Executive Assistant to Managing Director

• May 2009 - Present

1. Act as single point contact to the office of the EMD and provide high-level secretarial and administrative support including preparation of correspondence, records and other clerical documentation on a daily basis. 2. Confirm board meeting and annual general meeting schedule and ensure circulation of the notices to the Board of Directors and shareholders. Responsible for administrative arrangements of the Board & Annual General Meetings including preparation of documents & materials necessary for the meeting. 3. Receive all incoming documents & ensure circulation/distribution of the same to the concerned personnel. Ensure that the company's responses, letters and reports are submitted on time. Maintain paper and electronic records ensuring information is organized and easily accessible. 4. Screen correspondence, e-mails and callers by making proper referrals or answer queries in accordance with general instructions. 5. Manage the calendar and work schedule of the EMD to ensure effective time management is maintained with availability for daily meeting requirements and schedules. 6. Make travel arrangements for the EMD and senior management, Board of Directors as well as other employees in a time effective way including arranging complex visa, itineraries and accommodation/venue. 7. Assist in the implementation of administrative strategies by ensuring that EMD’s decisions and instructions are properly carried out and communicated. 9. Liaise and coordinate as needed with the procurer, the board, the shareholders, the company secretary, auditors including government agencies. 10. Manage internal & external meetings & bookings (hotel, dinner, entertainment, meeting room set-up, stationary and other logistics). Record written minutes of the meetings. 13. Handle assignments that may be assigned from time to time, such as organizational charts, PowerPoint presentations etc. Show less