices, and maintenance of all laboratory files. Assisted in the development of the Laboratory Quality Assurance/Quality Control and Standard Operating Procedures Manuals. Maintained all laboratory quality assurance data, prepared monthly financial reports.Provided back-up analytical support for Phase Contrast Microscopy. Managed control of all safety and industrial hygiene equipment to include maintaining field equipment inventories, ordering supplies, equipment repairs and equipment calibration.Responsible for answering phones, handling mail, internal correspondence, coordinating meetings, etc. Show less