Experience

University Support Services, an affiliate of St. George's University

• United States
• Higher Education
• 1 - 100 Employee

• Executive Assistant

  • Jul 2019 - Present

  Great River, New York



Crosstex International

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Executive Assistant

  • Nov 2018 - Jul 2019

  Hauppauge, New York Provide administrative support to President/CEO, Director of HR, VP of Operations and VP of Finance. Proactively manage calendars, anticipate scheduling conflicts and resolve. Set up team meetings, book conference rooms, and prepare meeting agendas/documents. Book domestic and international travel (hotel, car service, flights). Prepare travel & expense reports, reconcile corporate card expenses in a timely manner. Work with HR to coordinate interviews with internal team members, candidate… Show more Provide administrative support to President/CEO, Director of HR, VP of Operations and VP of Finance. Proactively manage calendars, anticipate scheduling conflicts and resolve. Set up team meetings, book conference rooms, and prepare meeting agendas/documents. Book domestic and international travel (hotel, car service, flights). Prepare travel & expense reports, reconcile corporate card expenses in a timely manner. Work with HR to coordinate interviews with internal team members, candidate and recruiter to schedule on-site, phone and video conferences. Partner with hiring managers on new hire set-up process. Ensure each new hire as a phone, computer, and server access and add new hires to appropriate distribution lists. Maintain and update organizational charts. Submit all outside visitors on security list. Show less



Dentsply Sirona Orthodontics

• Executive Assistant

  • Nov 2005 - Sep 2018

  Islandia, NY Provide comprehensive administrative support to members of Senior Leadership team. Coordinate internal and external meetings, teleconferences, video conferences and room reservations. Support North American sales teams (U.S. & Canada) consisting of 10 regions / 10 Regional Sales Managers; 74 Territory Managers. Work as liaison between home office, regional sales managers and outside sales force. Reserve booth space and register attendees for regional ortho shows in U.S., Canada and… Show more Provide comprehensive administrative support to members of Senior Leadership team. Coordinate internal and external meetings, teleconferences, video conferences and room reservations. Support North American sales teams (U.S. & Canada) consisting of 10 regions / 10 Regional Sales Managers; 74 Territory Managers. Work as liaison between home office, regional sales managers and outside sales force. Reserve booth space and register attendees for regional ortho shows in U.S., Canada and Ireland. Support Marketing team with meeting logistics, attendee registration, hotel and travel for annual sales meeting and sales awards dinner. Assist Marketing team by preparing presentations, handbooks and distribution of marketing collateral. Prepare and maintain files for agreements with International distributors and members of KOL Speakers Bureau. Prepare paperwork and ensure required documentation has been submitted before providing educational grant application to schools and universities. Submit monthly report for Physicians Payment Sunshine Act per government requirement (PPSA) on all university grant account activity via MediSpend website. Show less



Empire Blue Cross Blue Shield

• Administrative Assistant / Coordinator

  • 2003 - 2004

  Melville, NY Provide administrative and clerical support to the AVP of Membership & Billing and respective management team. Responsibilities include maintaining staffing level reports, monthly report cards on department performance and company recognition program. Daily administrative responsibilities include answering and screening phone calls, travel arrangements, meeting scheduling, conference calls, assisting with on-site events, coordinating with other administrative assistants.



OnlineBenefits

• Software Development

• Executive Assistant

  • 2000 - 2002

  Uniondale, New york Executive Assistant to Vice President of Human Resources. Coordinated calendar for travel, interviews, conferences, and meetings. Scheduled candidates for on-site interviews. Updated and maintained company organizational chart and employee phone/contact list.



JPMorgan Chase & Co.

• United States
• Financial Services
• 700 & Above Employee

• Executive Assistant

  • 1999 - 2000

  Melville, NY Provide administrative support to SVP, East Coast Area Sales Manager. Coordinate calendar, travel plans, conference calls and meetings. Work as a liaison between six regional managers and sales team. Prepare weekly staffing/production reports and monthly Business Review with information submitted from regional offices. Provide support for other administrative assistants when needed. Coordinate with HR when listing an open job position, new hire or employee change.

• Administrative Assistant

  • 1997 - 1999

  Melville, NY Administrative Assistant to Vice President, Appraisal Department. Work with loan officers and customers to schedule all appraisal appointments in New York, New Jersey and Connecticut (approximately 250 per month) through our centralized Melville office. Schedule departmental meetings and events. Assist Regional Manager with monthly reporting, prepare monthly commission reports. Obtain co-op and condominium data for appraisers and compile data for in-house cooperative / condominium specialist.… Show more Administrative Assistant to Vice President, Appraisal Department. Work with loan officers and customers to schedule all appraisal appointments in New York, New Jersey and Connecticut (approximately 250 per month) through our centralized Melville office. Schedule departmental meetings and events. Assist Regional Manager with monthly reporting, prepare monthly commission reports. Obtain co-op and condominium data for appraisers and compile data for in-house cooperative / condominium specialist.