Experience

Johnston Clem Gifford
• United States
• Legal Services
• 1 - 100 Employee
• Executive Assistant

  • Jul 2023 - Present


Compass Datacenters

• United States
• Information Technology & Services
• 100 - 200 Employee

• Executive Assistant

  • Mar 2023 - Jul 2023

  • Managed, facilitate, and coordinate all email, meeting invites, professional/personal appointments, company dinner/events and travel for C-level and Quantum General Manager. • Construct high-level/sensitive email correspondence with financial departments and Sales clients. • Managed expenses for professional and personal for C-Level and Quantum General Manager. • Collaborate and coordinate with C-level EA’s internal and external meetings and events. • Managed, facilitate, and coordinate all email, meeting invites, professional/personal appointments, company dinner/events and travel for C-level and Quantum General Manager. • Construct high-level/sensitive email correspondence with financial departments and Sales clients. • Managed expenses for professional and personal for C-Level and Quantum General Manager. • Collaborate and coordinate with C-level EA’s internal and external meetings and events.



Forestridge Elementary School

• United States
• Food and Beverage Manufacturing
• 1 - 100 Employee

• School Counselor Intern

  • Oct 2022 - Mar 2023

  From providing the same dedicated, effective, intentional and well around support in the office with high profile clients to the next promising generation of this time. Same calling, to support people, just a different suit. From providing the same dedicated, effective, intentional and well around support in the office with high profile clients to the next promising generation of this time. Same calling, to support people, just a different suit.


Denbury Inc.
• United States
• Oil and Gas
• 700 & Above Employee
• Data Specialist (contract)

  • Sep 2022 - Dec 2022


The Marvin Group

• United States
• Defense & Space
• 1 - 100 Employee

• Executive Assistant

  • May 2019 - Jun 2022

  • Managing and coordinating meetings with upper management, outside vendors and internal staff. • Coordinating with upper management corporate events for VP and directors as well as for employees. • Created policies, procedures and standardizing communications for companywide for office operations at 11 sites. • Created and facilitate flow process for productivity, goal oriented projects and data collection. • Collaborating on vendor walks with projects management team with a focus of companywide expansion. • Seller and buyer of company vehicles for VP and C level management as well as for Materials department. • Coordinating and managing meetings with high profile projects within the company as well as with outside vendors. • Keep a low profile on high alert sensitive documents to keep the company’s brand safe. • Read and analyzing incoming memos, requests, and reports to determine significance and communication plan. • Leading coordinator training and program development on new platforms for the department • Leading and coordinated production meeting with the City of Inglewood concerning crossing standards. • Created productivity system to share with vendor to maintain access to internal systems • Created a generic implantation system for employee’s reviews for facilities management department. • Bring to compliance Private property and commercial and Executive level vehicles: US DOT number, CA license number and branding. • Manage Company Wide seating chart for 1100+ employees. • Design and implement overall recruiting strategy. • Prepare job postings to appropriate job boards such as Indeed, Zip Recruiter, LinkedIn Recruiter, and internal job boards. • Act as a point of contact and build influential candidate relationships during the selection process along with building robust client base. • Improved organization attractiveness by recommending new policies and practices; monitoring job offers and compensation practices; and emphasizing benefits and perks. Show less



Youth Policy Institute

• United States
• Public Policy Offices

• Assistant Project Coordinator

  • Dec 2018 - May 2019

  Maintain and manage sensitive information with considerable use of tact, diplomacy, discretion, and judgment Provide comprehensive administrative support to Directors and Management team Develop and maintain detailed project schedules and timelines, including logistical coordination of program meetings and training sessions Maintain Director and Program calendars and document libraries through Microsoft Office 365 Support and train staff on use and navigation of online collaboration tools Support with purchasing and receiving processes, in collaboration with Supply and Inventory Coordinator, including but not exclusive to: processing purchase orders and invoices, tracking and taking inventory on technology and equipment, distributing supplies to staff, and communicating and coordinating with vendors and partners Track program expenditures and match documentation Prepare and/or edit meeting minutes, presentations, memos, letters, agenda, reports, and data Ensure adherence to internal and external grant deadlines Maintain and update all program and grant documents (hard and soft copies) Answer inquiries (email/voice) from various staff and partners regarding program/grant Liase with partners, suppliers, clients, and other staff Read and analyze incoming memos, requests, and reports to determine significance and communication plan Prepare responses to correspondence containing routine inquiries Perform general office duties such as ordering supplies, maintaining document management systems, submitting check requisitions and reimbursements, distributing checks and supplies, and reviewing and submitting timesheets Coordinates arrangements for travel reservations and appointments Operate a variety of general office equipment Interact and coordinate among other administrative staff around aligned projects Travel between Greater Los Angeles-area (San Fernando Valley, Hollywood, and Pico-Union) school sites and offices. Show less



The Mervyn M. Dymally School of Nursing (MMDSON)

• Program Assistant

  • Dec 2016 - Dec 2018

  • Serve as internal liaison resource for all faculty and Entry Level Masters (ELM) Director and students. • Manage confidentiality and control access to sensitive information related to faculty, staff, and students. • Coordinate all clerical and administrative support functions dedicated to the Entry Level Master’s Program. Compose and produce business correspondence, reposts and related materials. Collect and organize data and determine appropriate formats for displaying results. Execute special projects, monitor deadlines, and initiate follow-ups. • Assist the Directors for the Entry Level Masters (ELM) and Family Nurse Practitioner (FNP) program with all related accreditation processes related to the Board of all states. • Process faculty and staff Personnel Action Forms. Proofread forms for accuracy, secured appropriate signatures, and ensure any required documentation is included. • Coordinate with the Dean of School facilitating the CEU events for licensed nurses to renew their RN license. • Facilitate and coordinate a PowerPoint tool guide for all undergraduate and graduate students pertaining to the Board of Registered Nursing of California. The PowerPoint is live on Charles R. Drew University Website. • Participate in ELM and FNP program’s recruitment events. • Maintain the ELM and FNP Directors calendars to coordinate scheduling and meetings. • Comply, transcribe, and distribute California Board of Approved template, minutes of the ELM and FNP Program Committee, Curriculum, Faculty, and Admissions meetings. • Assist with infrastructure of content design for the School of Nursing Website. • Lead coordinator on compiling data from Courseval (third party vendor) for the development of the school evaluations pertaining to guidelines required by WASC and CCNE. • Assist with creating, modifying, and implementing all curriculum-related matters for all three school nursing programs. • Facilitate payroll preparations, onboarding application process Show less



Western University of Health Sciences, College of Dental Medicine

• Administrative Assistant II

  • May 2016 - Oct 2016

  • Act as primary contact with telecommunications, information systems, vendors, travel, services, and facilities as needed. • Assist the Dean’s Executive Assistant with managing his calendar for in-house meetings, travel as well with other universities. • Facilitate the students with their lockers, keys, payment for their instruments, schedule meetings for them with the Dean/Instructor. • Process supply orders such as business cards, Dental Center supply orders and student White Coats for all staff and faculty • Provide confidential, administrative support. Maintain calendar, and make conference, travel, and lodging arrangements. Schedule meetings, arrange logistics and prepare materials. Attend meetings • Ensure confidentiality and control access to sensitive information. Maintain confidential files ensuring quick retrieval. • Oversee all clerical and administrative support functions. Compose and produce business correspondence, reposts and related materials. Collect and organize data and determine appropriate formats for displaying results. Execute special projects, monitor deadlines, and initiate follow-up. • Process faculty and staff Personnel Actin Forms. Review forms for accuracy, secure appropriate signatures, and ensure any required documentation is attached. Show less



Robert half - office team

• United States
• Individual and Family Services
• 1 - 100 Employee

• Staffing Manager- Officeteam

  • Jan 2016 - May 2016

  Specialized in placing temporary support from high level HR to Entry level Office support for the Office team side. Specialized in placing temporary support from high level HR to Entry level Office support for the Office team side.